When does QuickBooks Time track employee locations?

QuickBooks Time only records employee locations when employees are on the clock. If geofencing is enabled, the QuickBooks Time app must always have access to employees’ locations. Employers, admins, and QuickBooks Time can’t access location data when employees are on a break or off the clock.

Can I track the progress of a project based on tasks?

To track the progress of a project, you must have QuickBooks Time Elite. Here’s how to set up and use Projects once you have Elite .

DCAA and DOL compliance

Get accurate time records to stay compliant with the Defense Contract Audit Agency (DCAA) or Department of Labor (DOL) regulations.

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Always be ready for an audit

Protect your business with time tracking and reporting capabilities that meet government regulations. Track daily labor costs on a project–by–project basis and create a detailed audit trail.

Set up automatic alerts to remind employees to submit their hours on time. That way, you’ll stay compliant with DCAA requirements.

A mobile phone displaying two app notification; first an overtime alert and second a reminder that an employee has worked 39 hours this week.

The DCAA requires small businesses to calculate labor costs based on total hours worked by employee. Know when a worker starts overtime, so you can avoid unnecessary expenses and stay compliant.

If a timesheet gets edited after submission, the DCAA wants to know who made the change, when it was made, and why. Our manual timesheet creates an audit log that provides a locked record of all edits.

Track time your way

A desktop computer screen displaying the QuickBooks Time dashboard with a time clock, who's working window, and map showing employee locations.

Online

Track, edit, and approve timesheets right from your laptop or desktop.

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A mobile phone displaying the QuickBooks Workforce app overview page which shows the day's total tracked time, schedule, and map of employee location.

Mobile app

Approve timesheets and manage your team from your phone.

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Time Kiosk

Your team can use a tablet to clock in and out on-site.**

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Frequently asked questions

Is QuickBooks Time included with QuickBooks Payroll?

Does QuickBooks Time track my team’s location?

Do you offer discounted pricing for larger businesses?

How can we help?

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Get time tracking with over 100,000 five-star reviews¹

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Important offers, pricing details and disclaimers

*Offer terms

30-day free trial: First thirty (30) days of subscription to QuickBooks Time, starting from the date of enrollment is free. To continue using QuickBooks Time after your 30-day trial, you’ll be asked to present a valid credit card for authorization, and you’ll be charged on a monthly basis at the then-current fee for the service(s) you’ve selected until you cancel. Each worker is an additional $[8/10]/month depending on your selection of QuickBooks Time Premium or Elite. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QuickBooks Time customer and sign up for the monthly plan using the “Try it free for 30 days” option. This offer can’t be combined with any other QuickBooks Time offers. Offer available for a limited time only. To cancel your subscription at any time go to “Account & Billing” in QuickBooks Time and select the “Close Account” tab then “Permanently Close My Account.” You will not receive a prorated refund. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

**Product information

Phone support: For hours of support and how to contact support, see here.

System Requirement: QuickBooks Time requires a computer or a device with a supported Internet browser and an Internet connection (a high-speed connection is recommended). The QuickBooks Time mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Time mobile access is included with your QuickBooks Time subscription.

Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.

**Features

Project activity feed: Available in QuickBooks Time Elite only.

Track project progress: Available in QuickBooks Time Elite only.

Timesheet signatures: Available in QuickBooks Time Elite only.

Mileage Tracking: Available in QuickBooks Time Elite only. Optional feature. User must be clocked-in on a mobile device. Location settings must be enabled and set to "Precise Location" or "High Accuracy." GPS and turn by turn navigation required for accuracy purposes.

GPS tracking: QuickBooks Workforce Time mobile app allows users to share their location data while they are on the clock. Cell service required for GPS points accuracy. The QuickBooks Workforce mobile app Time does not save GPS points for users when they are off the clock. Account admins may require users to set their location settings to “Always” in order to clock-in and track time using the QuickBooks Workforce mobile app.

Geofencing: Available in QuickBooks Time Elite only. Optional feature. Account admins may require users to set their location settings to “Always” in order to clock-in and track time using the QuickBooks WorkforceTime mobile app. Pre-set up required. QuickBooks Time requests GPS points for users when they are off the clock to determine if users have entered a geofence. The QuickBooks Workforce mobile appTime does not save GPS points on its servers and they remain on the user's device. Admins do not have access to employee location data when workers are off the clock. Additional terms and fees may apply.

Unlimited live customer support: Phone and chat support is included with your paid subscription to QuickBooks Time Premium and Elite. Your subscription must be current. Time and days vary based on subscription. Intuit reserves the right to limit the length of the call. Terms conditions, features, pricing, service and support availability are subject to change without notice.

QuickBooks integration: QuickBooks Time integrates with QuickBooks Online ("QBO"), QuickBooks Online Payroll ("Payroll") and QuickBooks Desktop ("Desktop"). Requires an active QBO, Payroll or Desktop account. Additional terms, conditions and fees may apply.

Track time on any device: QuickBooks Workforce can be used on any device that has an internet connection and a web browser. QuickBooks Workforce is also available in the Apple App Store and Google Play Store.

Time Clock Kiosk: QuickBooks Time punch time clock works on any tablet, desktop, or laptop with an internet connection. Not designed to work on mobile devices.

QuickBooks Time integration: Additional fees may apply. Time tracking included in the QuickBooks Online Payroll Premium and Elite subscription services. Features vary. The QuickBooks WorkforceTime mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Time access is included with your QuickBooks Online Payroll Premium and Elite subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

Streamlined payroll and invoicing: QuickBooks Time directly integrates with several payroll software platforms. Additional fees apply.

Export data efficiently: QuickBooks Time directly integrates with several payroll software platforms. Additional fees apply.

Time-off management: Compliance with applicable laws is the responsibility of the business. This feature is for information purposes only and should not be considered legal, accounting or tax advice, or a substitute for obtaining such advice specific to your business.

DCAA Compliance: Compliance with applicable laws is the responsibility of the business. This feature is for information purposes only and should not be considered legal, accounting or tax advice, or a substitute for obtaining such advice specific to your business.

Overtime alerts: Automated overtime identifies potentially incorrect overtime hours based on current laws and regulations; business owners have full control and can decline this suggestion in product. Compliance with application laws is the responsibility of the business. This feature is for information purposes only and should not be considered legal, accounting or tax advice, or a substitute for obtaining such advice specific to your business.

Workforce mobile app: The QuickBooks Workforce mobile companion apps work with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Workforce mobile access is included with your QuickBooks Time subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

#Claims

1 Over 100,000 5-star reviews: Based on number of reviews collected in December 2022 across IOS and Android for time tracking.

Terms, conditions, pricing, special features, and service and support options subject to change without notice.