Understand DCAA compliance with QuickBooks Time

Learn more about how QuickBooks Time can help you with your DCAA compliance. 

Understand DCAA compliance

Some government contracts require DCAA compliance. DCAA compliance means meeting the stringent regulations and auditing requirements overseen by the Defense Contract Audit Agency (DCAA). A critical part of DCAA compliance is ensuring that your team members track their hours correctly. These rules apply to them whether they’re working on the government contract or not.

QuickBooks Time and DCAA compliance

QuickBooks Time can help you become DCAA compliant, but be aware that each of your team members is responsible for tracking their time correctly, so you’ll also need to provide regular training to ensure they comply with the regulations.

Your QuickBooks Time account can be set up to help you meet the DCAA's time tracking requirements. This includes automated, daily reminders to make sure your team members submit their timesheets at the end of each workday, real-time reporting, and a robust audit trail. This audit trail records exactly when your team members' timesheets have been updated or edited, who made the changes, and why they made them. This makes one of the most complex parts of DCAA compliance much easier to follow.

To create this audit trail, your team members need to use QuickBooks Time's manual time card to track their time. Currently, our mobile time tracking options don't capture all the information the DCAA requires. With the manual time card, each team member enters their total number of hours at the end of each workday instead of clocking in and clocking out. Note that this also means you won't have a record of their GPS locations during their workday.

Configure QuickBooks Time for DCAA compliance

When your QuickBooks Time account is configured for DCAA compliance, it:

• Installs the DCAA compliance add-on. (There's no extra charge for this.)
• Sets up daily time submission reminders.
• Turns on the company-wide permission that allows team members to enter total hours worked on the manual time card. It also prevents them from being able to clock in and out.

Learn more

If you’d like to configure your QuickBooks Time account to help you make your time tracking DCAA compliant, contact support.

To make sure all your time tracking, payroll, and accounting procedures are DCAA compliant, we always recommend working with a DCAA compliance consultant.