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Manage shifts in QuickBooks Workforce

by Intuit • Image Alt Text 2 •
Image Alt Text Updated 5/26/2026 05:25

Learn how to add, edit, and delete shifts in QuickBooks Workforce. 

You can also add, edit, and delete shifts through the web dashboard.

Add a shift

Note: You need to have the correct permissions before you can add a shift in the Workforce app.

  • Sign in to QuickBooks Workforce.

  • Select Schedule, then select Add +.

  • Enter these items in the shift editor window. All are optional except the date, and start and end times:

    • Title

    • All-day

    • Date

    • Start and End Times

    • Job or Customer

    • Team Members

    • Location

      • Will auto-fill with suggested locations from Google maps.

    • Color

    • Add note

    • More fields (custom fields)

  • Do one of the following:

    • Save Draft: Saves the shift without publishing it to the assigned team members' calendars. Will display in white in the calendar. 

    • Publish: Assigns the shift to team member and manager calendars. Published shifts display in their selected color.

Edit a shift

  • Select Schedule, then Full Schedule, and select the shift.

  • Select Edit Image of the edit icon..

  • Make the changes, and select Publish.

Delete a shift

  • Select Schedule, then Full Schedule, and select the shift.

  • Select More optionsMore_QBTime_US_Ext_052223.png, then Delete. Select Delete again to confirm. 

QuickBooks Time PremiumQuickBooks Time EliteQuickBooks Workforce

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