Change your employee's status in QuickBooks Online Payroll

Keep your employment records up to date to help make sure your payroll is correct. Update your employee’s status in QuickBooks as soon as you become aware of changes to their employment.

What you'll need

• An active QuickBooks Online Payroll subscription
• The employee's new employment status and effective date

View consolidated employee info in Intuit Enterprise Suite

If you use Intuit Enterprise Suite with multiple companies, you can view and manage employees across all companies from the consolidated employee dashboard. From any of your companies:

1. From the Company Switcher dropdown, select Consolidated view.
2. Go to All Apps, select Payroll, then select Employees.

From the employee dashboard, you can search for a specific employee, filter by company, customize the dashboard view, and make changes to employee information.

Change an employee's status

Use these steps to update an employee's status to Paid Leave of Absence, Unpaid Leave of Absence, or Not on Payroll.

Note: Employees active for at least one day within the work period will appear when you run your scheduled payroll.

1. Go to All apps , then Team, then Employees (Take me there).
2. Select your employee, then select Actions next to Permissions.
3. Select Change status.
4. Select the appropriate Employment status ▼ followed by Effective date.
5. Select Save.

Results

Once you complete these steps, the employee's status is updated and reflects the effective date you entered. The employee will no longer appear in scheduled payroll runs once the status change takes effect.