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Intuit
5 helpful votes

Check e-filing or e-payment status

Learn how to check the e-filing or e-payment status in Online Payroll.

Do you want to check the status of your e-filing or e-payment? We show you how if you use Intuit Online Payroll and QuickBooks Online Payroll.

Check e-filing status

If you need to make corrections to your payroll data, be sure to Delete the form before you make any changes. You may resubmit the form after you've made the changes.

What the status terms mean

Not Transmitted: You have submitted the form. But our service has not yet transmitted it to the receiving agency.

Transmitted: We have transmitted the form to the receiving agency. But the receiving agency has not processed the form yet. The IRS generally processes forms within a few weeks. State agencies can take anywhere from a few days to a few months.

Accepted: The receiving agency has received and accepted the form.

Rejected: The receiving agency has received and rejected the form. Either contact Payroll Support or review the rejection letter emailed to you for the specific reason.

Intuit Online Payroll/Intuit Online for Accountants

  1. Select the Taxes & Forms tab.
  2. Select View Archived Forms in the Quarterly or Annual forms section.
  3. Select the form name.
  4. Check the E-file Status.

QuickBooks Online Payroll

  1. From the left menu, select Taxes, then Payroll Tax.
  2. Select View Archived Forms in the Quarterly or Annual forms section.
  3. Select the form name.
  4. Check the E-file Status.

Check e-payment status

Intuit Online Payroll/Intuit Online Payroll for Accountants

  1. Select the Taxes & Forms tab.
  2. Select View Tax Payments you have made.
  3. Review the payment date. The payment date is the day the receiving agency will receive the funds.

QuickBooks Online Payroll

  1. From the left menu, select Taxes, then Payroll Tax.
  2. Select View tax payments you have made under Taxes.
  3. Change the date range if necessary. Then review the Payment Date.

Frequently Asked Questions

We begin transmitting W-2 forms in mid-January. All timely W-2 form submissions are transmitted to the SSA before the due date.

We begin transmitting federal tax forms (940, 941, and 944) to the IRS during the month in which they are due. If you submit a form during that month, we may transmit it at any time. We transmit state forms in accordance with the requirements of the tax agencies. Some state forms are transmitted as soon as you submit them. Others are transmitted at various times during the month in which they are due.

As long as you select Submit before the e-filing due date, the form will be considered timely by the receiving agency.

To review your form submission date:

Intuit Online Payroll/Intuit Online Payroll for Accountants.

  1. Select the Taxes & Forms tab.
  2. Select View Archived Forms in the Quarterly or Annual forms section.
  3. The date listed in the Date Archived column is the form submission date.

QuickBooks Online Payroll

  1. From the left menu, select Taxes, then Payroll Tax.
  2. Select View Archived Forms in the Quarterly or Annual forms section.
  3. The date listed in the Date Archived column is the form submission date.

No. You can only delete a form if it is still in the Not Transmitted status.

Yes. You will receive an email with a subject line as: E-Payment Report for [Company Name].

  • Federal paymentsYour email will include details of the scheduled payment date as well as a confirmation number sent to us by the IRS. Use this number when contacting the IRS.
  • State paymentsYour email will include details of the scheduled payment date. Use this email, along with your bank statement, to track the payment.

For federal tax payments, the IRS will directly debit your bank account on the payment date. Please be sure to have the funds available by the end of the previous banking day.

For most state tax payments, we'll withdraw the funds from your bank account at 5:00 p.m. (Pacific time) two banking days before the payment date. Please be sure to have the funds available at this time. Insufficient funds may lead to an NSF processing fee and possible deactivation of your electronic services.

In some states, the timing for tax payments is different. A few state tax agencies directly debit the funds on the payment date (similar to federal payments). Some other state agencies require a lead time that's longer than two banking days. Please use the tax payment approval deadlines shown on your payroll To Do list, and in our email reminders, to ensure timely payments.

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