Create an Estimate with QuickBooks Online Essentials or Plus

Create estimates and generate invoices from one central location

  • Organize your accounting data, create an estimate, send invoices, and more from one central location
  • QuickBooks Online makes it easy to create estimates and invoices and send them to your customers
  • Access your accounting data, estimates, invoices, and more anytime and from anywhere
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Create estimates

As a small business owner, creating estimates, writing sales proposals, and providing quotes are essential steps in getting new business. An estimate is the approximate price that you would charge for the work - the actual price may be slightly more or less. A sales proposal specifies in detail how much you would charge to complete the work in the way that you're proposing. A quote is an offer to do the work for an exact price. After an estimate, a proposal, or a quote is provided to and accepted by the customer, it is important to properly track the status of each one so that an accurate invoice can be delivered upon completion of the work.

QuickBooks Online is # 1 in cloud accounting for small businesses1. It organizes your accounting data in one central location so that you always know where your business stands. It's the easy way to manage bookkeeping, invoicing, expense tracking, reporting, and more. QuickBooks Online Essentials and QuickBooks Online Plus include features that make creating estimates a snap. You can create an estimate for your customer in a few easy steps and then move the items on the estimate to an invoice. QuickBooks Online Essentials and QuickBooks Online Plus give you the flexibility to create an estimate anytime and from anywhere. Try QuickBooks Online Essentials or QuickBooks Online Plus today and see how easy it is to create estimates.

QuickBooks Online is the easy way to create an estimate for your customer

QuickBooks Online Essentials and QuickBooks Online Plus include features that make it easy to create an estimate for your customer. The estimate form looks very much like an invoice, but its purpose is to help you begin negotiations with your customer. You can prepare professional estimates anytime from your Internet-connected computer or mobile device. Simply go to Customers > Estimate and choose the customer from the drop-down list. Then, enter the estimate date and expiration date, select the product or service, choose the quantity, and set the rate. You can also enter a customer message, if you'd like, or a memo. Finally, choose to print the estimate or email it directly to your customer - or both.

Once your customer has approved the estimate and you complete the work, it's easy to move the items from the estimate onto an invoice for billing. There's no need to retype the information as QuickBooks does the work for you. To move the items from the estimate to an invoice, go to Customers > New Invoice and choose the customer's name from the drop-down menu. Click on the + symbol in the Unbilled Estimates section below the address field and choose Add to Invoice. Once you save the invoice, the estimate's status is automatically changed to Closed. That way, this estimate will no longer be available to add onto other invoices. QuickBooks Online Essentials and QuickBooks Online Plus make it easy to create an estimate and then invoice your customer. Try QuickBooks for free today.

1 Based on number of paying users as of August 2012