Clock in, switch jobs or customers, and clock out via text in QuickBooks Time

Note: This feature is no longer available to add to new accounts.

Note: The fee for this feature is $1.50 per user, per month.

Before clocking in for the first time:

1. Make sure your administrator has added your mobile number to your QuickBooks Time profile.
2. Obtain your username and team or company QuickBooks Time URL from your administrator.
3. Enter your company’s assigned 10-digit phone number.

Notes:

• The options below that include @ are only available if your administrator has granted you the Manage My Timesheets permission. @ indicates a set time and must be at the end of the message.
• The shortcodes mentioned below are created by your team or company administrator.
• If your team or company uses custom fields (such as for fuel expenses or mileage), the commands below are the same, however after entering the job or customer shortcode, you must include either a line break (return) or a period padded by a space on both sides. (For example, t in cm . lassocriminals . billable @ 0800)

To clock yourself in

1. Dial your company’s assigned 10-digit phone number.
2. Clock in by doing one of the following:
   • To text in: t in.
   • To text in with a job or customer: t in shortcode. (For example, t in cm)
   • To text in with a custom field: t in shortcode, add a space, add a period (.), add a space, advancedtrackingfield. (For example, t in cm . crime fighting)
   • To text in at a certain time: t in @ time. (For example, t in @ 0800)

To switch job or customer

1. Enter your company’s assigned 10-digit phone number.
2. Switch by doing one of the following:
   • To switch job or customer: t switch newshortcode (For example, t switch cc)
   • To switch with a custom field: t switch newshortcode, add a space, add a period (.), add a space, advancedtrackingfield. (For example, t in . cc . capedcrusading)
   • To switch at a certain time: t switch newshortcode @ time (For example, t switch cc @ 1200)

To clock yourself out

1. Enter your company’s assigned 10-digit phone number.
2. Clock out by doing one of the following:
   • Text t out.
   • Text t out, add a space, and enter the job or customer shortcode. (For example, t out cm)
   • Text t out, add a space @ add a space, and enter a time. (For example, t out @ 1700)
   • Text t out, add a space, enter the job or customer shortcode, add a space @ add a space, and enter a time. (For example, t out cm @ 1700)

To add notes, enter t notes, add a space, and enter the notes. To check your status, text t status.