Kansas paycheck calculator for hourly and salary pay 2025

Calculating paycheck in Kansas

Here’s a step-by-step guide to walk you through the paycheck calculator:

1. Fill in the employee’s details.

This includes just two items: your employee’s name and the state where they live. These details will help the tool calculate some of the employee’s local taxes.

2. Add the employee’s pay information.

You should see fields that say pay type, pay rate, hours worked, pay date, and pay period. Start with “pay type” and select hourly or salary from the dropdown menu. 

If the employee is hourly, input their hourly wage under “pay rate” and fill in the number of hours they worked that pay period. If the employee worked more than 40 hours and accrued overtime, record 40 here and save the rest for “additional pay.”

If the employee is salaried, both the “pay rate” and “hours worked” fields will disappear. Instead, you’ll need to know how much the employee makes each pay period. You’ll put that into the field labeled “amount.” 

Then select the pay date and the employee’s pay frequency—for example, if you pay them weekly or every two weeks. 

3. Input any additional pay the employee receives.

If the employee is salaried, you will only see two fields: bonus and commission. Fill in those amounts, if applicable.

If the employee is hourly, you should see four fields: overtime worked, bonus, commission, and salary. This is your opportunity to add in any additional pay they should receive this pay period. If the employee earned overtime, input the number of overtime hours they worked. The tool calculates overtime pay using time and a half.

4. Fill in the employee’s federal tax information.

This includes the employee’s filing status, number of allowances, and additional withholdings. You should be able to glean this information from the employee’s W-4 form. If you don’t yet have the employee’s W-4, the payroll calculator can fill in tax rates to help you create a semi-accurate paycheck estimate.

5. Fill in the employee’s state tax information.

Again, this includes the employee’s filing status, number of allowances, and additional withholdings. This information can be taken from the employee’s state W-4 form. 

6. Calculate the employee’s paycheck.

To see an estimate of the employee’s earnings for the pay period, select “calculate check.”

Kansas income tax rate

Kansas currently has a graduated state income tax system based on income level. The legislature recently passed laws lowering the number of brackets to two and reducing the top rate to 5.58% for tax year 2024.

Kansas jurisdictions don’t collect additional local income taxes on wages, although many collect taxes on earnings derived from interest and dividends. 

Kansas tax withholdings

An employer must withhold Kansas tax if an employee is a resident of Kansas performing services inside or outside of the state. Employers must also withhold Kansas tax for nonresidents performing work within the state.

In general, whenever federal wage withholding is required for Kansas wages, state wage withholding is required as well. Wages that are exempt from federal wage withholding are generally also exempt from Kansas wage withholding. Likewise, when an employee claims exemption from federal withholding, the employee is also exempt from Kansas withholding. 

State and federal law provides exemptions from Kansas wage withholding for nonresident interstate carrier employees.

In Kansas, employers pay the entire cost of state unemployment insurance (SUI) tax, which provides benefits to qualified unemployed or underemployed workers during periods of unemployment through no fault of their own. There is no employee withholding for this program. The SUI tax rate for experienced employers ranges from 0.16% to 6%. For new employers, the rate is 2.7%, but for new construction businesses, it’s set at 6%.

For specific information on how and where to register your business to submit state withholding and unemployment taxes in Kansas, consult our payroll tax map.

In addition to Kansas state income taxes, employers also have to consider federal tax withholdings. Money taken out for federal taxes goes toward federal income taxes, Social Security, and Medicare. An employee’s tax bracket depends on their gross income, excluding pre-tax deductions.

Employers are also responsible for making FUTA (Federal Unemployment Tax Act) payments. This is a federal unemployment tax and is separate from Kansas’s state unemployment tax. It’s based on the wages you pay to employees but is NOT deducted from their wages. It must be paid by the business itself.

Opportunities for deductions on Kansas paychecks

Aside from standard federal deductions, there are other common payroll deductions that you may need to apply if you offer benefits. Since employers subtract this income before taxes, these deductions can move employees to a lower tax bracket. 

Some common pre-tax deductions include: 

• Health insurance 
• Dental and vision benefits 
• Health savings account (HSA) 
• Wellness benefits
• Disability insurance 
• Life insurance 
• 401(k) contributions 
• Court-ordered garnishments, including child support, alimony, back taxes, and overdue loans 
• Commuter benefits

Note: Our paycheck calculator only accounts for federal and state deductions. Pre-tax deductions do not factor into our paycheck estimates. If you have questions about these deductions, talk to an accountant or payroll specialist.

Frequently asked questions

What are payroll taxes?

Payroll taxes are taxes levied on employers and employees to fund a variety of state and federal programs, including Social Security, Medicare, unemployment benefits, education, defense, construction, and maintenance of infrastructure such as roads, parks, and first responder services. Employers must deduct employee contributions from their paychecks and send tax funds to the proper authorities.

How do I calculate taxes from my paycheck in Kansas? 

Follow the steps in Calculating paycheck in Kansas to make sure your calculation reflects all the relevant factors, including any allowable personal or standard deduction and the current Kansas tax rate schedules, which are both subject to change from year to year. (Also, if you have a new pay rate, you can use this tool as a take-home pay calculator to estimate how much money you’ll actually be depositing each pay period.)

How can QuickBooks make Kansas payroll easier?

QuickBooks has multiple features to make Kansas payroll easier:

• Automation reduces tedious manual entries and frees up your time.
• QuickBooks calculates, files, and pays your payroll taxes for you—100% accurate tax calculations guaranteed.
• With tax penalty protection, you’re covered up to $25,000 if you receive a penalty for any reason.
• Your team can get paid fast with same-day direct deposit while you hold onto your cash longer.
• Time tracking can improve timesheet accuracy and streamline approvals.
• Seamless integration of processes can save you hours every week.
• With the Quickbooks Workforce app, your team can track their own hours and view their pay info and W-2s.

Flexible payroll plans for your business

QuickBooks offers flexible payroll plans tailored to your business needs. Whether you want to streamline payday, accurately track time, manage HR tasks, or provide benefits to your team, there's a payroll solution for your Kansas business. 

Existing QuickBooks users can easily add payroll functionalities and leverage the QuickBooks Workforce app for enhanced employee management. Plus, with seamless time tracking and invoicing features, QuickBooks empowers you to stay organized and efficient. Explore QuickBooks payroll today.