Labor law poster subscription service

Stay compliant with mandatory labor law posting regulations.*

Labor law posters subscription service for small business

How it works

  • Labor law posters subscription
    Subscribe and order
    Download PDFs of all your posters while you wait for your laminated posters to arrive.
  • Stay compliant with new labor law posters when laws change
    Stay compliant
    Get new posters any time a law changes. Our 100% compliance guarantee means we’ll cover any posting fines up to $33,000.
  • Automatically renew labor law posters to stay compliant
    Renew automatically
    Your subscription automatically renews every 12 months. We’ll send you a reminder email 1-2 months before payment is due.

Know when labor laws change in your state

Jul 24, 2019

Nevada Minimum Wage Bulletin Poster Change

New Poster Required

The Nevada Minimum Wage Bulletin has been updated. The Nevada Minimum Wage Bulletin has been updated… Read More

Jul 24, 2019

Nevada Minimum Wage Poster Change

New Poster Required

The Nevada Minimum Wage poster has been updated The Nevada Minimum Wage poster has been updated to c… Read More

Jul 22, 2019

Colorado Fair Employment Poster Change

New Poster Required

The Colorado Fair Employment poster has been updated. The Colorado Fair Employment poster has been u… Read More

Jul 15, 2019

Indiana OSHA Poster Change

New Poster Required

The Indiana OSHA poster has been updated. The Indiana OSHA poster has been updated to reflect an ame… Read More

Jul 02, 2019

Georgia Workers’ Compensation Bill of Rights Poster Change

New Poster Required

The Georgia Workers’ Compensation Bill of Rights poster has been updated. The Georgia Workers’ Compe… Read More

Jun 27, 2019

Maryland Minimum Wage Poster Change

New Poster Required

The Maryland Minimum Wage poster has been updated. The Maryland Minimum Wage poster has been updated… Read More

Jun 26, 2019

Massachusetts Paid Family and Medical Leave Poster Change

New Poster Required

The Massachusetts Paid Family and Medical Leave poster has been updated. The Massachusetts Paid Fami… Read More

Jun 21, 2019

New Jersey Unemployment Insurance Poster Change

New Poster Required

The New Jersey Unemployment Insurance poster has been updated. The New Jersey Unemployment Insurance… Read More

Jun 21, 2019

New Jersey Minimum Wage Poster Change

New Poster Required

The New Jersey Minimum Wage poster has been updated. The New Jersey Minimum Wage poster has been upd… Read More

Jun 18, 2019

Michigan Unemployment Insurance Poster Change

New Poster Required

The Michigan Unemployment Insurance poster has been updated. The Michigan Unemployment Insurance pos… Read More

Jun 17, 2019

Colorado Workers’ Compensation Poster Change

New Poster Required

The Colorado Workers’ Compensation poster has been updated The Colorado Workers’ Compensation poster… Read More

Jun 11, 2019

New Jersey Family Leave Insurance Poster Change

New Poster Required

The New Jersey Family Leave Insurance poster has been updated. The New Jersey Family Leave Insurance… Read More

Jun 11, 2019

New Jersey Family Leave Act Poster Change

New Poster Required

The New Jersey Family Leave Act poster has been updated. The New Jersey Family Leave Act poster has … Read More

May 29, 2019

Washington Rights as a Worker Poster Change

New Poster Required

The Washington Rights as a Worker poster has been updated. The Washington Rights as a Worker poster … Read More

May 24, 2019

Maryland Child Labor Poster Change

New Poster Required

The Maryland Child Labor poster has been updated. The Maryland Child Labor poster has been updated t… Read More

May 14, 2019

Oregon Minimum Wage Poster Change

New Poster Required

The Oregon Minimum Wage poster has been updated. The Oregon Minimum Wage poster has been updated to … Read More

May 10, 2019

Colorado Unemployment Insurance Poster Change

New Poster Required

The Colorado Unemployment Insurance poster has been updated. The Colorado Unemployment Insurance pos… Read More

May 10, 2019

Kentucky Fair Employment Poster Change

New Poster Required

The Kentucky Fair Employment poster has been updated. The Kentucky Fair Employment poster has been u… Read More

Apr 12, 2019

New York Time Off for Voting Poster Change

New Poster Required

The New York Time Off for Voting poster has been updated. The New York Time Off for Voting poster ha… Read More

Apr 10, 2019

Nevada Minimum Wage and Daily Overtime Bulletins Poster Changes

New Poster Required

The Nevada 2019 Annual Minimum Wage and Daily Overtime Bulletins have been updated. The Nevada 2019 … Read More

Apr 04, 2019

Massachusetts Paid Family and Medical Leave – New Poster

New Poster Required

The Massachusetts Department of Family and Medical Leave has released a new poster. The Massachusett… Read More

Apr 01, 2019

Vermont Minimum Wage Poster Change

New Poster Required

The Vermont Minimum Wage poster has been updated. The Vermont Minimum Wage poster has been updated t… Read More

Mar 27, 2019

California Pregnancy Disability/CFRA Leave Poster Change

New Poster Required

The California Pregnancy Disability/CFRA Leave poster has been updated. The California Pregnancy Dis… Read More

Mar 19, 2019

Rhode Island No Smoking Poster Change

New Poster Required

The Rhode Island No Smoking poster has been updated. The Rhode Island No Smoking poster has been upd… Read More

Mar 18, 2019

Indiana Child Labor Poster Change

New Poster Required

The Indiana Child Labor poster has been updated. The Indiana Child Labor poster has been updated to … Read More

Mar 14, 2019

Florida Workers’ Compensation Poster Change

New Poster Required

The Florida Workers’ Compensation poster has been updated. The Florida Workers’ Compensation poster … Read More

Mar 13, 2019

FEDERAL: Utah Right to Work/E-Verify Poster Change

New Poster Required

The Right to Work/E-Verify poster has been updated. The Right to Work/E-Verify poster has been updat… Read More

Mar 13, 2019

FEDERAL: Tennessee Right to Work/E-Verify Poster Change

New Poster Required

The Right to Work/E-Verify poster has been updated. The Right to Work/E-Verify poster has been updat… Read More

Mar 13, 2019

FEDERAL: South Carolina Right to Work/E-Verify Poster Change

New Poster Required

The Right to Work/E-Verify poster has been updated. The Right to Work/E-Verify poster has been updat… Read More

Mar 13, 2019

FEDERAL:North Carolina Right to Work/E-Verify Poster Change

New Poster Required

The Right to Work/E-Verify poster has been updated. The Right to Work/E-Verify poster has been updat… Read More

Mar 13, 2019

FEDERAL: Mississippi Right to Work/E-Verify Poster Change

New Poster Required

The Right to Work/E-Verify poster has been updated. The Right to Work/E-Verify poster has been updat… Read More

Mar 13, 2019

FEDERAL: Louisiana Right to Work/E-Verify Poster Change

New Poster Required

The Right to Work/E-Verify poster has been updated. The Right to Work/E-Verify poster has been updat… Read More

Mar 13, 2019

FEDERAL: Georgia Right to Work/E-Verify Poster Change

New Poster Required

The Right to Work/E-Verify poster has been updated. The Right to Work/E-Verify poster has been updat… Read More

Mar 13, 2019

FEDERAL: Arizona Right to Work/E-Verify Poster Change

New Poster Required

The Right to Work/E-Verify poster has been updated. The Right to Work/E-Verify poster has been updat… Read More

Mar 13, 2019

FEDERAL: Alabama Right to Work/E-Verify Poster Change

New Poster Required

The Right to Work/E-Verify poster has been updated. The Right to Work/E-Verify poster has been updat… Read More

Mar 11, 2019

Maine Unemployment Insurance Poster Change

New Poster Required

The Maine Unemployment Insurance poster has been updated. The Maine Unemployment Insurance poster ha… Read More

Mar 04, 2019

Kentucky OSHA Poster Change

New Poster Required

The Kentucky OSHA poster has been updated. The Kentucky OSHA poster has been updated to reflect a tr… Read More

Mar 04, 2019

Oregon Paid Sick Time Poster Change

New Poster Required

The Oregon Paid Sick Time poster has been updated. The Oregon Paid Sick Time poster has been updated… Read More

Mar 04, 2019

Kentucky Minimum Wage Poster Change

New Poster Required

The Kentucky Minimum Wage poster has been updated. The Kentucky Minimum Wage poster has been updated… Read More

Feb 26, 2019

NEW STATE POSTER: Michigan Paid Medical Leave

New Poster Required

The Michigan Paid Medical Leave poster has been released. The Michigan Paid Medical Leave poster has… Read More

Feb 19, 2019

Michigan Minimum Wage Poster Change

New Poster Required

The Michigan Minimum Wage poster has been updated. The Michigan Minimum Wage poster has been updated… Read More

Feb 19, 2019

Virginia Earned Income Tax Credit Poster Change

New Poster Required

The Virginia Earned Income Tax Credit poster has been updated. The Virginia Earned Income Tax Credit… Read More

Jan 25, 2019

Virginia OSHA Poster Change

New Poster Required

The Virginia OSHA poster has been updated. The Virginia OSHA poster has been updated to that certain… Read More

Jan 24, 2019

District of Columbia Pregnant Workers Fairness Act Poster Change

New Poster Required

The District of Columbia Protecting Pregnant Workers poster has been updated. The District of Columb… Read More

Jan 24, 2019

New Jersey Earned Sick Leave Poster Change

New Poster Required

The New Jersey Earned Sick Leave poster has been updated. The New Jersey Earned Sick Leave poster ha… Read More

Jan 14, 2019

California IWC Wage Orders

New Poster Required

The California Wage Orders (1 – 13, 15 and 16) have been updated. The California Wage Orders (1 – 13… Read More

Jan 14, 2019

Colorado Minimum Wage Poster Change

New Poster Required

The Colorado Minimum Wage poster has been updated. The Colorado Minimum Wage poster has been updated… Read More

Jan 11, 2019

Montana Minimum Wage Poster Change

New Poster Required

The Montana Minimum Wage poster has been updated. The Montana Minimum Wage poster has been updated t… Read More

Jan 11, 2019

New York Minimum Wage Poster Change

New Poster Required

The New York Minimum Wage poster has been updated . The New York Minimum Wage poster has been update… Read More

Jan 04, 2019

New York Fair Employment Poster Change

New Poster Required

The New York Fair Employment poster has been updated. The New York Fair Employment poster has been u… Read More

Dec 26, 2018

Rhode Island Unemployment Insurance Poster Change

New Poster Required

The Rhode Island Unemployment Insurance poster has been updated. The Rhode Island Unemployment Insur… Read More

Dec 26, 2018

Rhode Island Minimum Wage Poster Change

New Poster Required

The Rhode Island Minimum Wage poster has been updated. The Rhode Island Minimum Wage poster has been… Read More

Dec 20, 2018

California Unemployment Insurance Poster Change

New Poster Required

The California Unemployment Insurance poster has been updated. The California Unemployment Insurance… Read More

Dec 18, 2018

California Fair Employment Poster Change

New Poster Required

The California Fair Employment poster has been updated. The California Fair Employment poster has be… Read More

Dec 18, 2018

California Minimum Wage Poster Change

New Poster Required

The California Minimum Wage poster has been updated. The California Minimum Wage poster has been upd… Read More

Dec 12, 2018

Kansas Workers’ Compensation Poster Change

New Poster Required

The Kansas Workers’ Compensation poster has been updated. The Kansas Workers’ Compensation poster ha… Read More

Dec 04, 2018

Maine Minimum Wage Poster Change

New Poster Required

The Maine Minimum wage poster has been updated. The Maine Minimum wage poster has been updated to re… Read More

Dec 04, 2018

Alaska OSHA Poster Change

New Poster Required

The Alaska OSHA poster has been updated. The Alaska OSHA poster has been updated to reflect new mand… Read More

Nov 29, 2018

Missouri Minimum Wage Poster Change

New Poster Required

The Missouri Minimum Wage poster has been updated. The Missouri Minimum Wage poster has been updated… Read More

Nov 21, 2018

Arkansas Minimum Wage Poster Change

New Poster Required

The Arkansas Minimum Wage poster has been updated. The Arkansas Minimum Wage poster has been updated… Read More

Nov 13, 2018

Arizona Minimum Wage Poster Change

New Poster Required

The Arizona Minimum Wage poster has been updated. The Arizona Minimum Wage poster has been updated t… Read More

Nov 06, 2018

Minnesota Minimum Wage Poster Change

New Poster Required

The Minnesota Minimum Wage poster has been updated. The Minnesota Minimum Wage poster has been updat… Read More

Nov 06, 2018

Alaska Minimum Wage Poster Change

New Poster Required

The Alaska Minimum Wage poster has been updated. The Alaska Minimum Wage poster has been updated to … Read More

Nov 06, 2018

Massachusetts Minimum Wage Poster Change

New Poster Required

The Massachusetts Minimum Wage poster has been updated. The Massachusetts Minimum Wage poster has be… Read More

Oct 26, 2018

New Jersey Earned Sick Leave Poster Release & Minimum Wage Poster Change

New Poster Required

The New Jersey Earned Sick Leave poster has been released and Minimum Wage poster has been updated. … Read More

Oct 22, 2018

Florida Minimum Wage Poster Change

New Poster Required

The Florida Minimum Wage poster has been updated. The Florida Minimum Wage poster has been updated t… Read More

Oct 22, 2018

New Hampshire Equal Pay Poster Change

New Poster Required

The New Hampshire Equal Pay poster has been updated. The New Hampshire Equal Pay poster has been upd… Read More

Oct 22, 2018

Wyoming Workers’ Compensation Poster Change

New Poster Required

The Wyoming Workers’ Compensation poster has been updated. The Wyoming Workers’ Compensation poster … Read More

Oct 17, 2018

Ohio Minimum Wage Poster Change

New Poster Required

The Ohio Minimum Wage poster has been updated. The Ohio Minimum Wage poster has been updated to refl… Read More

Oct 17, 2018

Vermont Minimum Wage Poster Change

New Poster Required

The Vermont Minimum Wage poster has been updated. The Vermont Minimum Wage poster has been updated t… Read More

Oct 17, 2018

Illinois Fair Employment & ISERRA Posters Release

New Poster Required

The Illinois Department of Human Rights has released. The Illinois Department of Human Rights has re… Read More

Oct 16, 2018

Texas Ombudsman Notice Poster Change

New Poster Required

The Texas Office of Injured Employee Counsel has been updated. The Texas Office of Injured Employee … Read More

Oct 16, 2018

Delaware Minimum Wage and Fair Employment Poster Changes

New Poster Required

The Delaware Minimum Wage and Fair Employment posters have been updated. The Delaware Minimum Wage p… Read More

Oct 05, 2018

Alaska No Smoking Poster Change

New Poster Required

The Alaska No Smoking poster has been updated. The Alaska No Smoking poster has been updated to refl… Read More

Oct 05, 2018

Alaska No Smoking Within 20 Feet of Entrance Poster Release

New Poster Required

The Alaska No Smoking Within 20 Feet of Entrance poster has been released. The Alaska No Smoking Wit… Read More

Sep 24, 2018

Vermont Sexual Harassment Poster Change

New Poster Required

The Vermont Sexual Harassment poster has been updated. The Vermont Sexual Harassment poster has been… Read More

Sep 24, 2018

South Carolina Unemployment Insurance Poster Change

New Poster Required

The South Carolina Unemployment Insurance poster has been updated. The South Carolina Unemployment I… Read More

Sep 17, 2018

New Mexico Minimum Wage Poster Change

New Poster Required

The New Mexico Minimum Wage poster has been updated. The New Mexico Minimum Wage poster has been upd… Read More

Sep 10, 2018

Iowa Unemployment Insurance Poster Change

New Poster Required

The Iowa Unemployment Insurance poster has been updated. The Iowa Unemployment Insurance poster has … Read More

Aug 29, 2018

Virginia OSHA Poster Change

New Poster Required

The Virginia OSHA poster has been updated. The Virginia OSHA poster has been updated to reflect new … Read More

Aug 27, 2018

Oklahoma Fair Employment Poster Change

New Poster Required

The Oklahoma Fair Employment poster has been updated. The Oklahoma Fair Employment poster has been u… Read More

Aug 21, 2018

Nevada Minimum Wage Poster Change

New Poster Required

The Nevada Minimum Wage poster has been updated. The Nevada Minimum Wage poster has been updated to … Read More

Aug 14, 2018

New Mexico Workers’ Compensation Poster Change

New Poster Required

The New Mexico Workers’ Compensation poster has been updated. The New Mexico Workers’ Compensation p… Read More

Jul 16, 2018

Louisiana Earned Income Credit Poster Change

New Poster Required

The Louisiana Earned Income Credit poster has been updated. The Louisiana Earned Income Credit poste… Read More

Jul 16, 2018

Michigan Unemployment Insurance Poster Change

New Poster Required

The Michigan Unemployment Insurance poster has been updated. The Michigan Unemployment Insurance pos… Read More

Jul 12, 2018

South Carolina OSHA Poster Change

New Poster Required

The South Carolina OSHA poster has been updated. The South Carolina OSHA poster has been updated to … Read More

Jul 11, 2018

Rhode Island Healthy and Safe Families and Workplaces Act and Ban-the-Box Poster Changes

New Poster Required

The Rhode Island Healthy and Safe Families and Workplaces Act and Ban-the-Box Posters have been rele… Read More

Jul 09, 2018

Maryland Minimum Wage Poster Change

New Poster Required

The Maryland Minimum Wage poster has been updated. The Maryland Minimum Wage poster has been updated… Read More

Jul 09, 2018

South Carolina Fair Employment Poster Change

New Poster Required

The South Carolina Fair Employment poster has been updated. The South Carolina Fair Employment poste… Read More

Jul 06, 2018

Vermont Protections for Victims of Crime Poster Change

New Poster Required

The Vermont Protections for Victims of Crime employee rights poster has been released. The Vermont P… Read More

Jun 21, 2018

Georgia Unemployment Insurance Poster Change

New Poster Required

The Georgia Unemployment Insurance poster has been updated. The Georgia Unemployment Insurance poste… Read More

Jun 20, 2018

Tennessee Workers’ Compensation Poster Change

New Poster Required

The Tennessee Workers’ Compensation poster has been updated. The Tennessee Workers’ Compensation pos… Read More

Jun 20, 2018

Kentucky Child Labor Poster Change

New Poster Required

The Kentucky Child Labor poster has been updated. The Kentucky Child Labor poster has been updated t… Read More

Jun 05, 2018

Puerto Rico Fair Employment, Puerto Rico Employee Rights, Disability Insurance & Social Security Number Law Posters Released

New Poster Required

The Puerto Rico Fair Employment has been updated. Puerto Rico Employee Rights, Disability Insurance … Read More

Jun 05, 2018

U.S. Virgin Islands Minimum Wage Poster Change

New Poster Required

The U.S. Virgin Islands Minimum Wage poster has been updated. The U.S. Virgin Islands Minimum Wage p… Read More

May 24, 2018

Oregon Minimum Wage Poster Change

New Poster Required

The Oregon Minimum Wage poster has been updated to reflect an increase in the minimum wage. The Oreg… Read More

May 21, 2018

California Transgender Rights Poster Change

New Poster Required

The California Transgender Rights poster has been updated. The California Transgender Rights poster … Read More

May 15, 2018

Pennsylvania Workers’ Compensation Poster Change

New Poster Required

The Pennsylvania Workers’ Compensation poster has been updated. The Pennsylvania Workers’ Compensati… Read More

May 10, 2018

Wyoming OSHA Poster Change

New Poster Required

The Wyoming OSHA poster has been updated. The Wyoming OSHA poster has been updated to reflect a chan… Read More

Federal

Feb 2013

Recent Federal Poster Changes

The last mandatory change to the Federal Labor Law posting occurred in February 2013. The current Federal Labor Law poster with the audit/revision date of 02/13 is compliant.

Sorry, we are not able to pull the labor law changes in your state at this moment. Please visit www.dol.gov for more information.

Know your legal responsibility

  • Labor law posters are required by state and federal laws
    Posters are required by law
    All U.S. businesses with at least 1 paid employee or contractor must display the most current federal and state labor law posters.
  • Labor law posters must be clearly displayed
    Display posters everywhere
    Posters must be clearly displayed at every location, in an area where both job applicants and employees can see them.
  • Labor law posters protect your business and help you stay compliant
    Always be compliant
    Get current, legally required posters that protect your business against fines and lawsuits with our subscription service.

Frequently asked questions

Poster requirements

Poster subscription service

For current customers

What you need to know about labor laws

By Megan Sullivan September 5, 2019
The U.S. Department of Labor (DOL) regulates and enforces laws that protect American workers and business owners. The federal agency’s most prominent set of regulations is the Fair Labor Standards Act (FLSA), which regulates employee pay, overtime, and more. It also details any penalties and fines for violating the act.
Make sure you’re following the rules and fairly paying your employees by looking at FLSA’s fundamental elements. Let’s start with defining which workers the act covers, which ones it doesn’t, and when exemptions to the FLSA apply.

Issuing a pay stub

Employees are covered as part of a sufficiently large business or as individual workers. If you own a business with 2 or more employees and make an annual revenue of $500,000 or more, all of your employees are covered.
If your work supports a business that engages in interstate commerce, you’re generally covered. This can be as apparent as regularly crossing state lines, or as subtle as routinely corresponding with people in different states. If your employees are covered, you need to determine whether or not they’re exempt or non-exempt from all or none of the FLSA’s provisions.

Exempt vs. non-exempt

If your employees are covered it doesn’t necessarily mean every single FLSA provision applies to them. Depending on an employee’s job description, work schedule, pay schedule, and age, an employee can be partially or wholly exempt from FLSA regulations. The FLSA covers minimum wage, overtime, and child labor regulations. Covered workers can be either exempt or non-exempt from 1 or all regulations.
A substantial portion of the U.S workforce is classified as non-exempt from the FLSA. Therefore, your business will be responsible for following the relevant regulations for your employees’ wages, overtime rules, and child labor regulations. Unless your employees fall into the categories provided by the FLSA, they are likely non-exempt.
However, some workers are exempt from the FLSA in part or as a whole. Exemptions are made based on your business’ industry, including job description, schedule, and age. Some exemptions are broad, such as the overtime exemption for “computer professionals” and certain workers that are paid on commission. Some are really specific, like the exemption for newspaper delivery. Because children delivered newspapers in the early 20th century, there are exemptions for minimum wage, overtime, and certain child labor regulations.
Now that you have an idea of how coverage and exemptions work, let’s see how the following regulations might apply to your workforce.

Minimum wage

The FLSA provides parameters for the federal minimum wage, which is the minimum per-hour amount that non-exempt workers can be paid for work performed. The current federal minimum wage is $7.25 per hour. Some states also have a minimum wage law that might be higher than the federal rate. In all instances, a worker must be paid whichever rate is higher, whether it’s the state or federal rate.What’s not covered under the FLSA? Pay raises above the federal minimum wage, as well as extra compensation for night, weekend, or holiday work are not covered. Any such increase is generally determined by an agreement between the employer and the employee.

Tipped employees

A tipped employee regularly receives at least $30 in tips over the course of 1 month. In this case, employers are not required to pay these employees the federal or state minimum wage. The FLSA mandates that employers of tipped employees must pay them an hourly rate of $2.13 per hour. The intention is that any tips received by the employee will supplement the federal hourly tipped minimum wage pay to equal a rate of $7.25 per hour.
Many states have provisions in place specifically for compensating tipped employees. If you employ tipped workers, be sure to carefully review these rules. As with the normal minimum wage, tipped employees are entitled to the highest rate, whether mandated by the federal or state government.

Time off

The FLSA does not contain provisions for paid time off, including vacation, sick days, or holidays. There is no federal requirement for small businesses to offer these benefits to their employees, but some state legislatures have discussed doing so. Offering paid time off is your choice, and by doing so you can attract and retain top talent.

Paid breaks

No federal law requires businesses to provide paid breaks to employees. The FLSA states, however, that short breaks (periods between 5 and 20 minutes) should be included in an employee’s regular working hours as compensable time. In contrast to the federal government, many states require workers to receive a certain number of paid breaks per hours worked. Currently, these states include California, Colorado, Illinois, Kentucky, Minnesota, Nevada, Oregon, Vermont, and Washington. Check with your state’s labor office as these laws may change.

Paid meal periods

No federal law requires companies to provide workers with paid meal periods, but many states do have such laws. These states are California, Colorado, Connecticut, Delaware, Illinois, Kentucky, Maine, Massachusetts, Minnesota, Nebraska, New Hampshire, New York, North Dakota, Rhode Island, Tennessee, Vermont, and Washington. Many of these states have implemented separate regulations for different industries, so be sure to read all the requirements carefully.

Overtime

The FLSA mandates that a non-exempt worker receive time-and-one-half (50% more than their regular hourly pay) for hours worked after 40 hours within a week. Additionally, there is no federal law that requires double-time pay for hours worked. There are some exceptions for certain industries. These are relevant for public services such as police officers and firefighters employed by public agencies and hospitals and nursing homes. In addition to FLSA overtime regulations, some states have further provisions regulating overtime compensation and rules.

Child labor

Children under the age of 14 cannot be employed for most jobs. However, many exceptions exist. At any age, children are permitted to deliver newspapers, perform in radio, television or movies, work in businesses owned by their parents (except mining or hazardous work), babysit, or perform minor chores in a private residence. There are special considerations outlined for agricultural employment. Many states also have specific age requirements for child labor.
When making hiring and compensation decisions, be sure to closely examine your state’s labor laws as well as the FLSA to make sure you’re in compliance. Failure to do so may result in hefty fines and can open up your business to possible legal action by current and former employees.

6 labor law tips to help you stay in compliance

By Cathie Ericson September 5, 2019
When you started your business, you probably thought you’d spend all your time doing what you love—like sell jewelry, build apps, or run a bakery. Whatever your craft, one things is certain. You’re established and now you need to hire employees. It’s a big responsibility. You want to treat your staff well and retain great talent but you also want to make sure you’re following labor laws.
It can be tricky to navigate, which is why we’ve put together 6 labor laws tips you must consider when hiring on employees:

Accurately classify your workers—1099 vs. W-2

Under the Fair Labor Standards Act (FLSA), which also includes guidelines on minimum wage, overtime, and child labor, there are 2 ways to classify the people who work for you.
  • 1099: These workers are independent contractors who are responsible for handling their own taxes. As an employer, you are not responsible for paying the employer’s portion of Social Security or Medicare taxes, nor do you have to pay the premiums for workers’ compensation or unemployment insurance. You are not responsible for paying overtime, unless that is part of the agreement with your contractor. However, you are responsible for reporting the contractor’s income through a 1099 form filed at the end of the year.
  • W-2: These employees are guaranteed various protections that 1099 contractors are not. For W-2 employees, you are responsible for handling Social Security and Medicare withholdings, paying state and federal taxes and other applicable payroll taxes, and paying for workers compensation and unemployment insurance. You are also required to pay at least minimum wage and overtime. Failure to meet any of these requirements can result in fines and sanctions from the IRS.
The IRS has a detailed description of employer responsibilities to W-2 employees. If you’re unsure of the status of your current workers, check out the 1099 vs. W-2 employee calculator. If you don’t know which type of worker is better for your business, here’s a detailed breakdown of the difference between 1099 and W-2 employees.

Make sure labor law posters are visible

Businesses of all sizes are required to display federal and state labor law posters at every location. Posters must be placed in a highly-visible location where someone might work. This includes your garage, home office, or anywhere else work might happen. Many business owners use a Poster Compliance Service to get automatic deliveries of up-to-date federal and state posters when laws change. With an average of 75 law changes a year, it’s nice to have someone else tracking the ones that apply to you.

Follow all anti-discrimination laws

Anti-discrimination laws must be considered through the hiring, management, and termination lifecycle of an employee. Violation of these laws come with hefty fines. The United States Equal Employment Opportunity Commission (EEOC) protects employees from discrimination based on:
  • Race
  • Color
  • Religion
  • Sex (including pregnancy, gender, and sexual orientation)
  • National origin
  • Age (40 or older)
  • Disability or genetic information

Maintain workplace safety

The OSH Act requires employers to provide safe workspaces that are free of any known dangers. Depending on the business, this can include providing safe equipment, protective wear, and safety training, or installing compliant emergency stations. OSHA provides free consultations to make sure your working environment is safe.

Find a great workers’ comp policy

Workers’ compensation is there in the unfortunate event of an emergency. Most states require you carry workers’ comp insurance, which can protect you and provide for your employee(s) in the event someone is hurt on the job. This handy chart tells you how to be compliant in your state, and Intuit’s Workers’ Comp Service can help you choose the right plan for your business.

Inform employees about affordable healthcare

While the “individual mandate” component has been removed from the Affordable Care Act (ACA or Obamacare), there are still a number of requirements in effect for small business. You need to supply your employees with information about the Health Insurance Marketplace, regardless of whether or not you provide health insurance. Learn more about how the ACA affects small businesses.

Your employees are worth it

There’s a lot to celebrate about hiring and paying employees! It’s also a lot of responsibility—they depend on you for their livelihoods and you depend on them to help your business thrive. By following the advice above, you’ll be on the right path to set your employees and your business up for success.

How to save big and protect your business with updated labor posters

By Dottie Chong September 12, 2019
QuickBooks Payroll surveyed more than 1,000 small business owners across the U.S. to see if businesses are familiar with federal labor law poster requirements. Here’s the good news—79% say they know labor law posters are required by law. But 20% aren’t in compliance, meaning they never update posters when labor laws change or they don’t display them at all.

Small businesses are more compliant than big businesses

People assume bigger organizations are on top of laws and regulations. But among the 32% of businesses that update their labor law posters when laws change, a third have between 1 and 5 employees. Businesses with more than 500 employees make up just 11% of this group.
Small businesses are more compliant with labor law requirements than big businesses
Small businesses are more compliant with labor law requirements than big businesses

Many businesses simply don’t know the regulations

15% of respondents say they don’t display labor law posters in the workplace. Of these, 47% confess they are unaware it’s mandatory. Nearly 7% say they display labor law posters in the workplace but never update them.
Among non-compliant businesses, 38% don't know labor law posters are required
Among non-compliant businesses, 38% don't know labor law posters are required

Being non-compliant comes at a price

Penalties for not displaying labor law posters are expensive.
The top 3 penalties:
  • 19% – $501 to $1,000
  • 16% – $101 to $500
  • 15% – $1,001 to $2,500
Of the businesses that didn’t confirm or deny knowing labor law poster requirements, 1 in 10 were previously fined.
Some businesses have been fined over $10,000 for non-compliance
Some businesses have been fined over $10,000 for non-compliance
Preventive measures come in many forms. While the economy continues to experience this unprecedented boom, it’s easy to overlook the importance of an emergency fund to counter unexpected expenses (such as labor fines). In this case, help can be as easy and affordable as a labor law poster subscription service.
*Methodology: QuickBooks Payroll commissioned Pollfish to survey anonymously 1,067 adult business owners in the U.S. with internet access who were rewarded for their participation. The poll was conducted between June and July 2019, and the margin of error is ±5 percentage points. The margin of error is larger for subgroups.
QuickBooks Payroll welcomes the re-use of this data under the terms of the Creative Commons Attribution License 4.0, which permits unrestricted use, distribution, and reproduction in any medium provided the original source is cited with attribution to “QuickBooks Payroll.”
Ready to get easy, affordable payroll for your business?
*Intuit QuickBooks publishes labor law posters that include all generally required notices for employers. Depending on your company’s industry, type of commerce, location or workforce, additional specialized notices may be required by your municipality or agencies regulating your industry area. We recommend that you visit the appropriate associated sites for more information on your industry’s requirements.. This product is not intended to provide legal or financial advice or substitute for the advice of an attorney or legal advisor.
1. Labor Law Poster Limited Warranty summary terms: As long as a current Intuit QuickBooks Poster Compliance Subscription Service member posts, upon receipt and in the appropriate location, the most current QuickBooks state and federal posters, Intuit QuickBooks will reimburse paid fines up to $33,000 per customer location per year. Applies to content errors on posters only and does not cover any other types of assessments or penalties. For reimbursement, call 800-556-0879 no later than 30 days after the assessment is made. Government notice and proof of payment required for reimbursement. For complete terms, see Terms and Conditions.
2. Auto-renewal summary terms: Your annual subscription will automatically renew each year (at the then-current list price for the subscription) using the billing information we have on file. You may cancel at anytime by calling 800-556-0879 or going to Services & Subscriptions in your Intuit account.
Terms, conditions, pricing, features, service, and support options are subject to change without notice.