Easy Business Expense Tracking

QuickBooks makes it easy to track every business expense so that you always know where your money is going.

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Easy business expense tracking

QuickBooks makes it easy to track every business expense so that you always know where your money is going.

Start my free trial

No credit card required

Track your business expenses in one place.

Connect your accounts
Connect QuickBooks to your bank, credit cards, PayPal, Square, and more1 and we’ll import and categorize your expenses for you. You can even create rules for how you want your expenses categorized and then run expense reports to see how every dollar is spent.

Snap photos to track expenses
Snap and save photos of receipts to track business expenses. We’ll add the expenses to your books and assign them to the right business expense category for you. With QuickBooks, your data syncs instantly across your phone, tablet, and computer so that your books are always up-to-date.

Stay ready for tax time
Easily track business expenses all year to get every deduction at tax time. QuickBooks automatically sorts expenses into expense categories and keeps them organized in one place so you never miss a tax deduction. We’ll tailor tax categories so they’re just right for your business type, but you can always add your own if you need to*.
*Not available in Self-Employed

Access and share built-in expense reports.

Get valuable insights
Make smarter business decisions with instant access to key financials including income, expenses, outstanding invoices, and more. Easily share reports with your accountant or set up automatic email reporting to send the latest business insights right to your inbox.

Manage cash flow
QuickBooks tracks expenses throughout the year, providing you with the data you need to better predict and manage your cash flow. View the built-in cash flow statement to see how much money you have on-hand at any moment to pay your bills.

Collaborate with your team
Do you work with an accountant? Do your partners or colleagues also need to track business expenses? No problem. Create separate logins to your QuickBooks account and control what each user can access. Your accountant can review the data and reports she needs, and your colleagues can snap photos of receipts to track their business expenses.

Access and share built-in expense reports.

Get valuable insights
Make smarter business decisions with instant access to key financials including income, expenses, outstanding invoices, and more. Easily share reports with your accountant or set up automatic email reporting to send the latest business insights right to your inbox.

Manage cash flow
QuickBooks tracks expenses throughout the year, providing you with the data you need to better predict and manage your cash flow. View the built-in cash flow statement to see how much money you have on-hand at any moment to pay your bills.

Collaborate with your team
Do you work with an accountant? Do your partners or colleagues also need to track business expenses? No problem. Create separate logins to your QuickBooks account and control what each user can access. Your accountant can review the data and reports she needs, and your colleagues can snap photos of receipts to track their business expenses.

Expert guidance every step of the way.

Getting started checklist
Setup is simple with a step-by-step checklist to get you up and running. See how to navigate QuickBooks, connect your bank accounts, manage expense categories, and more.

Guided accounting
For the first month, we’ll offer tips and get to know how you’re using QuickBooks. From there, we’ll learn patterns and habits so that categorization is easy.

We’re here for you
Questions along the way? Get your answers from our live support team or connect with your accountant directly through QuickBooks.

See QuickBooks expense tracking in action

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8 business expenses you can’t write off
A business can write off any ordinary and necessary expense it incurs, but there are exceptions. These eight expenses seem like legitimate deductions, but can be difficult or impossible to write off.

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Business expenses list

Looking for a list of deductible business expenses? We’ve compiled a list of expenses for self-employed professionals including designers, housekeepers, photographers, consultants or any other professionals who work for themselves.

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When can you write off meals on your taxes?
IRS rules related to deducting food and meal expenses are complicated. Meals purchased while traveling or to entertain clients are generally 50 percent deductible, while food purchased for the benefit of employees can be fully deductible.

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Frequently Asked Questions