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Batch print forms in QuickBooks Desktop

SOLVEDby QuickBooksQuickBooks Enterprise Suite1Updated July 16, 2021

If you're creating multiple forms in QuickBooks Desktop, you can quickly print them all at once.

We’ll show you how to batch print:

  • Sales forms: Including sales orders, sales receipts, and invoices.
  • Expense forms: Including purchase orders, checks, and bill payment stubs.
  • Payroll forms: Including timesheets, paychecks, and pay stubs.

How to batch print forms

Step 1: Create the forms

  1. Select the form type you’d like to create, like purchase orders or invoices.
  2. From the Main tab, enter the form info and then select Print Later.
  3. Select Save & New to create another of the same form or select Save & Close if you're finished.
  4. Repeat for each form type you need to print.

Step 2: Select the forms you'd like to print

  1. Select File, then select Print Forms.
  2. Select the type of form you’d like to print, then make sure the forms have a checkmark next to them.
  3. Select OK.
  4. Set your print settings, then select Print.

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