50% off QuickBooks for 3 months.* Limited time only.

Your guide to
payroll and hiring

Our collection of articles, videos, and tools are designed to help you hire employees and run payroll.

Running payroll for small business

Payroll basics

Payroll basics

Here’s the info you need if you’re new to running payroll and hiring employees.

Here’s the info you need if you’re new to running payroll and hiring employees.

How to run payroll

How to do payroll for small business
How to do payroll for small business
How to do payroll for small business

Hiring employees

How to do payroll for small business
How to do payroll for small business
How to do payroll for small business

Hiring employees

Learn how to do payroll and hire employees
Learn how to do payroll and hire employees
Learn how to do payroll and hire employees

Compare plans 
side-by-side

Learn how to do payroll and hire employees
Learn how to do payroll and hire employees
Learn how to do payroll and hire employees

Download the Payroll 101 ebook

Hiring employees is a big step for a small business. Set yourself up for success with this free 18-page ebook, which covers:
  • The “hidden costs” associated with hiring employees
  • The ins and outs of payroll taxes
  • The key differences between W-2 and 1099 workers
Request free ebook
Payroll 101 ebook: learn how to do payroll
Payroll 101 ebook: learn how to do payroll
Payroll 101 ebook: learn how to do payroll

Download the Payroll 101 ebook

Hiring employees is a big step for a small business. Set yourself up for success with this free 18-page ebook, which covers:
  • The “hidden costs” associated with hiring employees
  • The ins and outs of payroll taxes
  • The key differences between W-2 and 1099 workers
Request free ebook
Payroll 101 ebook: learn how to do payroll
Payroll 101 ebook: learn how to do payroll
Payroll 101 ebook: learn how to do payroll

Helpful payroll tools

Helpful payroll tools

  • Paycheck calculator
    Calculate paychecks for hourly and salary employees.
    Try it now
  • W-2 or 1099?
    Wondering which tax form to use for each employee? We can help.
    Try it now

Choose the payroll plan that’s right for you.

Choose the payroll plan that’s right for you.

Whether you’re more of the do-it-yourself type or happy to let the pros help you out, we have a payroll solution for you.

Whether you’re more of the do-it-yourself type or happy to let the pros help you out, we have a payroll solution for you.

Simple Start
25 60105 60
12 30 53 53
/mo
+$4/employee per month
+$4/employee per month
+$4/employee per month
+$4/employee per month
  • Full-service payroll
    Includes automated tax and forms
  • Auto Payroll
  • Health benefits for your team
  • Expert product support
  • Next-day direct deposit
Simple Start
25 60105 60
12 30 53 53
/mo
+$4/employee per month
+$4/employee per month
+$4/employee per month
+$4/employee per month
  • Full-service payroll
    Includes automated tax and forms
  • Auto Payroll
  • Health benefits for your team
  • Expert product support
  • Same-day direct deposit
  • Grant user permissions
  • HR support center
  • Expert setup review
  • Premium time tracking (with mobile app)
Simple Start
25 60105 60
12 30 53 53
/mo
+$4/employee per month
+$4/employee per month
+$4/employee per month
+$4/employee per month
  • Full-service payroll
    Includes automated tax and forms
  • Auto Payroll
  • Health benefits for your team
  • Expert product support
  • Same-day direct deposit
  • Grant user permissions
  • HR support center
  • Elite onboarding done for you
  • Elite time tracking (with geofencing and project planning)
  • Tax Penalty Protection1
  • Elite product support (US-based)
  • Personal HR advisor

More information about these features here

All of our plans include these features:

Fast unlimited payroll runs QuickBooks Online Payroll lets you view and approve employee hours and run payroll in less than 5 minutes.† 
Calculate paychecks and taxes Get automatic tax calculations on every paycheck. We’ll monitor and update federal and state taxes so you don’t have to. 
Automated tax and forms Federal and state payroll taxes—including year-end filings—are calculated, filed, and paid, automatically. 
Workforce portal Employees can access pay stubs and W-2s, and safely view PTO balances and withholding allowances online. 
Available in all 50 states 
Manage garnishments and deductions Set up and calculate garnishments and deductions from each paycheck. 
Payroll reports Create and download reports for payroll history, bank transactions, contractor payments, paid time off, tax payments, and more. 

Get started with these videos

Get started with these videos

With QuickBooks Payroll, every payday is easy accurate, done. See for yourself.

With QuickBooks Payroll, every payday is easy accurate, done. See for yourself.

Frequently asked questions

Jump-start your payroll with our setup checklist

Depending on your business, you’ll need most of the information listed below. You can usually find it using your own records, previous payroll providers (if applicable), or from federal and state agencies.
Print checklist
How to do payroll checklist
How to do payroll checklist
How to do payroll checklist

Jump-start your payroll with our setup checklist

Depending on your business, you’ll need most of the information listed below. You can usually find it using your own records, previous payroll providers (if applicable), or from federal and state agencies.
Print checklist
How to do payroll checklist
How to do payroll checklist
How to do payroll checklist

Payroll setup checklist

Take advantage of free webinars

Master the basics one hour at a time. Our experts can give you the confidence you need to breeze through payroll setup.
Register now
Small business payroll webinars
Small business payroll webinars
Small business payroll webinars

Take advantage of free webinars

Master the basics one hour at a time. Our experts can give you the confidence you need to breeze through payroll setup.
Register now
Small business payroll webinars
Small business payroll webinars
Small business payroll webinars

Get live support

Get live support

Call 866-729-4662 to speak with customer care.

Call 866-729-4662 to speak with customer care.

Are you payday ready?

Whether you’re a payroll pro or looking for guidance, this 10-question quiz is designed to see how you’re doing in four categories: time tracking and data entry, employee benefits and expenses, tax filing penalties, and workers’ comp.

If we told you that you had to run payroll right now, how would that make you feel?

Which aspect of payroll are you the least comfortable with?

How do you and your employees track and manage time worked?

How often do you have to make changes to time worked after it has been submitted or tracked?

How do you manage deductions for employee benefits?

Is it easy for employees to understand the deductions coming out of their paychecks?

Have you ever had to pay a tax penalty?

Do you have any backup to avoid payroll tax filing penalties?

If you had to file a workers’ comp claim, how would you feel?

Does your state require you to have workers’ compensation insurance?

You are all done

Based on your responses, it looks like you could use help with and . Here are some helpful resources on all four categories, prioritized just for you.

This free tool is for information purposes only and results should not be considered legal or tax advice.
Save time on time tracking and data entry

Learn ways to be more efficient when managing time tracking in your payroll process.

Check out guide
Providing competitive employee benefits

Learn new tips and tricks for handling benefits and expenses.

Check out guide
Avoiding payroll tax filing penalties and maximize returns

Learn how to avoid payroll tax filing issues and penalties.

Check out guide
Understanding workers’ comp insurance

Learn more about how to be prepared for workers’ comp claims.

Check out guide

6 in 10 business owners prefer to leave payroll to the pros

86% of small business owners take on at least one financial activity for their business, including processing employee payroll and calculating payroll taxes. And the latest findings from a QuickBooks Payroll survey of over 1,000 small business owners reveals why. 4 in 5 respondents in the survey say they’re the best people to manage their finances with the best level of accuracy. But it turns out there’s more to their determination and confidence than meets the eye.

63% didn’t know how time-consuming payroll taxes could be

Each pay period, business owners spend 4 hours and 52 minutes calculating, filing, and paying payroll taxes. That’s 21 days a year. 63% admit they never realized how much time they had to spend on payroll taxes. 65% wish they could outsource payroll completely.
6 in 10 business owners, on average, wish they could outsource the entire payroll process.
6 in 10 business owners, on average, wish they could outsource the entire payroll process.
6 in 10 business owners, on average, wish they could outsource the entire payroll process.

Payroll taxes are tough from all angles

Business owners know this well. 79% find it hard to stay on top of payroll tax laws. And 7 in 10 say varying labor laws across cities and states make things harder.

1 in 4 businesses surveyed has come under the scrutiny of the IRS. Among these, 15% were audited, and 17% were fined. 40% of businesses with more than 10 employees were audited or fined. Only 14% of businesses with 10 or fewer employees said the same.
82% of business owners review processes manually to ensure accuracy.
82% of business owners review processes manually to ensure accuracy.
82% of business owners review processes manually to ensure accuracy.

The right help can mean professional and personal wins

72% have experienced the benefits of automated payroll software for themselves. Among these, a combined 73% credit their software for improving cash flow by maximizing deductions and keeping money in the business.
Instead of calculating, filing, and paying payroll tax each pay period, business owners would rather:

  • Spend time with family and friends
  • Improve product or service offerings
  • Spend time with customers
  • Network
  • Train their employees

73% say automated payroll software helps with cash flow.
73% say automated payroll software helps with cash flow.
73% say automated payroll software helps with cash flow.
Business owners who do payroll themselves describe the process as frustrating (49%), complicated (47%), and confusing (44%). 1 in 3 says they’re not comfortable with the payroll process at all.
Those who’ve had a positive experience using automated software or outsourcing payroll are more ready to hand off these tasks to the professionals. 81% of those confident about the upcoming tax season use software to process employee payroll and calculate and file payroll taxes. Clearly, the right help can go a long way.
*Methodology: QuickBooks Payroll commissioned Kelton Global to survey 1,006 small business owners, aged 18+, throughout the U.S., in November 2019. QuickBooks Payroll designed and paid for the survey and welcomes the re-use of this data (images and graphics excluded) under the terms of the Creative Commons Attribution License 4.0, which permits unrestricted use, distribution, and reproduction in any medium, provided the original source is cited with attribution to “QuickBooks Payroll.”
We help 1.4 million businesses do payroll and file taxes. We’re ready to tackle yours.

Offer terms: 

 

*Discount applied to the monthly price for QuickBooks Online (“QBO”) and/or QuickBooks Online Payroll Core, Premium, or Elite (“Payroll”) is for the first 3 months of service, starting from the date of enrollment is free, followed by the then-current monthly list price. Your account will automatically be charged on a monthly basis until you cancel. Each employee is an additional $4/month for Core, $8/month for Premium, and $10/month for Elite. Contractor payments via direct deposit are $4/month for Core, $8/month for Premium, and $10/month for Elite. Service optimized for up to 50 employees or contractors and capped at 150. The service includes 1 state filing. If you file taxes in more than one state, each additional state is $12/month for only Core and Premium. There is no additional charge for additional state tax filings in Elite. The discounts do not apply to additional employees and state tax filing fees. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO and/or Payroll customer and sign up for the monthly plan using the “Buy Now” option. This offer can’t be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QuickBooks and select “Cancel.” Your QBO cancellation will become effective at the end of the monthly billing period. The Payroll subscription will terminate immediately upon cancellation.You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

 

First thirty (30) days of subscription to QuickBooks Online (“QBO”) and QuickBooks Online Payroll (“Payroll”) (collectively, “QBO and Payroll”), starting from the date of enrollment is free. To continue using QBO and Payroll after your 30-day trial, you’ll be asked to present a valid credit card for authorization, and you’ll be charged on a monthly basis at the then-current fee for the service(s) you’ve selected until you cancel. Each employee is an additional $[4/8/10]/month. Contractor payments via direct deposit are $[4/8/10]/month, per contractor payment. Service optimized for up to 50 employees or contractors. The service includes 1 state filing. [If you file taxes in more than one state, each additional state is $12/month.] The discounts do not apply to additional employees and state tax filing fees. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO and Payroll customer and sign up for the monthly plan using the “Free 30-Day Trial” option. This offer can’t be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time call 866-272-8734 or go to Account & Settings in QBO and select “Cancel.” The Payroll subscription will terminate immediately upon cancellation. You will not receive a pro-rated refund. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

 

Core Features

 
  1. Automated tax payments and filing available only for state and federal taxes. Enrollment in e-services is required. Local taxes require the user to print the forms and upload it to the necessary local sites. QuickBooks Online Payroll Core does not offer local tax payments and filings. Automatic filings for state new hire paperwork available in QuickBooks Online Payroll Premium and Elite only.

  2. Auto payroll is available if setup for employees and the company are complete, all employees are salaried employees, all employees are set up on direct deposit, bank verification, e-services is enabled, and the account has not been on hold in the last 6 months.

  3. Health benefits are powered by SimplyInsured and require acceptance of SimplyInsured’s privacy policy and Terms of Service. Additional fees will apply. SimplyInsured does not offer insurance in HI, VT, and DC. Insurance coverage eligibility is not guaranteed, and dependently solely on the rules of insurance carrier. The insurance carrier has sole and final discretion as to the eligibility for health insurance products.

  4. Phone and messaging support is included with your paid subscription to QuickBooks Online Payroll. Phone support is available Monday through Friday 6AM – 6PM PST . Your subscription must be current. Intuit reserves the right to limit the length of the call. Terms conditions, features, pricing, service and support are subject to change without notice.

  5.  Next-Day Deposit: Next-Day Deposit is available to only QuickBooks Online Payroll Core users. Payroll processed before 5PM PST the day before shall arrive the next business day (excluding weekends and holidays). Requires setup of direct deposit and bank verification. Next-Day direct deposit may be subject to eligibility criteria. Deposit delays may occur because of third party delays, risk reviews, or issues beyond Intuit’s control. Next-Day Deposit available for contractors and employees. Direct deposit for contractors is $4 per month. Each employee is $4 per month with no additional fees for direct deposit.

  6.  Workers’ comp benefits are powered by AP Intego and require acceptance of AP Intego’s privacy policy and Terms of Service. Additional fees may apply. There is a monthly fee (currently, $5 per month) for QuickBooks Online Payroll Core users for the QuickBooks Workers’ Comp Payment Service. This non-refundable fee will be automatically added to each monthly Intuit invoice at the then-current price until you cancel. The fee is separate from any workers’ comp insurance policy premium by AP Intego Insurance Group. Workers’ Compensation Service requires an active and paid QuickBooks payroll subscription. Workers compensation insurance not available in OH, ND, WA and WY.

  7. QuickBooks Workforce: QuickBooks Workforce available to employees. Requires an Intuit Account and acceptance of the Intuit Terms of Service and Privacy Statement.

  8. Garnishment and deductions are available for employees and contractors. User is responsible for making the garnishment payment to the appropriate entity.

 

Premium Features

 
  1. Additional fees may apply. Time tracking included in the QuickBooks Online Payroll Premium and Elite subscription services. Features vary.

  2. Same-Day Deposit available to QuickBooks Online Payroll Premium and Elite users. Payroll processed before 7AM PST shall arrive the same business day (excluding weekends and holidays). Requires setup of direct deposit and bank verification. Same-Day direct deposit may be subject to eligibility criteria. Deposit delays may vary because of third party delays, risk reviews, or issues beyond Intuit’s control. Same-Day Deposit available only for employees.

  3. QuickBooks Workforce available to employees. Requires an Intuit Account and acceptance of the Intuit Terms of Service and Privacy Statement.

  4. Expert Review is available upon request for QuickBooks Online Payroll Premium and Elite.

  5.  QuickBooks Workforce available to employees. Requires an Intuit Account and acceptance of the Intuit Terms of Service and Privacy Statement.

  6.  Garnishment and deductions are available for employees and contractors. User is responsible for making the garnishment payment to the appropriate entity.

  7. Automated tax payments and filing available only for state and federal taxes. Enrollment in e-services is required. Local taxes require the user to print the forms and upload it to the necessary local sites. QuickBooks Online Payroll Core does not offer local tax payments and filings. Automatic filings for state new hire paperwork available in QuickBooks Online Payroll Premium and Elite only.

  8. Auto payroll is available if setup for employees and the company are complete, all employees are salaried employees, all employees are set up on direct deposit, bank verification, e-services is enabled, and the account has not been on hold in the last 6 months.

  9. Health benefits are powered by SimplyInsured and require acceptance of SimplyInsured’s privacy policy and Terms of Service. Additional fees will apply. SimplyInsured does not offer insurance in HI, VT, and DC. Insurance coverage eligibility is not guaranteed, and dependently solely on the rules of insurance carrier. The insurance carrier has sole and final discretion as to the eligibility for health insurance products.

  10. Workers’ comp benefits are powered by AP Intego and require acceptance of AP Intego’s privacy policy and Terms of Service. Additional fees may apply. There is a monthly fee (currently, $5 per month) for QuickBooks Online Payroll Core users for the QuickBooks Workers’ Comp Payment Service. This non-refundable fee will be automatically added to each monthly Intuit invoice at the then-current price until you cancel. The fee is separate from any workers’ comp insurance policy premium by AP Intego Insurance Group. Workers’ Compensation Service requires an active and paid QuickBooks payroll subscription. Workers compensation insurance not available in OH, ND, WA and WY.

  11. HR support is provided by experts at Mammoth, Inc. See Mammoth’s privacy policy and Terms of Use. HR Support Center available only to QuickBooks Online Premium and Elite subscriptions. HR Advisor support only available in QuickBooks Online Payroll Elite. HR support is not available to accountants who are calling on behalf of their clients.

  12. Phone and messaging support is included with your paid subscription to QuickBooks Online Payroll. Phone support is available Monday through Friday 6AM – 6PM PST . Your subscription must be current. Intuit reserves the right to limit the length of the call. Terms conditions, features, pricing, service and support are subject to change without notice.

  13. The TSheets mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. TSheets mobile access is included with your QuickBooks Online Payroll Premium and Elite subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

 

Elite Features

 
  1. Tax Penalty Protection: If you receive a tax notice and send it to us within 15-days of the tax notice we will cover the payroll tax penalty, up to $25,000. Additional conditions and restrictions apply. See more information about the Tax Penalty Protection here.

  2. HR support is provided by experts at Mammoth, Inc. See Mammoth’s privacy policy and Terms of Use. HR Support Center available only to QuickBooks Online Premium and Elite subscriptions. HR Advisor support only available in QuickBooks Online Payroll Elite. HR support is not available to accountants who are calling on behalf of their clients.

  3. Phone and messaging support is included with your paid subscription to QuickBooks Online Payroll. Phone support is available Monday through Friday 6AM – 6PM PST . Your subscription must be current. Intuit reserves the right to limit the length of the call. Terms conditions, features, pricing, service and support are subject to change without notice.

  4. Elite Onboarding is available to QuickBooks Online Payroll Elite users only and available upon request.

  5.  QuickBooks Workforce: QuickBooks Workforce available to employees. Requires an Intuit Account and acceptance of the Intuit Terms of Service and Privacy Statement.

  6. Garnishment and deductions are available for employees and contractors. User is responsible for making the garnishment payment to the appropriate entity.

  7. Additional fees may apply. Time tracking included in the QuickBooks Online Payroll Premium and Elite subscription services. Features vary.

  8. Expert Review is available upon request for QuickBooks Online Payroll Premium and Elite

  9. Automated tax payments and filing available only for state and federal taxes. Enrollment in e-services is required. Local taxes require the user to print the forms and upload it to the necessary local sites. QuickBooks Online Payroll Core does not offer local tax payments and filings. Automatic filings for state new hire paperwork available in QuickBooks Online Payroll Premium and Elite only.

  10. Auto payroll is available if setup for employees and the company are complete, all employees are salaried employees, all employees are set up on direct deposit, bank verification, e-services is enabled, and the account has not been on hold in the last 6 months.

  11. Health benefits are powered by SimplyInsured and require acceptance of SimplyInsured’s privacy policy and Terms of Service. Additional fees will apply. SimplyInsured does not offer insurance in HI, VT, and DC. Insurance coverage eligibility is not guaranteed, and dependently solely on the rules of insurance carrier. The insurance carrier has sole and final discretion as to the eligibility for health insurance products.

  12. Workers’ comp benefits are powered by AP Intego and require acceptance of AP Intego’s privacy policy and Terms of Service. Additional fees may apply. There is a monthly fee (currently, $5 per month) for QuickBooks Online Payroll Core users for the QuickBooks Workers’ Comp Payment Service. This non-refundable fee will be automatically added to each monthly Intuit invoice at the then-current price until you cancel. The fee is separate from any workers’ comp insurance policy premium by AP Intego Insurance Group. Workers’ Compensation Service requires an active and paid QuickBooks payroll subscription. Workers compensation insurance not available in OH, ND, WA and WY.

 

All of Our Plans Include Features

 
  1. Automated tax payments and filing available only for state and federal taxes. Enrollment in e-services is required. Local taxes require the user to print the forms and upload it to the necessary local sites. QuickBooks Online Payroll Core does not offer local tax payments and filings. Automatic filings for state new hire paperwork available in QuickBooks Online Payroll Premium and Elite only.

  2. QuickBooks Workforce available to employees. Requires an Intuit Account and acceptance of the Intuit Terms of Service and Privacy Statement.

  3. Garnishment and deductions are available for employees and contractors. User is responsible for making the garnishment payment to the appropriate entity.

 

Claims

 
  1. †More time: Median time for QuickBooks payroll customers to view and approve payroll is less than 5 minutes.

  2. *Based on an Intuit survey of 505 QuickBooks Payroll customers in December 2018 who stated average time savings compared with their prior solution.

For hours of support and how to contact support, click here.