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Intuit
41 helpful votes

Enter a single time activity timesheet

Learn how to enter a single timesheet in your QuickBooks Online.

This is useful for your business for entering or editing a single day or event at a time. If you need to enter a weekly timesheet, get more help here.

Note: Timesheets only allow a single hourly rate. If you need to enter multiple hourly rates, you can sign up for a QBO Payroll subscription.

What you should do?

  1. Go to the Create   icon, then Single time activity.
  2. Enter the date the activity occurred in the Date field. Note: The current date is automatically entered on the date field, but you can change it if necessary.
  3. From the drop-down, choose the name of the employee or vendor.
  4. For each type of activity, enter an activity line:
    1. Choose a customer from the drop-down if you want to bill the activity to the customer or track expenses for the customer.
    2. Complete the following optional fields. Note: If you don't see the fields, they are turned off. You can turn them on by going to your  Account and settings.
      • Service: If you use the services to enter time, choose a service that represents the activity.
      • Class
      • Location
    3. Enter a description of the activity. Note: if the activity is billed to a customer, the description appears on their invoice, depending on your company settings. Text for the description appears automatically if you select an item from the optional Service field.
    4. Tap the Billable checkbox if you want to bill the activity to the customer. Enter a rate per hour. Select Taxable if applicable.  Note: Turn on this option, Go to the Gear icon, then tap the Make time activities billable checkbox.
  5. Enter the number of hours and minutes worked in the Time field. Note: Tap the Enter start and end times checkbox to enter the work started, ended and the amount of time taken for Break.
  6. Select Save.

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