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E-file or submit state unemployment filings

Learn how to e-file your State Unemployment Filings from QuickBooks Desktop.

Depending on your state, you may have different options to file your state unemployment forms:

  • E-file directly from QuickBooks Desktop
  • Create a state unemployment file in QuickBooks Desktop and manually upload it to the state (or send by electronic media when applicable)
  • Create and print paper copies of your unemployment forms from QuickBooks Desktop and send to the state.

We explain how to create and submit a state unemployment file to your state agency.

Do you know your state requirements?

If you're not sure what the requirements are for your state and the availability in QuickBooks Desktop, see Quick List of E-File & E-Pay Availability in QuickBooks.

Some states require that payment and forms are filed together, other states want them filed separately. Take a look at the following articles to see whether you need to file forms with payments or separately:

If your state doesn't appear in either list, visit our Payroll Tax Compliance website and select your state to view form filing requirements.

Note:  Pennsylvania has updated their format from a CSV to an ICESA formatted file. This change requires additional information to be entered. Please follow the additional steps in the process to complete your file.

Access the E-File feature

If you can directly e-file from QuickBooks Desktop, access the e-file feature:

  1. Select Employees, and select Payroll Tax Forms and W-2s.
  2. Select Process Payroll Forms.

Create a file to submit to your state for quarterly filing

If you cannot e-file your state quarterly filing forms, you can create a file in QuickBooks Desktop Payroll Enhanced, and then manually upload the file you created to the state.

To create a file in QuickBooks Desktop to submit to your state:

  1. From the Employees menu, select Payroll Tax Forms and W-2s, and select Create State SUI E-file.
  2. In the Welcome window, select Continue.
  3. In the QuickBooks Payroll State SUI File window, select Continue.
  4. Select your state from the Select State drop-down list.
  5. Select Get QuickBooks Data.
  6. In the QuickBooks Payroll State SUI E-file - Updated window, select OK.
  7. Correct any errors or add missing information into the file.
  8. On the Add-Ins tab, locate the QuickBooks Payroll State SUI E-file drop-down arrow, and select Start Interview.
  9. Select the I understand that I must review my data and answer the following questions option and select Next.
  10. Note the file name and location. This is the file you send to the state.
    It is critical that you accurately note the file name and location for this file.
  11. Select Next.
  12. Answer the questions and verify any auto-populated information.
  13. Select Next until you reach the End of Interview window, and select Create State File.
  14. In the State File Created prompt, select OK.
  15. In the Save Workbook window, select Yes to save the Excel workbook for your records.
    This file is saved for your records. It is not the file you submit to the state.

Submit the file you created to your state

The following sections provide state-specific information about the filings that are supported using the file creation method and links to the state websites.  State requirements for creating and submitting a file vary from state to state.

To file your report, go to the Indiana Employer Self Service website.

In order to ensure that all the information that the e-file tool needs are entered in QuickBooks Desktop, please make sure that all your employees are marked correctly for the following fields:

  1. Make sure your employees have a Standard Occupational Code. This is entered in Payroll Set Up and you need to have the SOC determined before the filed data can be selected.
    • Important: The Occucoder, the tool used to generate the SOC, will generate a 6 digit code plus 2 decimal points. Make sure to only enter the 6-digit code before the decimal point in QuickBooks Desktop.
  2. Under Employment Details in the Employment Info tab, make sure the fields FULL/PART-TIME and SEASONAL are populated. If your employee is seasonal, during the interview steps in the tool, there will be a blank field for the two digit code (agency information and contact information is listed to help for seasonal code assignment that the agency provides as the seasonal status for your employee).

To file your taxes, go to Louisiana Internet Wage & Tax Reporting Website.

#Effective December 2014 Multi-State Employers Indicator Field filed is "N" for any file created in the RE record. N=No for employees report wages to other states.

To upload your file, go to the Massachusetts QUEST system

Choose the EFW2 File type to submit.

To file your report, go to the Michigan MiWAM.

2015 wage base changes announced in August. The new wage bases may impact your filing and tax amount due. When you file directly on the agency site and your company is assigned the $9500.00 wage base, more taxes may be due.

To file your report, go to the Minnesota Unemployment Employer  self-service website.

When you upload the file, select Minnesota State Fixed Length as the type of file.

Only the first 10 validate records will show. You can see the total number of records submitted after you submit and view the Submission History.

To file your report, go to the Pennsylvania Unemployment Compensation Management (UCMS) site.

For general information on the UC Management System, see UC management.

Warning Not available for First quarter 2018 filings.

The agency updated their website portal for filing and now requires Corporate Officer data that is not available in QuickBooks Desktop's payroll data records.

The agency filing specifications ask whether the employee is a Corporate Officer for Corporate Officers not registered as exempt (exempt Corporate Officers are not reported on the wage lists). The payroll data does not record the Corporate Officer status registered with the state agency, and the file will be rejected if this data is incorrect.

Therefore, please file directly with the state agency. Employers with fewer than 100 employees can file by paper, but the agency prefers you to file on their new website,

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