Smart employee job scheduling software

Manage and plan employee job schedules for teams. QuickBooks Time job scheduling software is a game changer for businesses looking to get organised.
Image Alt Text

Plan and set multiple schedules

Employee job scheduling by QuickBooks Time makes it easy for businesses to stay on track. Create and assign jobs in minutes then send notifications to inform your workers.

QuickBooks Time job scheduling features


Schedule in the app or online

You don’t need an office to plan and set the schedule. Do it on the go in the QuickBooks Time mobile app. Set up clients, dates, times, and alerts from your phone.


Drag-and-drop scheduling

Schedule jobs in seconds. Drag and drop jobs from previous schedules or easily repeat last week’s schedule.


GPS tracking for mobile teams

Small businesses can have employees throughout the country. With job scheduling and GPS tracking, you don’t have to be in the same place to be on the same page.


Track time for future estimates

Track time against jobs scheduled in QuickBooks Time, then compare the hours worked to hours estimated. Use those insights for future job costing.


Text or email notifications

Never miss another job. Notify teams of upcoming jobs and shifts via customised text, email or push notifications.


Simple record-keeping

QuickBooks Time stores everything in the cloud for easy access when you need it.

Know who’s on the job with GPS tracking

QuickBooks Time job scheduling software is perfect for crews on the move. When you get a call for a job, you’ll know in seconds who’s on the clock and who’s closest to the new gig.  

Open the Who’s Working window to view GPS points for clocked-in employees. Add the new job to the schedule and assign it to a team or individual.

List of people who are working

Schedule jobs from your app or desktop

The more ways you can schedule your team for a job, the better. QuickBooks Time makes it simple for managers to add jobs from the mobile app or web dashboard. It doesn’t matter if you use an iPhone, Android, Mac, or PC—view your schedule, add a job and assign it out. It’s that easy.

Set permissions and notifications for your whole crew or individual employees. Find unassigned jobs in seconds and quickly repeat last week’s job schedule with drag-and-drop scheduling.

Close up details of engineer working on laptop on construction site.

How to schedule alerts for your crew

Scheduling alerts tell workers about a new or revised job schedule as soon as it’s available. Employees can send notifications and reminders by text or email. Setting up jobs alerts for your crew is easy:

1. Sign up for a free 30-day QuickBooks Time trial—no credit card required.
2. Invite your crew to use QuickBooks Time.
3. Add a new job to the schedule and assign it to a crew.
4. Go to Company Settings, then Notifications. Scroll down to Schedule.
5. Select alerts to send via text or email for different scheduling events.

Schedule alerts window QuickBooks Time desktop.

Why you should use QuickBooks Time job scheduling software

QuickBooks Time job scheduling software makes keeping track of the day easier for everyone. Employees love the customised notifications, while managers like the ease of use, the visibility of GPS tracking and the ability to schedule alerts. Keep your team and your jobs in alignment with QuickBooks Time scheduling and time tracking.

FAQs about QuickBooks Time job scheduling