A purchase order (PO) is a buyer-generated document that, when accepted by a seller, becomes a contract for a transaction. Purchase orders are legal contracts that itemize goods or services to be purchased from a vendor. They specify payment terms, delivery dates, quantities, shipping terms, and all other necessary stipulations. By issuing purchase orders, everyone involved in the purchase process can track the order by referring to a unique purchase order number. Purchase orders are an important aspect of managing your accounts payable, as they help you track how much will have to be paid out during a certain period of time.
QuickBooks Online is # 1 in cloud accounting for small businesses1. It organizes your accounting data in one central location, making it easy to manage accounting activities such as bookkeeping, invoicing, billing, expense tracking, and more. QuickBooks Online Plus includes features that make generating and tracking purchase orders easy. It includes a pre-installed purchase order template that enables you to generate and track purchase orders in just a few clicks. Try QuickBooks Online Plus for free and see how it makes managing purchase orders easy.
Easily generate purchase orders with a pre-installed purchase order template in QuickBooks Online Plus
QuickBooks Online Plus makes it easy to create, track, and send purchase orders (PO's). It helps you track your purchases in real time and provides an automatic tracking system for your purchases. You can link purchase orders to payments made to vendors and you can also track them by product/service, vendor, location, or class. Seamlessly transfer PO information to bills, checks, cash, and credit card transactions. You can even customize your purchase orders with your company logo and your own numbering system.
In QuickBooks Online Plus, go to Suppliers > Purchase Order to generate new purchase orders. Use the simple drop-down menu to choose the supplier and QuickBooks Online Plus will automatically add the address and vendor-specific information for you. Select the PO status (open or closed), choose the PO date, and enter a PO number. Then use the easy menus at the bottom of the screen to add the purchase order details. Enter the product/service, description, rate, quantity, tax (if applicable), and other necessary details of the purchase. QuickBooks Online Plus does the math for you and generates purchase orders based on the pre-installed purchase order template. When you're finished, you can choose to save the purchase order, print it, send it, preview it, or make it recurring. QuickBooks Online Plus makes it easy to generate, track, and send purchase orders. Try it for free.