QuickBooks Online
QuickBooks Online vs. Desktop
Freedom to work from anywhere, on any device.
QuickBooks Desktop Plus
Work on a dedicated machine only.
Flexibility to work where you want**
Access your books from any device (PC, Mac, mobile, tablet) and collaborate with your team across locations without any software to install.
Cloud access included
Additional fees apply
Live collaboration
Work across offices, homes, and teams with multiple users—including your accountant—at the same time with QuickBooks Online.
Collaborate across multiple users, devices, and locations
In-person on one device only
Multiple users included
5 users are included with QuickBooks Online Plus and 25 with QuickBooks Online Advanced. Additional fees apply for each Desktop user.
Number of licenses vary depending on your subscription
Up to 25 users
Additional fees per user
Time-saving automation
Leverage cutting-edge tech that makes it easier to create and manage tasks like recurring transactions and automated reports, while you maintain control.
Recurring tasks, customized bank connections,** and more
Robust functionality
Limited functionality
Mobile app included**
The QuickBooks mobile app syncs with your QuickBooks Online account for a seamless experience wherever you work.
Work from your smartphone or tablet
Limited functionality
Security done for you**
Count on the latest security updates and have peace of mind knowing your data is protected.
Worry less about unforeseen events
Protected data, automatic data backups
Self-managed
3rd party app integration**
QuickBooks Online lets you easily integrate with popular cloud software like Shopify, PayPal, and hundreds more to build your own ecosystem.
Integrate with popular cloud-based apps
Robust, 750+ apps
Limited, 200+ apps
Streamlined interface
QuickBooks Online gives you a modern, streamlined, intuitive design that simplifies tasks and makes it easier to avoid mistakes.
Intuitive design that simplifies tasks
Most current
Older
QuickBooks Live**
For an additional fee, you can hire a QuickBooks-certified bookkeeper to do your books for you. Unavailable for desktop.
QuickBooks-certified accounting support
Additional fees apply
Not supported
HR and benefits through Online Payroll**
Provide team benefits to attract skilled applicants, retain your best employees, and help them grow with you.
Offer employee benefits like 401(k)s, healthcare, and workers’ comp
Built-in HR and benefits services, Fees apply for 401(k), health insurance**
401(k) only,* Additional fees apply
Automated time tracking**
Get automatic time tracking that syncs seamlessly with Online Payroll. Easily manage your team and approve payroll when you're ready.
Make manual time tracking a thing of the past
Seamlessly syncs and included in QuickBooks Online Payroll**
Additional fees apply
GoPayment app and card reader**
Get paid fast and run your business freely—in store, on site, or on the go with the QuickBooks Online GoPayment app and card reader.
Do business, wherever there's business
Cards, eChecks, ACH, plus Apple Pay, PayPal, and Venmo**
Cards, eCheck, and ACH payments**
Explore the advantages of moving to Online
84% of customers who switched from QuickBooks Desktop said they would recommend QuickBooks Online to a friend or colleague.2
Freedom to work where you want
Stay in sync with the QuickBooks mobile app and send invoices right from your smartphone.** You can also run reports from your phone and get mobile alerts for key events—like when invoices are paid.
Security for more peace of mind
With QuickBooks Online, get the latest security capabilities and know your data is protected without downloading and installing product updates.**
Features built to boost productivity
Skip the manual entry by linking your business bank and credit card accounts to QuickBooks Online.** Run custom reports for a quick view of insights that matter most to you. And simplify sales tax with automatic sales tax calculations.
Migration tools & support to get started
Move from any Desktop version with a new and improved migration process. Once your data is online, hop on a free 1-hour personalized setup call. We'll review your migration and make sure you can handle your everyday tasks.*
Not sure what you need?
We’ll help you find a plan that fits.
We’ll help you find a plan that fits.
What are you looking to do?
This helps us personalize the rest of the questionnaire, so we can recommend solutions that fit you best.
Choose all that apply
- Our solutions can help you:Track income and expenses, stay tax-ready, invoice, pay bills, manage inventory, run reports, and more.
- Our solutions can help you:Auto-pay employees and contractors, get payroll taxes done for you, stay compliant with HR laws, and access 401(k) and healthcare to offer your team.
- Our solutions can help you:Know when and where your team is working, approve timesheets, and make schedule changes from any device.
Choose one
- This is a good fit if:You need to handle basic accounting tasks and get a business started on the right foot.
- This is a good fit if:You want all the standard features, plus an easier way to organize and pay bills and collaborate with your team.
- This is a good fit if:You need extra capabilities to help scale your business. Track all your projects in one place, get alerts when inventory is low, track cost of goods, and more.
- This is a good fit if:You need to run a large, complex business efficiently with our most customizable tools. Get deeper insights, send multiple invoices at once, back up data automatically, and much more—all with 24/7 premium support when you need it.
Choose one
- What else is included?
Expense reports
Balance sheets
Invoice lists
- What else is included?
All standard reports
Accounts payable and receivable reports
Ability to create custom tags and run reports for a detailed view of where you make and spend the most
Choose one
- What else is included?
Expense reports
Balance sheets
Invoice lists
- What else is included?
All standard reports
Accounts payable and receivable reports
Ability to create custom tags and run reports for a detailed view of where you make and spend the most
Choose one
- What else is included?
All standard reports like profit & loss, balance sheets, and accounts payable and receivable
Extra sales and profitability reports
Budgeting, expense, and class reports
Access to templates to customize reports to your needs
- What else is included?
All reports we have to offer, including everything from our comprehensive category
Customizable dashboards to monitor key metrics at a glance
Ability to measure performance against several criteria
Choose one
- What else is included?
All standard reports like profit & loss, balance sheets, and accounts payable and receivable
Extra sales and profitability reports
Budgeting, expense, and class reports
Access to templates to customize reports to your needs
- What else is included?
All reports we have to offer, including everything from our comprehensive category
Customizable dashboards to monitor key metrics at a glance
Ability to measure performance against several criteria
Choose one
- This is a good fit if:You need to handle basic accounting tasks and get a business started on the right foot.
- This is a good fit if:You want all the standard features, plus an easier way to organize and pay bills and collaborate with your team.
- This is a good fit if:You need extra capabilities to help scale your business. Track all your projects in one place, get alerts when inventory is low, track cost of goods, and more.
- This is a good fit if:You need to run a large, complex business efficiently with our most customizable tools. Get deeper insights, send multiple invoices at once, back up data automatically, and much more—all with 24/7 premium support when you need it.
Choose one
- What else is included?
Expense reports
Balance sheets
Invoice lists
- What else is included?
All standard reports
Accounts payable and receivable reports
Ability to create custom tags and run reports for a detailed view of where you make and spend the most
Choose one
- What else is included?
Expense reports
Balance sheets
Invoice lists
- What else is included?
All standard reports
Accounts payable and receivable reports
Ability to create custom tags and run reports for a detailed view of where you make and spend the most
Choose one
- What else is included?
All standard reports like profit & loss, balance sheets, and accounts payable and receivable
Extra sales and profitability reports
Budgeting, expense, and class reports
Access to templates to customize reports to your needs
- What else is included?
All reports we have to offer, including everything from our comprehensive category
Customizable dashboards to monitor key metrics at a glance
Ability to measure performance against several criteria
Choose one
- What else is included?
All standard reports like profit & loss, balance sheets, and accounts payable and receivable
Extra sales and profitability reports
Budgeting, expense, and class reports
Access to templates to customize reports to your needs
- What else is included?
-All reports we have to offer, including everything from our comprehensive category
-Customizable dashboards to monitor key metrics at a glance
-Ability to measure performance against several criteria
Choose one
- You have employees if:You use W-2 tax forms to report their wages and payroll tax withholdings.
- You have contractors if:You use 1099 tax forms to report their wages.
Choose one
- This is a good fit if:You’re looking to cover your team’s basic payroll and benefits needs.
- This is a good fit if:You want all the standard features plus some extra ways to take care of your team, including getting workers’ comp quotes right in QuickBooks.
- This is a good fit if:You want access to our most comprehensive payroll and HR tools, including coverage for up to $25,000 in the unlikely event of an IRS fine and support from our Tax Resolution team to resolve the issue.
Choose one
- What does this include?
Step-by-step help
Troubleshooting assistance
Tips and resources
- What does this include?
Expert product support
Review of your payroll setup by a QuickBooks expert
Data-entry review if you're switching from another provider
Choose one
- What does this include?
Step-by-step help and troubleshooting assistance
Review of your payroll setup by a QuickBooks expert
Data-entry review if you're switching from another provider
- What does this include?
Expert product support
Expert review
Prioritized support, day or night
Payroll setup will be done for you
Choose one
- What does this include?
Step-by-step help and troubleshooting assistance
Review of your payroll setup by a QuickBooks expert
Data-entry review if you're switching from another provider
- What does this include?
Expert product support
Expert review
Prioritized support, day or night
Payroll setup will be done for you
Choose one
- What does this include?Access articles and resources created by HR pros that help you stay compliant and learn best practices.
Choose one
- What does this include?Access articles and resources created by HR pros that help you stay compliant and learn best practices.
Choose one
- What does this include?Access articles and resources created by HR pros that help you stay compliant and learn best practices.
- What does this include?
Support center resources
Guidance from a certified HR advisor on critical issues
Custom handbooks and policies made just for you
Choose one
- What does this include?Access articles and resources created by HR pros that help you stay compliant and learn best practices.
- What does this include?
Support center resources
Guidance from a certified HR advisor on critical issues
Custom handbooks and policies made just for you
Choose one
- This is a good fit if:You need to handle basic accounting tasks and get a business started on the right foot.
- This is a good fit if:You want all the standard features, plus an easier way to organize and pay bills and collaborate with your team.
- This is a good fit if:You need extra capabilities to help scale your business. Track all your projects in one place, get alerts when inventory is low, track cost of goods, and more.
- This is a good fit if:You need to run a large, complex business efficiently with our most customizable tools. Get deeper insights, send multiple invoices at once, back up data automatically, and much more—all with 24/7 premium support when you need it.
Choose one
- What else is included?
Expense reports
Balance sheets
Invoice lists
- What else is included?
All standard reports
Accounts payable and receivable reports
Ability to create custom tags and run reports for a detailed view of where you make and spend the most
Choose one
- What else is included?
Expense reports
Balance sheets
Invoice lists
- What else is included?
All standard reports
Accounts payable and receivable reports
Ability to create custom tags and run reports for a detailed view of where you make and spend the most
Choose one
What else is included?
All standard reports like profit & loss, balance sheets, and accounts payable and receivable
Extra sales and profitability reports
Budgeting, expense, and class reports
Access to templates to customize reports to your needs
- What else is included?
All reports we have to offer, including everything from our comprehensive category
Customizable dashboards to monitor key metrics at a glance
Ability to measure performance against several criteria
Choose one
- What else is included?
All standard reports like profit & loss, balance sheets, and accounts payable and receivable
Extra sales and profitability reports
Budgeting, expense, and class reports
Access to templates to customize reports to your needs
- What else is included?
All reports we have to offer, including everything from our comprehensive category
Customizable dashboards to monitor key metrics at a glance
Ability to measure performance against several criteria
Choose one
- This is a good fit if:You’re looking to cover your team’s basic payroll and benefits needs.
- This is a good fit if:You want all the standard features plus some extra ways to take care of your team, including getting workers’ comp quotes right in QuickBooks.
- This is a good fit if:You want access to our most comprehensive payroll and HR tools, including coverage for up to $25,000 in the unlikely event of an IRS fine and support from our Tax Resolution team to resolve the issue.
Choose one
- What does this include?
Step-by-step help and troubleshooting assistance
Review of your payroll setup by a QuickBooks expert
Data-entry review if you're switching from another provider
- What does this include?
Expert product support
Expert review
Prioritized support, day or night
Payroll setup will be done for you
Choose one
- What does this include?
Step-by-step help and troubleshooting assistance
Review of your payroll setup by a QuickBooks expert
Data-entry review if you're switching from another provider
- What does this include?
Expert product support
Expert review
Prioritized support, day or night
Payroll setup will be done for you
Choose one
- What does this include?Access articles and resources created by HR pros that help you stay compliant and learn best practices.
- What does this include?
Support center resources
Guidance from a certified HR advisor on critical issues
Custom handbooks and policies made just for you
Choose one
- What does this include?Access articles and resources created by HR pros that help you stay compliant and learn best practices.
- What does this include?
Support center resources
Guidance from a certified HR advisor on critical issues
Custom handbooks and policies made just for you
Choose all that apply
- Why this is beneficial:Record how much your team is driving during the workday to simplify tax filing and expense reimbursement.
- Why this is beneficial:Know when your team enters or leaves a job site, and send automatic reminders to clock in and out.
- Why this is beneficial:Keep everyone on the same page with a central place to leave notes on job progress.
- Why this is beneficial:Let your team sign their timesheets conveniently on their mobile device, and get proof of work completed.
Choose all that apply
- Why this is beneficial:Record how much your team is driving during the workday to simplify tax filing and expense reimbursement.
- Why this is beneficial:Know when your team enters or leaves a job site, and send automatic reminders to clock in and out.
- Why this is beneficial:Keep everyone on the same page with a central place to leave notes on job progress.
- Why this is beneficial:Let your team sign their timesheets conveniently on their mobile device, and get proof of work completed.
Over 2.3 million Desktop customers have made the switch to QuickBooks Online.1
Over 2.3 million Desktop customers have made the switch to QuickBooks Online.1
“The move from QuickBooks Desktop to QuickBooks Online has elevated our company in such a big way. It’s saved me time, money, and effort.”
Mike M., RideAway Adventures
All respondents received remuneration.
Frequently asked questions
Let us teach you QuickBooks Online with a free
1-hour personalized setup call*
Call 1-833-207-4553 to learn more.
Call Sales: 1-833-207-4553
