When does QuickBooks Time track employee locations?

QuickBooks Time only records employee locations when employees are on the clock. If geofencing is enabled, the QuickBooks Time app must always have access to employees’ locations. Employers, admins, and QuickBooks Time can’t access location data when employees are on a break or off the clock.

Can I track the progress of a project based on tasks?

To track the progress of a project, you must have QuickBooks Time Elite. Here’s how to set up and use Projects once you have Elite .

Time tracking for freelancers

Independent contractors can log their own hours, making it easy to approve timesheets, create schedules, and manage projects from anywhere.**

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Simple time tracking for freelancers

Manage timesheets

Oversee multiple timesheets and approve time when you’re ready, so you’re always in control.

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Mobile app

With the QuickBooks Workforce app, you can mange your contractors from anywhere.**

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Real-time reports

See hours worked by client, date, job, and more. Save reports for future reference.

Create schedules

Create schedules by jobs or shifts, and easily edit, publish, and share them with your team.

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Set up a geofence

Contractors and employees get reminded to clock in or out when they enter or leave a job site.**

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Track projects

Compare budgeted hours to actual hours and increase billable time by over 10%.¹

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Manage freelancers from anywhere

Increases accountability, use data to create accurate estimates for labor costs, and sync payroll and time tracking, so you can cut payroll costs by over 4%.²

Track time your way

A desktop computer screen displaying the QuickBooks Time dashboard with a time clock, who's working window, and map showing employee locations.

Online

Track, edit, and approve timesheets right from your laptop or desktop.

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A mobile phone displaying the QuickBooks Workforce app overview page which shows the day's total tracked time, schedule, and map of employee location.

Mobile app

Approve timesheets and manage your team from your phone.

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Time Kiosk

Your team can use a tablet to clock in and out on-site.**

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“QuickBooks [Time] works well for my independent contractors out in the field. It’s easy for them to use.”

Christina Loose, Certified Support Planner

Frequently asked questions

Is QuickBooks Time included with QuickBooks Payroll?

Does QuickBooks Time integrate with other payroll or accounting software?

Can I track my contractors’ location?

How can we help?

Talk to sales 1-888-836-2720

Monday - Friday, 5 AM to 6 PM PT

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Get time tracking with over 100,000 five-star reviews³

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Important offers, pricing details and disclaimers

*Offer terms

30-day free trial: First thirty (30) days of subscription to QuickBooks Time, starting from the date of enrollment is free. To continue using QuickBooks Time after your 30-day trial, you’ll be asked to present a valid credit card for authorization, and you’ll be charged on a monthly basis at the then-current fee for the service(s) you’ve selected until you cancel. Each worker is an additional $[8/10]/month depending on your selection of QuickBooks Time Premium or Elite. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QuickBooks Time customer and sign up for the monthly plan using the “Try it free for 30 days” option. This offer can’t be combined with any other QuickBooks Time offers. Offer available for a limited time only. To cancel your subscription at any time go to “Account & Billing” in QuickBooks Time and select the “Close Account” tab then “Permanently Close My Account.” You will not receive a prorated refund. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

**Product information

Phone support: For hours of support and how to contact support, see here.

System Requirement: QuickBooks Time requires a computer or a device with a supported Internet browser and an Internet connection (a high-speed connection is recommended). The QuickBooks Time mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Time mobile access is included with your QuickBooks Time subscription.

Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.

**Features

Track project progress: Available in QuickBooks Time Elite only.

Project estimates vs actuals reporting: Available in QuickBooks Time Elite only.

Geofencing: Available in QuickBooks Time Elite only. Optional feature. Account admins may require users to set their location settings to “Always” in order to clock-in and track time using the QuickBooks WorkforceTime mobile app. Pre-set up required. QuickBooks Time requests GPS points for users when they are off the clock to determine if users have entered a geofence. The QuickBooks Workforce mobile appTime does not save GPS points on its servers and they remain on the user's device. Admins do not have access to employee location data when workers are off the clock. Additional terms and fees may apply.

Unlimited live customer support: Phone and chat support is included with your paid subscription to QuickBooks Time Premium and Elite. Your subscription must be current. Time and days vary based on subscription. Intuit reserves the right to limit the length of the call. Terms conditions, features, pricing, service and support availability are subject to change without notice.

QuickBooks integration: QuickBooks Time integrates with QuickBooks Online ("QBO"), QuickBooks Online Payroll ("Payroll") and QuickBooks Desktop ("Desktop"). Requires an active QBO, Payroll or Desktop account. Additional terms, conditions and fees may apply.

Track time on any device: QuickBooks Workforce can be used on any device that has an internet connection and a web browser. QuickBooks Workforce is also available in the Apple App Store and Google Play Store.

Time Clock Kiosk: QuickBooks Time punch time clock works on any tablet, desktop, or laptop with an internet connection. Not designed to work on mobile devices.

QuickBooks Time integration: Additional fees may apply. Time tracking included in the QuickBooks Online Payroll Premium and Elite subscription services. Features vary. The QuickBooks WorkforceTime mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Time access is included with your QuickBooks Online Payroll Premium and Elite subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

Streamlined payroll and invoicing: QuickBooks Time directly integrates with several payroll software platforms. Additional fees apply.

Workforce mobile app: The QuickBooks Workforce mobile companion apps work with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Workforce mobile access is included with your QuickBooks Time subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

#Claims

1 Add over 10% more billable time to your invoices with QuickBooks Time: Based on a survey of 595 customers in the U.S. in January 2023. On average, businesses that report an increase in billable time added 10.06%.

2 Reduce payroll costs over 4%: Based on a survey of 595 customers in the U.S. in January 2023. On average, businesses that report gross payroll cost savings save 4.26%.

3 Over 100,000 5-star reviews: Based on number of reviews collected in December 2022 across IOS and Android for time tracking.

Terms, conditions, pricing, special features, and service and support options subject to change without notice.