How to set up books close templates in Intuit Accountant Suite

[0:00] Books Close is a feature in Intuit Accountant Suite that helps you track and complete your monthly close process for clients in one place. In this video, you'll see how to set up and customize Books Close templates, then apply a template when onboarding a client. From the Books Close overview page, select Books Close settings. By default, primary and company admins have access to these settings.

[0:29] Admins can grant access to additional roles in role-based access control. In Books Close settings, you'll see your template library. The Standard template includes a prebuilt close workflow you can use as a starting point. To review it, from the Action menu, select View. The Standard template includes tasks required to complete a month-end close.

[0:59] Review the tasks in each section to understand the default workflow. Select Close to return to your template library. To create your own template, select make a copy. Enter a name for your template and select the close due date. Now, customize the workflow to fit your firm's close process. Add tasks in the pre-close or additional items sections.

[1:30] Select Add task, enter the details, choose the close assignee role responsible for completing it, then save it. If needed, update Close assignee roles in the Preferences tab in Books Close settings. You can also edit or delete existing tasks at any time. Tasks assigned to a role in the template automatically transfer to that role during client onboarding.

[1:57] The Account Reconciliation section does not display tasks within the template. These tasks are created automatically when you start a close for a client and are assigned to the designated assignee role, such as the preparer. Once your workflow is complete, you can either select Save or Save and set as default.

[2:20] Select Save and set as default to apply this template automatically when onboarding new clients. You can view or edit templates at any time. To further customize a template, select Make a copy. To use a template, return to the Books Close overview page and select Onboard Close client. Choose the client you want to onboard. Select the close template.

[2:48] If you set a default template, it is selected automatically. You can choose a different template if needed. Select the time period for the close. Next, assign users to each close assignee role. When you assign a user to a role, they automatically inherit all tasks assigned to that role in the template.

[3:07] All customizations you've made to the Books Close template apply to this client's file review and automatically carry forward to their future closes. You can select Save, or Save and start close. With Books Close templates, you can standardize your firm's close process and reduce manual setup during client onboarding.