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Set or change the closing date and password in QuickBooks Desktop

SOLVEDby QuickBooks24Updated September 28, 2023

Learn how to stop changes to entries ‌before a specified date with a closing date and password.

In QuickBooks you can use a closing date and password to stop changes that ‌can affect your reports. We recommend you close your books when a new year starts. Here’s how.

Set a closing date and password in QuickBooks Desktop for Windows

  1. Open QuickBooks and sign in as the admin.
  2. Go to Company, and select Set Clos​​ing Date.
  3. Enter a Closing Date and Closing Date Password.
  4. Select OK.

Note: If you void a check dated before the closing date, with an expense account, you’ll see this message:

Would you like QuickBooks to void the check and enter the appropriate journal entries for you?

Note: If you void a check dated before the closing date with an expense account, you'll see the following message:

Select Yes for QuickBooks to create two journal entries to balance the accounts affected by the check. Creating journal entries is optional. You can still void the check, if you need to.

Set a closing date and password in QuickBooks Desktop for Mac

  1. Go to Company and select Users and Passwords.
  2. Select Set Closing Date.
  3. Enter a Closing Date and Closing Date Password.
  4. Select OK.

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