MIGRATE FROM DESKTOP

Your go-to features, plus so much more

QuickBooks Online Advanced now has the key features you rely on from Desktop, plus:

Checkmark Icon Real-time insights

Checkmark Icon Workflow automation

Checkmark Icon Access from anywhere

Checkmark Icon Dedicated expert support, for migration and beyond

Or call 1-877-877-9185

Person uses phone for mileage tracking in car

Existing Desktop customers get 50% off an annual subscription*

Call 1-877-877-9185

Switching to QuickBooks Online Advanced has been a huge time-saver.

I expected it to take an hour a day, like Desktop, but now I can manage my business in just 10-minute windows between clients. For any business owner wearing multiple hats, it's a total game changer.

Kim Atwill, Executive DirectorSoundSTART PDX

ADVANCED VS DESKTOP

Compare features

QuickBooks Online Advanced

QuickBooks Desktop Pro and Premier Plus

All your finances connected

Get paid, pay bills, manage finances, and get full reporting & analytics in one place.

Needs integrations & additional apps

Automations

Intuit Intelligence categorizes transactions and catches anomalies. Approval chains, reminders, and recurring reports run automatically.

None

Built for your industry

NEW

Get tailored modules for Construction and project-based industries included. Manufacturing and non-profit coming soon.

Industry editions only in Premier

Real-time financial insights

Customize live dashboards and KPIs built on real-time data. AI flags unusual changes and explains what's driving results.

Reports show a point in time, you refresh and interpret them yourself

Spreadsheet sync

Sync with Excel spreadsheets, work in Excel; data flows both ways so it’s always up to date.

Data flows one way

Access from anywhere

Access from anywhere, on any device, no local hosting costs.

Installed locally

Faster month-end close

Upload your bank statement and AI reconciles for you–matching transactions, clearing them, flagging anything that needs review.

Enter balances and clear transactions one at a time

Users

Up to 25 included, with custom access controls by user role

3 included in Pro / 5 in Premier

All your finances connected

QuickBooks Online Advanced

Get paid, pay bills, manage finances, and get full reporting & analytics in one place.

QuickBooks Desktop Pro and Premier Plus

Needs integrations & additional apps

Automations

QuickBooks Online Advanced

Intuit Intelligence categorizes transactions and catches anomalies. Approval chains, reminders, and recurring reports run automatically.

QuickBooks Desktop Pro and Premier Plus

None

Built for your industry

NEW

QuickBooks Online Advanced

Get tailored modules for Construction and project-based industries included. Manufacturing and non-profit coming soon.

QuickBooks Desktop Pro and Premier Plus

Industry editions only in Premier

Real-time financial insights

QuickBooks Online Advanced

Customize live dashboards and KPIs built on real-time data. AI flags unusual changes and explains what's driving results.

QuickBooks Desktop Pro and Premier Plus

Reports show a point in time, you refresh and interpret them yourself

Spreadsheet sync

QuickBooks Online Advanced

Sync with Excel spreadsheets, work in Excel; data flows both ways so it’s always up to date.

QuickBooks Desktop Pro and Premier Plus

Data flows one way

Access from anywhere

QuickBooks Online Advanced

Access from anywhere, on any device, no local hosting costs.

QuickBooks Desktop Pro and Premier Plus

Installed locally

Faster month-end close

QuickBooks Online Advanced

Upload your bank statement and AI reconciles for you–matching transactions, clearing them, flagging anything that needs review.

QuickBooks Desktop Pro and Premier Plus

Enter balances and clear transactions one at a time

Users

QuickBooks Online Advanced

Up to 25 included, with custom access controls by user role

QuickBooks Desktop Pro and Premier Plus

3 included in Pro / 5 in Premier

FULLY SUPPORTED MIGRATION

Support to get you up and running in days, not months

Call now or schedule a chat

Talk to an expert for a personalized evaluation and live product tour. Learn how your business could benefit from switching to Advanced, and how you’ll be supported every step of the way.

Call 1-833-656-9234

Full migration support included

Now included for Advanced: Your dedicated implementation consultant will personally help you plan and execute your simple migration** from Desktop, ensuring a smooth transition.

A dedicated point of contact

Your implementation consultant is with you every step to migrate your data, set up your workflows, and answer all your questions—start to finish, so you’re set up for success.

DEDICATED TO YOUR SUCCESS

“We basically moved to QuickBooks Online Advanced over the weekend and didn't miss a beat. By Monday, even with a company file of over 25 years, it was uploaded and up and running pretty quickly.”

Chase Grogg, Vice President and Survey Coordinator for Land Tech Resources Incorporated (LRI)

get more with advanced

Explore key features

QuickBooks Online Advanced delivers tools to boost efficiency, streamline operations, and help you make faster, more confident decisions.

Finance app dialog for reclassifying transactions

Batch transactions

Automates workflows to keep your books clean and up to date.

Bank account reconciliation dashboard with differences

Bank reconciliation

Finds and suggests ways to optimize your tax savings.

Data sync between Excel and accounting app

Spreadsheet sync

Sync with spreadsheets, data flows both ways so it’s always up to date.

Existing Desktop customers get 50% off
an annual subscription

Save 50% on your first year of QuickBooks Online Advanced, or Advanced with Workforce, when you migrate from QuickBooks Desktop.* Plus, you’ll get dedicated support to get you up and running.

Call 1-877-877-9185

Frequently asked questions

How do I know if QuickBooks Online Advanced is the right fit for me?

QuickBooks Online Advanced builds on what you know from Desktop. Key features you rely on — including industry workflows, reports, and insights — are available online, plus new automation and connectivity. Work from anywhere on any device, collaborate in real time with your team and accountant, and let automation take on the repetitive work: transactions self-categorize, approval chains and recurring reports run automatically. Customer report saving average of 1 month per year in time savings by closing their books faster since using QuickBooks Online Advanced.¹

How does migration to QuickBooks Online Advanced work?

When you migrate from QuickBooks Desktop to QuickBooks Online Advanced, you won't do it alone — you'll be paired with a dedicated implementation consultant, included at no cost.² They'll call you within two business days of subscribing, walk you through what to expect, and schedule your first session. From there, you'll move through a structured, four-phase journey — covering planning, data migration, workflow setup, and a final review — typically completed within 30 days across at least four live sessions, with your consultant staying with you through your first close.

What happens to my existing data in QuickBooks Desktop?

Will my Desktop reports be available in Advanced?

Yes — the reports you run every day, including profit and loss, balance sheet, and general ledger, are available in Advanced, running on live data. Memorized reports don't transfer directly, but Advanced's custom report builder and dashboards let you recreate the views you rely on — and your implementation consultant can help you rebuild key reports during setup. Advanced also adds a full reporting, analytics, and forecasting suite: KPI scorecards, custom dashboards, management reports, budgets, forecasts, and AI-powered insights.

Is there a way to customize user permissions so users don't have access to certain data?

Yes. Choose from predefined roles — like sales manager, expense manager, or inventory manager — or build custom roles with granular control over exactly what each person can see and do: by area, by transaction type, and by action (view, create, edit, delete, or approve). You can even restrict sales access by location. For example, a sales rep can view and create invoices for their own location — and nothing else. And Advanced supports up to 25 users at no additional per-user fee — with roles like time tracking or report viewing not counting toward that limit.

How secure is my data?

Security is built into every Intuit product. Intuit uses multi-factor authentication every time you sign in, verifying your identity in at least two ways. Your stored data is encrypted using AES-256 (Advanced Encryption Standard with 256-bit keys). We continuously monitor for scams and fraud, and our fraud prevention technology blocks bad actors before they can gain access. We also collaborate with established security organizations and global researchers to keep protections current. If you process payment cards, we provide guidance to help support PCI compliance standards.

Can I get a view similar to Desktop when I'm working in QuickBooks Online?

Does QuickBooks Online Advanced include payroll?

Payroll for QuickBooks Online is now QuickBooks Workforce. It isn't included in Advanced, but it integrates seamlessly — run payroll in the same place you manage your books, with taxes calculated, filed, and paid automatically. Choose the Workforce plan that fits your team, and everything flows into your books in real time — no exports, no double entry. If you're running payroll in Desktop today, your employee data comes over as part of migration.

Can I pay bills in Advanced?

Can I manage inventory in QuickBooks Online Advanced?

What kind of support is available?

Can I add my accountant, bookkeeper, or tax pro?

How is Intuit using AI responsibly?

Intuit uses AI to help you work smarter — automating repetitive tasks and surfacing insights so you can make financial decisions with confidence. We've been building AI into our products for years, guided by our responsible AI principles, which govern how we develop, operate, and scale AI across our platform. You stay in control of your data and your decisions. Review our responsible AI principles https://www.intuit.com/privacy/responsible-ai/

See all frequently asked questions

Trusted by millions of businesses worldwide²

Schedule a call

*QuickBooks Online and QuickBooks Online Workforce discount offer terms:

QuickBooks Online Advanced / QuickBooks Workforce discount: 50% off the annual list price or 40% off the monthly list price for QuickBooks Online Advanced and/or QuickBooks Workforce. Discount applies for the first 12 months of service, followed by the then current annual or monthly list price. Based on your selection of product, your account will automatically be charged on an annual or monthly basis until you cancel. To cancel your QuickBooks Products subscription at any time go to Account & Settings in QuickBooks and select “Cancel.” Your QuickBooks Online cancellation will become effective at the end of the monthly billing period. The QuickBooks Workforce subscription will terminate immediately upon cancellation. You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. This offer can't be combined with any other QuickBooks offers. To be eligible, you must be a current QuickBooks Desktop customer moving to QuickBooks Online Advanced or QuickBooks Workforce. Discounts are calculated off the stated pricing. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

The discounts do not apply to additional employees and state tax filing fees.

Additional Workforce offer terms: Each employee you pay is an additional $4/month for Workforce. Service optimized for up to 50 employees. If you file taxes in more than one state, each additional state is $12/month. The discounts do not apply to additional employees and state tax filing fees.

**Features

QuickBooks Online Advanced: includes one license of Smart Reporting powered by Fathom at no additional charge. Fathom supports up to 3,000 active or inactive accounts in the QuickBooks Online  chart of accounts, and up to 20 classes for the importing, reporting, and analysis of QuickBooks data. More information here. Fathom terms and conditions. Fathom privacy policy. Fathom support.  Additional Fathom licenses can be purchased at $39 per month, as of 1/23/2019.

Data migration is currently available for a limited time at no additional cost only to existing QuickBooks Desktop or Enterprise customers who are migrating to QuickBooks Online Advanced or Intuit Enterprise Suite. A consultation is required. Some data may not be eligible for migration. Pricing, terms, conditions, special features and service options are subject to change without notice. Additional data migration services may be available at additional cost through third-party partners.

QuickBooks Bill Pay: Subject to eligibility criteria, credit, and approval prior to first payment. Subscription to QuickBooks Online required. Bill Pay is included with QuickBooks Online and Bill Pay Elite is included with QuickBooks Online Advanced when purchased directly from QuickBooks.com or QuickBooks Sales. Not available in U.S. territories or outside the U.S. Limits may apply on total number and amount of payments.  Unlimited 1099 e-file: 1099 forms are e-filed with the IRS only for the current filing year and for payments recorded in QuickBooks. Includes state filings for eligible states participating in IRS Combined Federal/State Filing program. If you have Bill Pay, which is included with QuickBooks Online, 1099 e-filing services will be charged at the standard 1099 E-file Service pricing.  

# Claims

1. Customer results are based on their unique experiences and may not be representative of all customers. Individual results may vary. All other claims based on a survey commissioned by Intuit of QuickBooks U.S. customers as of April 2026.

2. Millions of customers worldwide, based on number of global QuickBooks subscribers.

Terms, conditions, pricing, special features, and service and support options subject to change without notice.