Understand changes to your per employee fees

Learn more about changes in the QuickBooks Enterprise billing model.

We've revised our terms and conditions to include an industry standard per employee fee. The per employee fee is effective for all customers by February 1, 2026 who run payroll through QuickBooks Desktop Enterprise Gold or Platinum.

To avoid service interruption, please sign in to the Customer Account Management Portal (CAMPs) and accept the new terms and conditions.

Why is there a change in the billing model?

Our goal is to deliver an integrated platform that helps you succeed at every stage of your business journey. The QuickBooks platform is designed to save you time and fuel your growth by streamlining workflows. 

The new billing model will reflect the value our products provide and take into account other offerings that are comparable to other providers in the marketplace.   

New product improvements

In addition, we want to highlight some of our latest product improvements:

• Enhanced access to preferred and alternate vendors: Manage multiple vendors better through an easier vendor-item setup. See item details across preferred and alternate vendors during purchase order generation.
• Item profitability report: See which items make the most and the least profits with the enhanced item profitability report.
• Improved filtering on customer fields: Filter your reports and data in reports, and transactions with the new custom fields.
• Report search: Use text search to find your reports faster.
• System configuration: Adjust the Windows system settings directly from QuickBooks Desktop. Go to Help, then select System Configuration.

What will my per employee fee pricing be?

The per employee fee will be billed monthly for the prior month’s usage, based on the number of unique employees you pay each month.

Each company file in your QuickBooks Desktop Enterprise Gold or Platinum will incur per employee fees separately.

Per employee fee pricing plan

Example: If you're paying 52 employees, the per employee fee would look like:

• The first 1-9 employees, (9 employees times $3.00) = $27.00
• The next 10-29 employees, (20 employees times $2.50) = $50.00
• The next 30-52 employees, (23 employees times $1.50) = $34.50

The total per employee fee for 52 employees is $111.50

Note:  Per employee fees will not exceed $500 per month per QuickBooks Desktop Enterprise license.

When will I be charged the per employee fees?

The per employee fee is effective for all customers by February 1, 2026 who run payroll through QuickBooks Desktop Enterprise Gold or Platinum.

The per employee fee is billed monthly and will always align with the same day of the month as your subscription renewal date.

Example

You can find your subscription renewal date by signing into the Customer Account Management Portal (CAMPs).

Who gets charged the per employee fees?

You will only be charged per employee fees if you run payroll through QuickBooks Desktop Enterprise Gold or Platinum (either paper checks or direct deposit).  

If you do not run payroll through QuickBooks Desktop Enterprise Gold or Platinum, you will not be charged any per employee fees.

Do I have to accept these new terms?

No. However, if you want to use payroll through QuickBooks Desktop Enterprise Gold or Platinum in the future, you will need to provide consent to the new fees.

What if I don’t accept the new terms and conditions? 

To avoid payroll service interruptions, sign into the Customer Account Management Portal (CAMPs). Then, accept the new terms and conditions.

Who needs to provide consent?

The Primary Admin of the Intuit Account needs to log in and provide consent.  If you have questions about user roles or access rights, check out Use your Intuit account to manage or invite users in QuickBooks Desktop.

What if I am having trouble logging into my QuickBooks account?

If you are having trouble logging into your QuickBooks account, check out Change, manage or update your Intuit account with CAMPs.