Nonprofit accounting software made to do more for others

Fund accounting means tracking expenses by fund or program. Rather than track how much profit is earned like small businesses, nonprofit organizations track how money is spent. QuickBooks makes it easy to allocate revenue and expenditures to specific funds or programs, automatically allocates overhead to programs, fundraising, general, and administrative expenses for you. You can instantly create financial reports to see where you stand.

Many nonprofit organizations rely on volunteers to help with their accounting. That’s why we’ve made QuickBooks easy to learn and to use. Create unique user IDs for volunteers and assign access levels for each. And because it’s online, volunteers can help from anywhere, anytime.

QuickBooks does a lot of the work automatically, saving you and your volunteers precious time. Connect your bank account and QuickBooks will learn to categorize expenses for you. Set reports to be automatically created and emailed to board or committee members on any schedule you’d like.

QuickBooks lets you accept all types of donations. You and your volunteers can accept donations from a credit card, debit card, bank transfer, cash, or check. Your team can take and record donations right on their phone or mobile device. Tag donations to a specific program or fund for accurate bookkeeping.

Nonprofits use a variety of specialized reports such as annual board member reports, donor reports, and grant reports. With QuickBooks, you can easily customize your reporting templates and run any report you need. Create presentation-worthy reports with your logo, an introduction, and notes.

Set up automatic reports to be created and emailed to colleagues, board members, and donors. With QuickBooks Online and QuickBooks Advanced, you can Instantly review the statement of financial position, the statement of financial activities to budget, actual reports, and more. Send your donors yearly donation statement with thank you letters attached.

My nonprofit has to file IRS Form 990 every year. Can QuickBooks help? Not all nonprofits need to report to the IRS, but the ones that do need to report where the money came from, how it was spent, and why it was spent. QuickBooks makes it easy to tag expenditures to fundraising, programs, or general admin so that you can report exactly how each dollar was spent for each program or fund across your organization. At the end of the year, all of your data is organized in one location to save you time when preparing IRS Form 990.

Yes. QuickBooks offers discounted products for nonprofits through TechSoup, a nonprofit tech marketplace. We recommend that churches and other houses of worship use QuickBooks Online Plus or QuickBooks Advanced so they can get all the tools, tracking, and reporting features we offer.