Simplify payday and set payroll to run automatically on QuickBooks.

Green Circle Icon with Stylized White Letters
QuickBooksHelpIntuit

How to set up an invoice approval workflow

by Intuit • Image Alt Text 21
Image Alt Text Updated 8/5/2026 02:42

Invoice approval workflows in QuickBooks Online Advanced let your team create invoices that your leads can then easily approve before sending them off. To set up invoice approval workflows select “Workflows,” then “Templates” and “Invoice Approval.” When you create a workflow, you set the conditions that trigger it to start.

Sign in now for personalized help

See articles customized for your product and join our large community of QuickBooks users.

Sign In / Sign Up