Do more with free payroll tools

Get help planning and managing your payroll with these free tools, including paycheck calculator, tax glossary, and a tax map.

Free payroll tools for small business

Paycheck calculator

Great for both employers and employees, this tool helps calculate paychecks based on pay type, pay rate, bonus, commission, overtime, federal/state taxes and more. The paycheck details can be downloaded as a PDF.
Calculate your paycheck
Free paycheck calculator
Free paycheck calculator
Free paycheck calculator

Payroll glossary

Have you come across a payroll term you’d like to learn more about? This tool lets you search and find answers quickly, and in many cases provides links you can use to dig deeper into the subject.
Start a search
Payroll terminology glossary
Payroll terminology glossary
Payroll terminology glossary

Payroll tax map

Because each state is different, finding accurate payroll tax law information can be difficult and confusing. This map makes it easy to find up-to-date tax laws that apply to your state, plus links and contact info for appropriate agencies.
Find your state
Payroll tax map
Payroll tax map
Payroll tax map

Your business has grown, has your payroll?

Spreadsheets, checkbooks, and handwritten invoices are great in a pinch. But they can only take you so far.
Why switch to tools like QuickBooks Online and QuickBooks Payroll?
  1. They’re designed to scale with your business
  2. They offer real-time data from your financial institution
  3. They save time on data entry and increase accuracy
  4. They provide data tracking and detailed reporting
  5. They give anytime, anywhere access with mobile apps
Switch from manual payroll to payroll software
Switch from manual payroll to payroll software
Switch from manual payroll to payroll software

Your business has grown, has your payroll?

Prepare your data
Importing excel files isn’t always 1:1. Use the requirements for your accounting program to match column headings, formatting, dates, etc. Most importantly, clean up any errors.
Decide when to switch
You can switch any time of year, but ideally, end of year is best. You can also pick end of month, quarter, or any clear-cut accounting period. Just be sure it’s not your busy season.
Manage the transition period
No matter how much prep you do, hiccups will happen. Take time to adjust and use customer support. Run both the old and new accounting until you’re sure it’s running smoothly.
How to transition from excel spreadsheets to software
How to transition from excel spreadsheets to software
How to transition from excel spreadsheets to software
Run payroll in less than 5 minutes with QuickBooks Payroll