When entering time on paychecks, or setting up sick and vacation time balances, or accrual rates, the time format changes when clicking a different field from, for example, the Line Item field. You can also use the Tab button to move your cursor to a different field.
This is a result of entering, for example, 10:30 for ten and a half hours while set to decimal notation and QuickBooks Desktop Payroll changes the numerals to 10.5 or vice versa.
To set the format for time entries in QuickBooks:
- Click Edit > Preferences.
- Click General on the left side, and then click on the Company Preferences tab.
- Under Time Format select either Decimal (10.20), or Minutes (10:12).
- Click OK.
- Decimal QuickBooks automatically interprets time entries as decimal fractions. For example, when you enter 4:30, QuickBooks converts your entry to 4.5 (4 and one-half hours).
- Minutes QuickBooks automatically interprets time entries as hours and minutes. For example, when you enter 4.5, QuickBooks converts your entry to 4:30 (4 hours and 30 minutes).