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Character limitations for fields in QuickBooks

by Intuit•2• Updated 3 months ago

Each field in your company data file has a maximum number of characters that can be entered. Here's the maximum number of characters you can enter in each field.

FieldMaximum characters
Account Name31
Account Numbers20
Amount20
Custom Fields (items)30
Customer message (Invoices)101
Customer, Vendor and Other Names41
Item name1 31
Item name (Invoices)199
Employee Name (first)25
Employee Name (last)25
Item Description (Invoices)3975
Item Part number31
Job Description99
Memo24095
Note Field34095
Notes in Shipping/Billing Address41
Username29
Password16
Ship to Name41
Invoice Number Field11
Lot Numbers40
Report Company Name60
Report Title60
Report Subtitle60
Report Extra Footer60
Text Box1000

1 Item name may contain special characters but it is recommended that the first character not be a special character.
2 While the Memo field can contain 4095 characters, only 30-60 characters will display on printed checks depending on print settings. 96 characters will display on a Transaction Detail report.
3 While the Notes field on the timesheet can contain 4095 characters, only 96 characters will display on the Time by Job Detail report.

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