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Intuit
6 helpful votes

Change bank account for e-payment of tax liabilities

Learn how to change the bank account where your e-payments for payroll taxes are withdrawn.

You can easily change the bank account for that your payroll tax liabilities come from. We'll show you the steps to do that.

Update your account for federal 940 and 941/944 e-payments

If you wish to change your financial institution information, first determine if you want to make a permanent change. Or if you only need to change it for a single payment that you are making.

If this is a permanent change

  1. Go to EFTPS.gov and select My Profile.
  2. Login using your current PIN and password.
  3.  Under the Enrollment menu select Additional Taxpayer Enrollment
  4. Accept Privacy Act and Paperwork Reduction Act information.
  5. Input the new/changed information. (Note: The current financial institution information will display. You will need to type over this information with the updated information.)
  6. Select a new PIN number.
  7. Log out after you complete the new enrollment.
  8. Create a new Internet password.
  9. Login with the new PIN and password.

If you only need to make the change with one payment

  1. On the tax payment page, select "change account" next to the banking information.
  2. Input new banking information.
  3. Sign and accept authorization.
  4. Select Complete.

You can begin scheduling payments with the new account immediately using the new PIN and password. (Note: This process is owned by EFTPS. For more information, see EFTPS Help & Information: How To.).

Update your bank account for state tax e-payments

First: Get the instructions on how to change your bank, from your bank. 

  1. Open our Payroll Tax Compliance.
  2. Select your State.
  3. Go to E-file & Pay section. This will take you to the list of forms available for e-file/epay in QuickBooks Desktop.update bank account for state tax e-payments in QuickBooks Payroll
  4. Select the View link next to a form. And read the Form Details.view e-file and pay form IDs in QuickBooks Payroll
  5. In the Form Details, find and follow the Change Bank Account Instructions. If the information is not available for the form, look for the contact details of your State agency in the Payment Enrollment Instructions. And contact them regarding your bank change.

Now, change the E-pay account, and disable the old bank account. 

  1. Choose Employees, then Payroll Center.
  2. In the Payroll Center, go to the Pay Liabilities tab. From the Other Activities list, select Change Payment Method to open the QuickBooks Payroll Setup.pay liability tab in QuickBooks Payroll Setup
  3. Select Continue (select Continue again if it doesn't go to the next screen).
  4. Select the Bank Account you want to use. Then select Edit.
  5. Enter the Account Number and Routing Number.  Then select Finish. (Note: Routing numbers are always nine digits. Enter the account number exactly as it appears, including leading zeros, dashes, and spaces. For some business accounts, the routing number is different from the number on the check; Intuit recommends you verify your routing and account number with your bank.)
  6. Select the Bank Account you don't want to use. Then select Edit.
  7. Ensure the Account Number and Routing Number fields are blank. Then select Finish.
  8. Select Finish Later.

Finally, set the new bank account as the default for payroll in QuickBooks Desktop. 

  1. Choose Edit, then Preferences.
  2. From the column on the left, select Checking.
  3. Select the Company Preferences tab.
  4. Select the Open the Create Paycheck checkbox and select the bank account; and/or select the Open the Pay Liabilities checkbox. And select the bank account.
  5. Select Ok.

When submitting your first payment with the new bank account, use the new login. If you save your login in QuickBooks Desktop, change it to the new one. Skip this for State taxes that do not have login requirements for e-pay.

Change the e-pay login information for QuickBooks

  1. Select Employees, then Payroll Center.
  2. In the Payroll Center, go to the Pay Liabilities tab. In the Pay Taxes & Other Liabilities, select the payroll tax liability that you are paying.
  3. Select the View/Pay button. Then select the E-pay button.
  4. Clear the Remember my information for next time box. And update your login information as necessary.
  5. Select the Remember my information for next time box again to save the new information.
  6. Select Submit.

Change the E-pay account. And disable the old bank account.

 

  1. Choose Employees, then Payroll Center.
  2. In the Payroll Center, go to the Pay Liabilities tab. From the Other Activities list, select Change Payment Method to open the QuickBooks Payroll Setup.change payment method from pay liability tab in QuickBooks Payroll Setup
  3. Select Continue (select Continue again if it doesn't go to the next screen).
  4. Select the Bank Account you want to use. Then select Edit.
  5. Enter the Account Number and Routing Number.  Then select Finish. (Note: Routing numbers are always nine digits. Enter the account number exactly as it appears, including leading zeros, dashes, and spaces. For some business accounts, the routing number is different from the number on the check; Intuit recommends you verify your routing and account number with your bank.)
  6. Select the Bank Account you do not want to use. Then select Edit.
  7. Ensure the Account Number and Routing Number fields are blank. Then select Finish.
  8. Select Finish Later.

 

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