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What to do if you can't download transactions in QuickBooks Online

SOLVEDby QuickBooks1501Updated 1 week ago

Learn what to do if you don't see recently downloaded bank transactions.

When you connect your online bank and credit card accounts, QuickBooks automatically downloads new transactions. If you’re not getting the latest transactions, or updates seem stuck, there's a few things you can do.

Step 1: Start a manual download

For most banks, QuickBooks downloads transactions every night around 10 PM PT, but this may vary. To get the latest available transactions, do a manual download:

  1. Go to Transactions, then Bank transactions (Take me there).
  2. Select Update.

This updates all your connected bank and credit card accounts. The number of transactions in each account tile will increase if QuickBooks downloads new transactions.

Tip: If you see a message about additional authentication, follow the on-screen steps to continue the update.

Note: You will not be able to download bank transactions past 90 days. If you would like transactions older than 90 days, you will need to manually upload transactions into QuickBooks Online.

Step 2: Check your bank or credit card's website

If downloads seem slow or stuck, the issue may be on the bank’s end. Sign in to your bank’s website to check.

  1. Go to your bank or credit card's website.
    Note: If you're not sure what URL to use, find it by going to Bank transactions (Take me there), then select Link account. Search for your bank, select it, and copy the listed URL.
  2. Sign in to your bank or credit card's website.

If you can sign in, it's a good sign that there isn't a major issue. Next, on your bank's website:

  1. Check your account for messages, notifications, or alerts.
  2. Look for any display issues as you navigate the website. These can block QuickBooks from downloading new transactions.
  3. Check your bank’s website for any announcements about new security requirements.

If everything looks good, go back to QuickBooks:

  1. Go to Transactions, then Bank transactions (Take me there).
  2. Select Update.

Step 3: Update your bank info in QuickBooks

Did you recently update anything on your bank’s website, like your account number, username, or password? If so, update that info in QuickBooks as well:

  1. Go to Transactions, then Bank transactions (Take me there).
  2. Select the tile for the bank account. Then select Edit ✎.
  3. Select Edit sign-in info.
  4. Update your info as needed.
  5. Start another manual download.

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