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Intuit
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Deadlines and important quarter and year end dates for Assisted Payroll customers

Quarter End

Any paycheck dated within a calendar quarter (regardless of the pay-period ending date) are included in the quarter's wage information. The quarters are as follows:

  • Quarter 1 (Q1): January 1 - March 31
  • Quarter 2 (Q2): April 1 - June 30
  • Quarter 3 (Q3): July 1 - September 30
  • Quarter 4 (Q4): October 1 - December 31

Quarter 1, 2, 3 & 4 - 2020 Processing and Debit Dates

March 27, 2020 /June 26, 2020 /September 28, 2020 /December 29, 2020

  • Last day to submit payroll, without extra fees. Paychecks or adjustments to employee payroll information submitted after 5:00 p.m. Pacific time, are subject to a back-dating fee of $100.00 and can result in late tax deposits, tax penalties, amended tax returns (additional fees will apply).

March 31, 2020 /June 30, 2020 /September 30, 2020 /December 31, 2020

  • Last business banking day of the Quarter. You can submit payroll dated in the Quarter up until 5:00 p.m. Pacific time, and still have it on your quarterly payroll and tax filings. However, this will likely cause you to incur a backdating fee of $100 and can result in late tax deposits, tax penalties, amended tax returns (additional fees apply). To avoid this, send by 5:00 p.m. Pacific time two (2) business days before the last business bank day of the quarter

May 5 /August 5 /November 5 /February 5

  • Copies of the quarter state and federal payroll tax forms Assisted Payroll files for you will be available in the Payroll Tax Center. For a listing of the forms Assisted Payroll files for you see the Assisted Quick Tax Guide.

Year End 2019

Regardless of the pay-period ending date, any paycheck dated in 2019 must be included in your 2019 wage information. Similarly, checks dated in 2020 are included in your 2020 wage information. See below for key dates to be aware of during Year End.

Processing and Debit Dates

  • December 27, 2019 - Direct Deposit paychecks dated December 31, 2019, must be submitted by 5:00 p.m. Pacific time, December 27, 2019 to have direct deposits posted to employee accounts in 2019. Any paychecks sent after 5:00 p.m. Pacific time, December 27, 2019 will not have direct deposits posted to employee accounts until 2019.  (Direct Deposit paychecks dated for December 31, 2019, sent after 5:00 p.m. Pacific time, December 27, 2019, will not post until January 2020.)
  • December 27, 2019 - Last day to submit payroll, 5:00 p.m. Pacific time, without extra fees. Paychecks or adjustments to employee payroll information submitted after 5:00 p.m. Pacific time, December 27, 2019, are subject to a back-dating fee of $100.00 and can result in late tax deposits, tax penalties, amended tax returns (additional fees will apply), and W-2 form corrections (additional fees will apply).
  • December 27, 2019 - Employers with payrolls dated for December 31, 2019 that create $100,000.00, or greater, in federal tax liabilities must submit these payrolls by 5:00 p.m. Pacific time, December 27, 2019 to ensure that the tax payments are made on a timely basis on January 2, 2020. $100K federal tax liability payrolls submitted after 5:00 p.m. Pacific Time on December 27, 2019 can cause 10 percent penalties and interest to be levied.
  • December 31, 2019 - Last business banking day of the year.  Payroll data dated for 2019 must be received by 5:00 p.m. Pacific time, December 31, 2019 to be included on 2019 payroll and tax filings. Paychecks or adjustments to employee payroll information submitted after 5:00 p.m. Pacific time, December 27, 2019, are subject to a back-dating fee of $100.00 and can result in late tax deposits, tax penalties, amended tax returns (additional fees will apply), and W-2 form corrections (additional fees will apply).

W-2 Dates

  • January 3 - Production of W-2 forms begins after payroll offload.
  • January 10 - W-2s will be available in Payroll Tax Center.
  • January 10 - W-2 Processing Fees job runs, emails are sent.
  • January 20 - Employee W-2 mailing begins.
  • January 31 - Employee W-2 mailing will be complete.

See When are copies of my filed payroll tax forms available? to see when copies of the tax forms appear in the Payroll Tax Center.

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