Virginia paycheck calculator for hourly and salary pay 2025

Calculating paycheck in Virginia

Here’s a step-by-step guide to walk you through the paycheck calculator:

1. Fill in the employee’s details.

This includes just two items: their name and the state where they live. This will help the tool calculate some of the employee’s local taxes.

2. Add the employee’s pay information.

You should see fields that say pay type, pay rate, hours worked, pay date, and pay period. Start with “pay type” and select hourly or salary from the dropdown menu. 

If the employee is hourly, input their hourly wage under “pay rate” and fill in the number of hours they worked that pay period. If the employee worked more than 40 hours and thus accrued overtime, record 40 here and save the rest for “additional pay.”

If the employee is salaried, both the “pay rate” and “hours worked” fields will disappear. Instead, you’ll need to know how much the employee makes each pay period. You’ll put that into the field labeled “amount.” 

Then, select the pay date and the employee’s pay frequency—for example, if you pay them weekly or every two weeks. 

3. Input any additional pay the employee receives.

If the employee is salaried, you will only see two fields: bonus and commission. Fill in those amounts, if applicable.

If the employee is hourly, you should see four fields: overtime worked, bonus, commission, and salary. This is your opportunity to add any additional pay they should receive this pay period. If the employee earned overtime, input the number of overtime hours they worked. The tool calculates overtime pay using time and a half.

4. Fill in the employee’s federal tax information.

This includes the employee’s filing status, number of allowances, and additional withholdings. This is information you should be able to glean from the employee’s W-4 form. If you don’t yet have the employee’s W-4, the payroll calculator can fill in tax rates to help you create a semi-accurate paycheck estimate.

5. Fill in the employee’s state tax information.

Again, this includes the employee’s filing status, number of allowances, and additional withholdings. This information can be taken from the employee’s state Form W-4. 

6. Calculate the employee’s paycheck.

To see an estimate of the employee’s earnings for the pay period, select “calculate check.”

Virginia income tax rate

Like most states, Virginia has a graduated income tax rate, which means that the rate of taxation increases with income level. 

For 2024, Virginia state income tax rates range from 2.0% to 5.75%. The highest rate applies to individual income above the relatively low level of $17,000.

No additional local income taxes are levied in Virginia by cities or counties.

Virginia tax withholdings

An employer is generally subject to Virginia withholding requirements if the employer does business in Virginia, is headquartered in Virginia, is a domesticated foreign corporation located in Virginia, or pays wages or salaries to employees for services performed within Virginia.

Any employer who isn’t subject to these requirements may still withhold Virginia income tax as a courtesy to employees who are residents of Virginia and will be liable for Virginia state income taxes.

In general, whenever federal wage withholding is required for Virginia wages, Virginia wage withholding is required as well. Wages that are exempt from federal wage withholding are generally also exempt from Virginia wage withholding. 

In addition, the following payments are exempt from Virginia withholding:

• Payments made for acting in or serving as a crew member for movies, television series, commercials, or promotional films that are filmed totally or partially in Virginia by an employer that conducts business in Virginia for less than 90 days and that edits, processes, and markets the completed project outside Virginia
•  Payments made to nonresident employees of rail carriers, motor carriers, and water carriers
•  Payments made to resident and nonresident merchant seamen

Virginia has reciprocity agreements with other states for individuals who earn income in states other than their states of residence. The agreements allow employees who reside in these states and meet certain conditions to be taxed only by their state of residence. Currently, Virginia has reciprocity agreements with Kentucky, the District of Columbia, Maryland, West Virginia, and Pennsylvania. 

In Virginia, employers pay the entire cost of the state unemployment insurance (SUI) tax, which provides benefits to qualified unemployed or underemployed workers during periods of unemployment through no fault of their own. Employees are not subject to Virginia SUI taxes. 

The employer SUI tax rate is currently 0.10% to 6.20% on the first $8,000 of an employee's wages, depending on the business’s experience level.

For specific information on how and where to register your business to submit state withholding and unemployment taxes in Virginia, consult our payroll tax map.

In addition to Virginia state income taxes, employers must consider federal tax withholdings. Money taken out for federal taxes goes toward federal income taxes, Social Security, and Medicare. An employee’s tax bracket depends on their gross income, excluding pre-tax deductions.

Employers are also responsible for making FUTA (Federal Unemployment Tax Act) payments. This federal unemployment tax is separate from Virginia’s state unemployment tax. It’s based on the wages you pay employees but is NOT deducted from their wages. The business must pay for it.

Opportunities for deductions on Virginia paychecks

Aside from standard federal deductions, there are other common payroll deductions that you may need to apply if you offer benefits. Since employers subtract this income before taxes, these deductions can move employees to a lower tax bracket. 

Some common pre-tax deductions include: 

• Health insurance 
• Dental and vision benefits 
• Health savings account (HSA) 
• Wellness benefits
• Disability insurance 
• Life insurance 
• 401(k) contributions 
• Court-ordered garnishments, including child support, alimony, back taxes, and overdue loans 
• Commuter benefits

Note: Our paycheck calculator only accounts for federal and state deductions. Pre-tax deductions don’t factor into our paycheck estimates. If you have questions about these deductions, contact an accountant or payroll specialist. 

Frequently asked questions

What are payroll taxes?

Payroll taxes are levied on employers and employees to fund various state and federal programs, including Social Security, Medicare, unemployment benefits, education, defense, construction, and infrastructure maintenance such as roads, parks, and first responder services. Employers must deduct employee contributions from their paychecks and send tax funds to the proper authorities.

How do I calculate taxes from my paycheck in Virginia? 

Follow the steps in Calculating Paycheck in Virginia to make sure your calculation reflects all the relevant factors, including standard annual deductions by marital status and the current Virginia tax rate schedules, which are both subject to change from year to year. (Also, if you have a new pay rate, you can use this tool as a take-home pay calculator to estimate how much money you’ll actually be depositing each pay period.)

How can QuickBooks make Virginia payroll easier?

QuickBooks has multiple features to make Virginia payroll easier:

• Automation reduces tedious manual entries and frees up your time.
• QuickBooks calculates, files, and pays your payroll taxes for you — 100% accurate tax calculations guaranteed.
• With tax penalty protection, you’re covered up to $25,000 if you receive a penalty for any reason.
• Your team can get paid fast with same-day direct deposit while you hold onto your cash longer.
• Time tracking can improve timesheet accuracy and streamline approvals.
• Seamless integration of processes can save you hours every week.
• With the Quickbooks Workforce app, your team can track their own hours and view their pay info and W-2s.

Flexible Payroll plans for your business

QuickBooks offers flexible payroll plans tailored to your business needs. Whether you want to streamline payday, accurately track time, manage HR tasks, or provide benefits to your team, there's a payroll solution for your Virginia business. 

Existing QuickBooks users can easily add payroll functionalities and leverage the QuickBooks Workforce app for enhanced employee management. Plus, with seamless time tracking and invoicing features, QuickBooks empowers you to stay organized and efficient. Explore QuickBooks payroll today.