Do more with free payroll tools

Get help planning and managing your payroll with a free paycheck calculator, tax glossary, and tax map.

Free payroll tools for small business

Paycheck calculator

Great for both employers and employees, this tool helps calculate paychecks based on pay type, pay rate, bonus, commission, overtime, federal/state taxes and more. The paycheck details can be downloaded as a PDF.
Calculate your paycheck
Free paycheck calculator
Free paycheck calculator
Free paycheck calculator

Payroll glossary

Have you come across a payroll term you’d like to learn more about? This tool lets you search and find answers quickly, and in many cases provides links you can use to dig deeper into the subject.
Start a search
Payroll terminology glossary
Payroll terminology glossary
Payroll terminology glossary

Payroll tax map

Because each state is different, finding accurate payroll tax law information can be difficult and confusing. This map makes it easy to find up-to-date tax laws that apply to your state, plus links and contact info for appropriate agencies.
Find your state
Payroll tax map
Payroll tax map
Payroll tax map

Switch to simple software

Spreadsheets, checkbooks, and handwritten invoices are great in a pinch. But they can only take you so far. Switch to QuickBooks Online and QuickBooks Online Payroll to get tools that:
  1. Scale with your business
  2. Offer real-time data from your financial institution
  3. Save time on data entry and increase accuracy
  4. Provide data tracking and detailed reporting
  5. Offer 24/7 access with mobile apps
Switch from manual payroll to payroll software
Switch from manual payroll to payroll software
Switch from manual payroll to payroll software

Easily make the transition

Prepare your data
Importing excel files isn’t always 1:1. Use the requirements for your accounting program to match column headings, formatting, dates, and more. Most importantly, clean up any errors.
Decide when to switch
You can switch at any time, but it’s best to make your move at the end of the year or any clear-cut accounting period. Just be sure it’s not your busy season.
Manage the transition period
No matter how much prep you do, hiccups will happen. Take time to adjust and access customer support. Use your old system and new software until you’re sure everything is running smoothly.
How to transition from excel spreadsheets to software
How to transition from excel spreadsheets to software
How to transition from excel spreadsheets to software
Run payroll in less than 5 minutes with QuickBooks Payroll