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Add and view photos on timesheets in QuickBooks Time
by Intuit• Updated 8 months ago
Team members can attach photos to their timesheets in QuickBooks Workforce to help track a project’s progress, document inventory, compare before-and-after shots, and more!
Note: Photos can only be attached using the Workforce app. Any team member with the “Mobile time entry” permission will be able to attach photos to their timesheets.
Add a photo to a timesheet
- Open QuickBooks Workforce.
- Go to Track Time, and select Clock In.
- Select the timesheet that was just created, then select Attach a photo.
- Select a photo from your library, or select to take a photo, then Save.
- (Optional)To add a caption to the photo, select the photo you added.
- Select Edit , then add your caption.
Notes:
- Multiple photos can be added to a timesheet
- Admins, group managers, or users with “Manage My Timesheets” permissions can add photos to past timesheets when editing a timesheet.
View photos
On a computer, in Time Entries > Timesheets:
- In QuickBooks Time, go to Time Entries > Timesheets > Select a timesheet.
- In the Attachments column, select 1 photo(s) (the number varies depending on the number of photos attached. Multiple photos display as a slideshow.)
Note: If you do not see the Attachments column, select the Gear Icon () and ensure the “Attachments” column is enabled.
- (optional) To download the photo to your computer, select the down-arrow ().
- To delete a photo, select the trashcan icon (). (If the photo is attached to another timesheet, it will remain on that timesheet.)
On a computer, in the Payroll Report:
- In QuickBooks Time, go to Report > Payroll Report (run as usual).
- Under the Attachments column, select the photos link to view added photos.
On a computer, in the Approvals Report:
- In QuickBooks Time, go to Report > Approvals Report (run as usual).
- Select View Details under a team member's total hours.
- Under the Attachments column, select the photos link to view added photos.
In the Workforce app:
- Select Track Time, then Timesheets.
- Select All Timesheets in the filter, and select a timesheet.
- Timesheets with attachments are indicated by a paperclip icon.
- View active, on-the-clock timesheet attachments in Time Clock.
- Select an image under Attachments to view it. Each attachment must be selected individually to view.
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