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Run payroll in QuickBooks Online Payroll
You can create and run payroll for your employees in Intuit QuickBooks Workforce. This process involves entering employee hours, reviewing pay details, and submitting the payroll for processing. You can also run payroll in the QuickBooks mobile app with Intuit Intelligence.
This article explains the steps to run scheduled or unscheduled payroll for employees paid by direct deposit or paper check.
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Prerequisites
This article is for customers who use QuickBooks Online Core, Premium, or Elite Payroll.
If you are using QuickBooks Desktop Payroll, check out Run payroll in QuickBooks Desktop Payroll.
Before you can run payroll, you must Set up QuickBooks Online Payroll to pay and file your payroll taxes and forms.
Ensure your employee information and tax settings are up to date. Employees must be active at least one day in the pay period to appear in scheduled payrolls. Note: After you run payroll for the first time, you can’t adjust your prior payroll history.
Run payroll faster and make managing your team easier with QuickBooks Payroll.
Run scheduled payroll
Run scheduled payroll to pay your employees with regular paychecks.
Go to All apps
, then Payroll, then Employees (Take me there).Select Run payroll.
Select the pay schedule you want to run, then select Continue.
Select or review the Pay period and Pay date.
Select the employees you'd like to pay.
Select the column, or select Actions, then Edit paycheck to enter your pay details. You can enter hours, compensation, memos, or any other necessary paycheck info.
If you use QuickBooks Time, select Review Approved Time.
Select Preview payroll.
Select or review the QuickBooks Bank account to track your payroll.
Select Preview payroll details or Submit payroll.
Select Close.
Run unscheduled payroll
Run unscheduled payroll to pay your employees with a bonus, commission, or a final paycheck. You can also use unscheduled payroll to report fringe benefits outside your regular payroll schedule.
Go to All apps
, then Payroll, then Employees (Take me there).Select the Run payroll ▼ dropdown, and select one of the following options: Bonus only, Commission only, or Fringe benefits only.
Based on your selection, you may be asked additional questions. Enter any info about taxes or paycheck calculations (if applicable).
When you’re ready, select Continue.
Select or review the pay period (if applicable) and pay date.
Select the employees you'd like to pay.
Select the column, or select Actions, then Edit paycheck to enter your pay details. You can enter hours, compensation, memos, or any other paycheck info.
If you use QuickBooks Time, select Review Approved Time.
Select Preview payroll.
Select or review the QuickBooks bank account to track your payroll.
Select Preview payroll details, then choose either:
Save for later
Submit payroll
Select Close.
Result
Your payroll is submitted for processing. Employees with direct deposit will be paid on the specified pay date. You can now access and distribute the pay stubs.
Next steps
Related links
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