If you need to track employee hours, vacation days, overtime, and even lunch breaks, these timesheet templates are a great solution. Whether you prefer pen and paper or tracking your hours on a spreadsheet, choose between our daily, weekly, monthly, and even industry-specific templates to keep track of everything.
Free Timesheet Templates 2024 - Excel, PDF, Google Sheets & Word
Daily timesheet templates
If you need employees to track their time every day, the daily timesheet is ideal for hourly time tracking, including full-time, part-time, and shift workers who track time at one or more job sites and submit time at the end of the day. It also includes spaces for overtime, vacation, lunch, and sick days.
Download a template to have employees track their time each day, and keep them in the payroll records.
Weekly timesheet templates
If you’re calculating employee hours every week, the weekly timesheet template is ideal for hourly and salaried employees who need to submit employee timesheets weekly. The weekly timesheet has a line for every day of the week—ideal for workers who track time for one shift per day.
Download this free template for employees to fill out each week. Ensure they track time correctly for your payroll records.
Monthly timesheet templates
If you’re tracking the total hours each employee works each month, the monthly timesheet templates help hourly and salaried employees submit timesheets for payroll monthly. The monthly timesheet has space for 31 time entries, which is ideal for workers who track time for one shift per day. It also has a space for overtime hours, vacation time, lunch breaks, and more.
Download this free template for employees to fill out each month for your time tracking and payroll records.
How to use the timesheet templates
Step 1: Download the timesheet template in the format of your choice. If using the Google Sheets template, please make a copy instead of requesting access.
Step 2: Fill in your employee’s name, their manager’s name, your company’s name, the date, your employee’s standard pay rate, and your employee’s overtime pay rate.
Step 3: Employees can fill in the date, job/shift, their times in and out (including breaks), and any remaining hours (overtime, sick, holiday, and vacation).
Step 4: Employees should sign the top of the form before handing in the timesheet. Managers can then calculate the employee’s total time for payroll.
Please note: These templates calculate an employee’s basic pay and do not include taxes, workman’s comp, or other paycheck deductions.
Industry-specific timesheet templates
Depending on your business’s industry, you could opt to use an industry-specific template that will include extra information you may need.
Construction timesheet templates
Download this PDF template to track time for construction workers. This weekly timesheet includes space for the worker’s name and ID number (if applicable), the worker’s trade classification, and the manager’s name.
The template also includes space for the company name, location or project, job or activity, and the worker’s pay rate and hours worked. This template does not calculate the worker’s deductions, withholdings, or net wages paid.
Volunteer timesheet templates
Use this template to track time for volunteers, including hours and overtime. This weekly timesheet includes space for the volunteer’s name, their supervisor’s name, the organization’s name, and the event or program they’re working for.
Hospitality timesheet templates
This template does not include calculations for the worker’s deductions, withholdings, or net wages paid.
Pros and cons of using timesheet templates
There are also several advantages and disadvantages to using timesheet templates to track employee time. Find out if this method works for your business by considering the following pros and cons:
Timesheet compliance
Before using any timesheet, ensure you and your employees are adhering to any government compliance guidelines. To avoid any trouble—not to mention inaccurate payroll—consider these important questions.
1. Are you paying for unauthorized overtime? If not, you could be noncompliant. If your employees are entitled to overtime pay, you have to pay it, whether you authorized the overtime or not. Failing to pay unauthorized overtime is a Fair Labor Standards Act (FLSA) violation. So even if you have a strict no-overtime policy in place at your company.
Read more about overtime pay laws
2. Are your employees tracking employee breaks? The Fair Labor Standards Act (FLSA) does not require employers to provide meal or rest breaks to employees. Twenty-one out of 50 states mandate meal breaks for employees, nine of which mandate both meal and rest breaks. But only 1 in 5 employees steps away from their desk for a midday meal. If your employees are still working during their lunch breaks, it means you could be violating FLSA regulations and not tracking breaks.
Read more about employee rest and lunch break laws
3. Are your employees misclassified? If you misclassify nonexempt employees, you’re in violation of the Fair Labor Standards Act (FLSA). So what’s the difference between nonexempt and exempt employees? Typically, nonexempt employees are hourly employees, and they’re eligible for overtime pay. If you misclassify your employees and fail to pay overtime, you may owe back pay and penalties.
How to automate time tracking
Using timesheet templates can help you keep track of employee hours to ensure they are paid correctly and help you optimize productivity. However, it’s a time-consuming—and manual—process that can lead to errors and even missing data.
Instead, you can automate this process with time tracking software, like QuickBooks Time, which allows employees to track hours in real-time—and on mobile— and connect it to your payroll and invoicing software. What’s more, you can also create customizable reports so you can ditch the manual work altogether.
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