When you enter a bill in QuickBooks, you can pay it using the Pay Bills feature.
However, if you Write Checks to pay for existing bills, the two transactions won't be linked. The bill remains in an unpaid status.
If you created a check to pay for an existing bill on accident, don't worry. Use one (not all) of the following solutions:
Solution 1: Keep the check and delete the bill
Use this option if you don't need all of your payment information to appear in Accounts Payable.
|Not sure if you should use the Write a Check or Pay a Bill feature?
Use Write Checks:
Note: To prevent accidentally creating a check for open bills, QuickBooks 2019 guides you to the appropriate workflow. If you try to write a check when you have existing bills, the Check for Bills window appears. It gives with a list of open bills for the vendor and the Go to Pay Bills option.