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QuickBooksHelp
Intuit

Save or revert pending payroll checks

Learn how to save and revert payroll checks.

QuickBooks desktop allows you to save paychecks and return later to finish creating payroll without losing your data.

You can also choose to revert the paycheck if you need to fix an incomplete payroll.

To save payroll checks and continue later:

  1. Go to Employees, select Pay Employees, and select Scheduled Payroll or Unscheduled payroll.
  2. (Skip to step 3 if you need to run an unscheduled payroll) Select the appropriate schedule in the Create Paychecks section, then select Start Scheduled Payroll.
  3. Verify the Pay Period Ends date, check date and bank account the money is withdrawn from.
  4. To see everyone’s paycheck details, select Open Paycheck detail.
  5. Select Save & Next to go to the next employee.
  6. Select Save & Close to go back to the Enter Payroll Information window and save your work.

To revert your paychecks:

To undo the changes you’ve made to the employee's paycheck:

  1. Go to Employees, select Pay Employees, and select Scheduled Payroll or Unscheduled payroll.
  2. (Skip to step 3 if you need to run an unscheduled payroll) Select Resume Scheduled Payroll.
  3. Right-click on the employee name you wish to undo the changes.
  4. Select Revert Paychecks.

Note: Saving the payroll prior to downloading a payroll update, editing tax rates, or editing an employee's tax information may cause taxes to calculate incorrectly or zero. This is because you saved the paychecks prior to making changes that would affect the tax calculations. In such cases, you must revert the paycheck.

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