Simplify your construction accounting software

Construction accounting software is designed to handle industry-specific needs, including job costing, progress billing, and change orders. General accounting tools may not provide the level of project tracking contractors require. With software designed for construction businesses, you can monitor costs by job, manage multiple projects at once, and maintain clearer visibility into profitability as your business grows.

Look for features that support job costing, progress invoicing, and change order tracking. Purchase order management, project budgeting, and inventory capabilities are also important. Together, these tools help you track expenses by project, manage cash flow, and keep financial data organized as projects move forward.

Construction accounting software helps improve profitability by giving you insight into job costs and margins. It supports healthier cash flow through organized invoicing and expense tracking. Automating routine tasks, like billing and reporting, also reduces administrative work, allowing you to spend more time managing projects and less time on paperwork.

Yes. QuickBooks lets you create and send professional estimates with attachments, such as photos or contracts. You can request deposits directly within the estimate and offer customers the option to pay online. This helps secure projects sooner and keeps payments organized from the start.

Yes. QuickBooks enables you to track time and expenses by job, giving you visibility into labor hours for each project. When connected with QuickBooks Payroll, time data can flow into payroll processing, supporting more accurate labor costing and clearer job profitability reporting.

QuickBooks simplifies subcontractor management by allowing you to request and securely store W-9 information. You can track payments to contractors and prepare 1099 forms within the system, helping you stay organized and compliant during tax season.

Yes. QuickBooks integrates with many popular construction and field service apps, including Buildertrend, Knowify, Houzz Pro, and Housecall Pro. These integrations allow data to sync between systems, helping you manage leads, projects, and financials without having to duplicate entries.

Job costing for construction is integrated into QuickBooks Projects (a feature available to QuickBooks Online Plus and QuickBooks Online Advanced customers). With QuickBooks, you can see exactly how much money you spend and make for each job. You can snap photos of receipts and tag hours and other expenses to each job to keep track of every dollar. Easily access job profitability and cost reports to know exactly where you stand for all of your jobs and projects.

QuickBooks invoicing for construction gives you the flexibility to get paid anyway you want. Accept all major card types, bank transfers, checks, or cash. Invoices have a “Pay now” button so your client can pay online instantly. You can also swipe or dip a card with the mobile card reader. We’ll process the payment, assign it to a job for tracking, and transfer the money to your bank account.

Of course—we love accountants. Give your accountant access to your books by creating a unique user ID for them. Accountants receive a free version of QuickBooks designed specifically for them, called QuickBooks Online Accountant. You can exchange messages and share documents directly inside QuickBooks.