Enter a single time activity timesheet in QuickBooks Online

Learn how to enter a single timesheet in your QuickBooks Online.

If you have employees and want to track their time, consider QuickBooks Online Payroll Premium or Elite. This also includes advanced time tracking options like time off requests, mobile time entry, and scheduling.

This is useful for your business when entering or editing a single day or event at a time. If you need to enter a weekly timesheet, get more help here.

For a better experience, open this article in QuickBooks Online. Launch side-by-side view

Depending on the role you've set in QuickBooks Online, you may or may not see certain fields.

What you should do?

1. Select + New.
   Note: You can also access Time activity from Expenses or Projects if included in your plan.
2. Under Team, select Single time activity.
   Note: To change the fields displayed, select Settings ⚙ beside the X on the top right. 
3. Enter the date the activity occurred in the Start Date field.
   Note: The current date is automatically entered on the date field, but you can change it if necessary.
4. From the Name dropdown ▼, select the name of the employee or vendor.
5. Choose a Customer or Project from the dropdown ▼ if you want to bill the activity to the customer or track expenses for the customer.
6. Complete the following optional fields. Note: If you don't see the fields, they are turned off. You can turn them on by going to your Account and Settings.
   • Location
   • Service: If you use the services to enter time, choose a service that represents the activity.
   • Class
   • Pay Type
   • Cost Rate
7. Enter a description of the activity. Note: If the activity is billed to a customer, the description appears on their invoice, depending on your company settings. If you select an item from the optional Service field, text for the description appears automatically.
8. Select the Billable checkbox if you want to bill the activity to the customer.
9. Enter the rate per hour.
   1. When a timesheet is marked billable, you can add that time to invoices.
   2. Billable rate can be updated through the employee’s profile
10. Select Taxable if applicable. To turn on this option:
    1. Go to Settings ⚙, then select Account and Settings.
    2. Select the Time tab, then turn on Allow time to be billable.
11. Enter the number of hours and minutes worked in the Time field. Note: Select the Set and Clock Out checkbox to enter the work started, ended and the amount of time taken for Break.
12. Select Save.

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