Get in-depth insights for your business

Get in-depth insights for your business

  • Small business POS system
    Leverage vital business reports
    Manage payment processing, so details from every sale appear in real time.
  • Point of sale systems calculate sales tax
    Keep track of payments, sales tax
    Save time and avoid late penalty payments. Let QuickBooks calculate your sales tax.
  • Point of sale software solutions
    Sync your POS system
    Get reports critical to your business—integrate QuickBooks with your accounting software.

Run your entire business with QuickBooks

What is a point of sale (POS) system?

A POS system is software and hardware that manages and records transactions, processes credit cards—and much more.

What are the benefits of a POS system?

POS systems can take payments with an app or mobile credit card reader, manage sales data, run inventory, get profitability reports, and save valuable time.

Why sync POS and accounting?

Integrate POS and accounting software for real-time sales reports, vital data updates, and automatic expense importing and categorization.

POS systems integrate with QuickBooks

Run your entire business with QuickBooks

What is a point of sale (POS) system?

A POS system is software and hardware that manages and records transactions, processes credit cards—and much more.

What are the benefits of a POS system?

POS systems can take payments with an app or mobile credit card reader, manage sales data, run inventory, get profitability reports, and save valuable time.

Why sync POS and accounting?

Integrate POS and accounting software for real-time sales reports, vital data updates, and automatic expense importing and categorization.

POS systems integrate with QuickBooks
Need point of sale hardware?

Integrate directly with your current point of sale system

Integrate directly with your current point of sale system

Sync with your POS system

QuickBooks Point of Sale integrates with over 50 of the most popular POS systems on the market today. Get crucial data to your business like sales summaries, tender totals, sales tax, cash drawer activity, and so much more—all automatically synced with your accounting software.
QuickBooks POS system integrates with over 50 POS systems

Get connected

Just log into your QuickBooks account, click apps in the left navigation, and you should see your POS system. Then, simply connect it to QuickBooks. If your POS system doesn’t appear, just use one of the many connector apps; they’re there to connect popular POS systems to Quickbooks.
POS systems connected with QuickBooks

Manage your sales data

Always know where your business stands. Connect your POS system with QuickBooks and every dollar you make and spend will be accounted for. Access inventory management and profit reports, gift card sales, profitability reports, sales trends, and data vital to the success or your business.
Connect POS Systems with QuickBooks to manage sales data

Point of sale systems: life blood of your business

By Kat Boogaard March 21, 2019
If you run a retail business, a Point of Sale (POS) system is an essential component to your success.
A POS system is where your customer pays for your products, and you accept and record that payment. Pretty important, right? Even so, 56% of single-store retailers still don’t have a POS system in place.
Acting as the central hub for your business, tracking sales, and managing inventory, a good POS system also keeps track of customers so you can keep up with—and improve—relationships.
“In a well-run business, the POS is more than just the place wherein the money comes in,” Steven Aldrich, general manager of QuickBooks Point of Sale, said in an article for Forbes. “With the right equipment, it becomes your strategic service center, the place that will help you grow your business and keep your customers coming back.”

What is a POS system?

Are you picturing a cash register? You’re not far off. But today’s POS systems are more advanced, giving you a better handle on your transaction and customer management.
“A point of sale system is a combination of software and hardware that allows merchants to take transactions and simplify key day-to-day business operations,” Yamarie Grullon, manager of content strategy at POS provider ShopKeep, said in an article for Software Advice.
POS software manages transaction details—recording product IDs and calculating what the customer owes. Many POS systems complete more advanced tasks, such as deducting sold items from your inventory.
POS software comes in two forms:
  1. On-premise: You purchase the licenses and install the software on a desktop, laptop, tablet, or mobile device.
  2. Cloud-based: You access it via the internet. The advantage? You can access your POS from any internet-enabled device.
And what about hardware? These are the physical components attached to your POS system. Exactly what hardware you need can vary, but here are some common items:
  • Monitor or tablet
  • Credit card reader
  • Cash drawer
  • Receipt printer
Depending on your chosen POS system, you might need other hardware, such as a barcode scanner or handheld terminal.

Do you need a POS system?

Do you deliver goods or services to your customers immediately following a transaction? If so, a POS system is more than likely a tool you need. POS systems are primarily designed for retail and hospitality businesses.
If you’re a marketing consultant, for instance, who invoices clients after completing work, a POS system is probably more than you need.

What should you look for in a POS system?

Ask established business owners about their POS systems. But remember, many systems are tailored to a business’s specific needs. It can be challenging to determine what you need from a POS system.
Here are a few things you should consider:
  1. Does your POS integrate with your essential software?
    If you primarily sell online, a POS that integrates with your website, or with a third-party shopping cart, is key. If you have existing accounting software, make sure your POS can sync well with that program.
  2. Does your POS accept necessary payment methods?
    Revenue is the path to accomplishing—and surpassing—your business goals. Make certain your POS can accommodate the types of payments you normally take. And, also consider what kinds of payments you may take as your business grows.
  3. Is your POS easy to use?
    A POS system exists to make your life easier—but only if you understand how to apply all its features. Sign up for a free trial, watch video tutorials, and read online reviews to get a sense of how intuitive a system is.
  4. Does your POS offer good customer support?
    Regardless of how user-friendly a system is, getting started can still be challenging. Inquire about the level of customer support your prospective system offers and read user reviews to get a sense of what you can expect.
  5. How much does your POS cost?
    Systems can range from a couple hundred dollars to hundreds of thousands of dollars for a completely customized system. Decide on your budget and evaluate your options accordingly. According to Capterra’s The Point of Sale Software Systems User Research Report, 46% of companies spend less than $1,500 per year on their POS system.
  6. Do you need an on-site or cloud-based system?
    Are you transactions made locally in an establishment, or do you take mobile payment online? Take this into consideration when deciding on a POS. And if you’re worried about data protection, remember that security is a high priority for every cloud service provider.
  7. Does your POS have the features you need?
    Do you need a wide variety of reporting options? The option to do an advanced assessment of your inventory? Customer purchase history? E-commerce capabilities? Make a checklist of what you need to determine which system will meet your needs.
  8. Is your POS scalable?
    What you’ll need from your POS system five or 10 years in the future could be quite different from what you need now. Look for a system that will grow with your business. You should be able to painlessly add more features and expand your POS system’s capabilities when needed.

Getting started with your POS system

Are you using a barcode scanner to ring in goods and services or are you entering them manually? Utilize instructions, tutorials, and customer support from your POS provider to adapt a POS to your existing system.

Make it a POSitive experience!

Leveraging a suitable POS system is one of the best things you can do for your business. It’ll remove the headache and hassle from numerous business and accounting functions. Keep this advice in mind, and you’ll identify and implement a system that makes business ownership a lot easier. Good luck!

Why Integrate your POS with Your Accounting Software?

By QuickBooks March 24, 2019
It’s the mid-morning rush. Your internet goes down. It’s the weekend, and an employee calls in panic about a specific transaction. These scenarios happen to small business owners all the time.
What if you could mitigate these circumstances with a mobile solution?
Business is becoming increasingly mobile, and so too must business owners. Retailers, restaurants and bars need up-to-date POS systems to work offline and across multiple devices. Here’s how your business can benefit from accounting and POS integration:

Why integration makes sense

According to a TD Bank survey, 46% of small business owners rank bookkeeping as their least favorite task. And, the National Small Business Association cites that accounting consumers between two and three weeks of full-time work per year.
Take that time back by integrating your POS system with your accounting software. An integrated POS-accounting solution, such as QuickBooks Point of Sale, automatically syncs and updates data. Manual sales summaries, inventory, transactions and bookkeeping are virtually eliminated upon integration.

What integration means for your team

Scale up, evolve, and bring your goods and services to an ever-expanding customer base.
  • Save time
    Your management can save time on training employees by adopting an easy-to-use, all-inclusive POS. An integrated system allows for a preconfigured touchscreen interface, which turns tablets into mobile cash registers and tracks inventory and customer accounts.
  • Move things along
    As we all know, slow lines make customers impatient and hurt business. An POS systems often works offline—saving data to be processed once your system is online again—so you can keep sales up, even when the internet is down.
  • Stay mobile
    Integrated POS systems allow you to use any internet-enabled device to access information anytime, anywhere. Integrate your system with a tablet, allowing your staff to accept customer payments from the counter, the store floor, or the restaurant table.

Integrate. Then assimilate.

Once you’ve integrated your POS system with your accounting software, it’s time to use the data to your advantage.
For instance, based on the purchase data recorded by your POS, you could adjust prices during a slower day of the week or establish a recurring sale during that period.
Also, for example, if your accounting data shows you’re losing money on shipping costs, use POS figures to decipher which items require less stock so you can consolidate shipping processes.By integrating your POS and accounting software, you can determine how efforts and initiatives—such as staying open an extra hour or raising prices—affect your profit and loss statements. Gain access to the information you need to keep a pulse on your numbers and drive sales.
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