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Payroll for schools

Trust your school payroll to QuickBooks—the No. 1 payroll provider for small businesses.¹

Laptop with a view of the Payroll dashboard.
Mobile interface showing employee paycheck information in the workforce app.

Benefits of payroll

Between overseeing student and teacher needs and day-to-day administration, running a public or private school can be challenging. Make payday the easy part. With Auto Payroll, you set up payroll once, and we do the rest for you.**

Save time

Run payroll in less than 5 minutes, and get more time back for the work that matters most.2

Stay compliant

Have confidence you’re compliant. Your federal, state, and local payroll taxes are calculated, filed, and paid, automatically.**

Support teachers

Give teachers access to view pay stubs, W-2s, PTO balances, and withholdings online.**

Powerful payroll features

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Tax penalty protection


With tax penalty protection, we’ll resolve filing errors and pay fees and penalties up to $25,000. We work directly with the IRS so that you don’t have to.

Learn more about tax penalty protection

Payroll reports at your fingertips

Payroll reports at your fingertips

Get a closer look at your college or school’s finances with over 15 customizable payroll reports. View payroll tax and wage summaries, vacation and sick leave, total payroll costs, and more. Customize reports to meet your needs, and add repeat reports to your favorites to quickly access updated data.

List of taxes marked as paid and automatically paid by QuickBooks payroll.

Payroll services for schools

Find the online payroll system that works best for your private or public school. All plans come with full-service payroll and include automated taxes and forms.**

Payroll Core gives you the tools you need to pay teachers, access employee benefits from Simply Insured, and get expert product support.**

Payroll Premium offers powerful tools, including same-day direct deposit, employee time tracking, and help with HR compliance from Mineral, Inc.**

Payroll Elite comes with customized setup, a personal HR advisor, tax penalty protection, and 24/7 support.**

Employer checking his payroll setup on laptop receives message, "congratulations! Your payroll setup looks good."

Payroll compliance you can count on

QuickBooks generates automatic payroll tax calculations on every paycheck and monitors and updates federal and state taxes so that you don’t have to. File payroll taxes yourself, or we’ll file them for you. It’s payroll that’s committed to compliance.

Frequently asked questions