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Intuit
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QuickBooks Workforce: Access your paychecks and W-2’s online

Learn how to access your paychecks, W-2’s, and other info from your employer using QuickBooks Workforce.

QuickBooks Workforce makes it easy and secure for you to view and manage your paychecks, W-2’s, and other employee info. If your employer just sent you an email invite to Workforce, we’ll help you get started.

Accept Workforce invite from your employer

Your invite is valid for up to 30 days from when it was sent by your employer.

  1. Look for an email from Intuit Services (QBOPayrollNoReply@intuit.com) with a subject "Finish setting up with (insert business name here)."Note: Don’t see the invite? Check your spam folder. Or let your employer know about it. It’s possible they used an incorrect email.
  2. Open the email, then select the Get access for paychecks link to accept the invite. Remember that you can only use this link once.
  3. Create an Intuit account, or sign in with your existing one.Note: An Intuit account lets you access multiple Intuit services using a single login. If you have a Mint or Turbotax account, you can use the same login for your QuickBooks Workforce.
If you already have an existing Workforce account

Don’t worry. You can accept multiple invites so you can access pay stubs, and W-2’s from multiple employers. Just make sure to provide them the same email address you use for your existing Workforce account.

Sign in to QuickBooks Workforce

  1. Open a browser on your computer or mobile device. QuickBooks Workforce runs smoothly on latest versions of Chrome, Firefox, and Safari (for Mac).
  2. Go to workforce.intuit.com and sign in.Note: If you forgot your password or user ID, select the I forgot my user ID or password link and follow the onscreen instructions.

Have multiple employers? To see your list of companies, go to the small arrow ▼ icon next to the name of the company you have open. Then, select a company to switch to.

We’re working to bring over all employees from PayCheckRecords.com and ViewMyPaycheck.

If you don’t see a refreshed interface after you sign in, don’t worry. Workforce should be available for you soon, and we hope you’ll enjoy its new features that go beyond just pay stub access.

We use multi-factor authentication to keep each sign-in secure. Learn more about how we protect your account.

View, download, or print your paychecks

  1. Go to Paychecks.
  2. View, download, or print your latest paycheck or past paychecks.

Quickly check info about your latest paycheck, including net pay, total hours worked, and pay date.

To see your paycheck’s breakdown or to download a PDF version you can save and print, select View detail.

This is the latest paycheque on the Paycheque screen of Workforce.

From the “Past paychecks” list, select the paycheck you want to view or download as PDF.

If you need a printed copy, just print the PDF version of your paycheck.

List of past paycheques on the Paycheques screen of Workforce.

View available time off, year-to-date earnings and deductions, and tax info

Your "Paychecks" screen instantly gives you more info that matters to you.

Quickly check your vacation, sick, and other hours.

How an employee can view their vacation, sick, and other hours

Know your year-to-date gross and net earnings, withholding, and deductions at a glance.

How an employee can view their year to date earnings and deductions

You can also check your tax and other personal info.

How an employee can view their tax and personal info

View, download, or print your W-2’s

You can view your W-2 copies B, C, and 2 from the W-2 screen. For added security, you might have to verify your phone number or some of your personal info first.

  1. Go to W-2 menu.
  2. Select the W-2 copy that you want to view or download (and then print).

You'll see your W-2's as soon as your employer makes it available. If you don’t see your W-2’s, let your employer know.

Note that W-2’s for the prior calendar year only become available to employers on January 1st. Things like time of the year and status of the form filing might mean that your W-2’s aren’t available just yet.

Turn on notifications for new paychecks

Make sure to get an email reminder every time your new paycheck is available.

  1. Go to Settings ⚙.
  2. Under Settings, select Email Notification.
  3. Select Send me an email when new pay stubs are available.

Update your email address or password

If you need to change your email or password for your account, here’s how.

  1. Go to Settings ⚙.
  2. Select Account settings.
  3. Edit your login and personal info under Sign & Security and Personal Info.

Get extra help

If you have more questions, chat with us so we can help. We are available from Monday through Friday, 6:00 AM to 6:00 PM PT.

Let us know what you think

We’re always looking for ways to improve QuickBooks Workforce. Let us know what you think in the QuickBooks Workforce forum!

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