Payroll for schools

Q: Why should I choose QuickBooks' payroll services for my school?

QuickBooks helps you run your school, save time, and save money. Organize your payroll and ensure paychecks are accurate and on time. Plus, use TSheets time tracking, and you can save 5% on payroll costs, on average.

Trust your school payroll to QuickBooks—the No. 1 payroll provider for small businesses.¹

Laptop with a view of the Payroll dashboard.

Mobile interface showing employee paycheck information in the workforce app.

Benefits of payroll

Between overseeing student and teacher needs and day-to-day administration, running a public or private school can be challenging. Make payday the easy part. With Auto Payroll, you set up payroll once, and we do the rest for you.**

Save time

Run payroll in less than 5 minutes, and get more time back for the work that matters most.²

Stay compliant

Have confidence you’re compliant. Your federal, state, and local payroll taxes are calculated, filed, and paid, automatically.**

Support teachers

Give teachers access to view pay stubs, W-2s, PTO balances, and withholdings online.**

Powerful payroll features

Tax penalty protection Auto Payroll Direct deposit Customer support Expert setup and review Time tracking

Tax penalty protection

With tax penalty protection, we’ll resolve filing errors and pay fees and penalties up to $25,000. We work directly with the IRS so that you don’t have to.

Learn more about tax penalty protection

Tax penalty protection

With tax penalty protection, we’ll resolve filing errors and pay fees and penalties up to $25,000. We work directly with the IRS so that you don’t have to.

Learn more about tax penalty protection

Auto Payroll

Let Auto Payroll do the work. Set up payroll, then turn on notifications to stay in the loop. Spend less time crunching numbers and more time on the work that matters most.**

Direct deposit

Direct deposit

Pay employees faster with same-day or next-day direct deposit. Run payroll and direct deposit as many times as you need each month at no extra cost.**

Explore direct deposit

Customer support

Get step-by-step help, troubleshooting assistance, and tips from our payroll support team. Reach out via phone or online chat with questions anytime, day or night.**

Expert setup and review

We make the setup process easy. Payroll experts can review your setup or set up your account for you. Stay a step ahead and avoid common payroll pitfalls that can lead to tax or compliance errors.**

Time tracking

Trusted time tracking

Track projects, approve teachers’ hours, and view everything in QuickBooks. Run payroll from your mobile phone.**

Learn more about time tracking

Payroll reports at your fingertips

Get a closer look at your college or school’s finances with over 15 customizable payroll reports. View payroll tax and wage summaries, vacation and sick leave, total payroll costs, and more. Customize reports to meet your needs, and add repeat reports to your favorites to quickly access updated data.

List of taxes marked as paid and automatically paid by QuickBooks payroll.

Payroll services for schools

Find the online payroll system that works best for your private or public school. All plans come with full-service payroll and include automated taxes and forms.**

Payroll Core gives you the tools you need to pay teachers, access employee benefits from Allstate Health Solutions, and get expert product support.**

Payroll Premium offers powerful tools, including same-day direct deposit, employee time tracking, and help with HR compliance from Mineral, Inc.**

Payroll Elite comes with customized setup, a personal HR advisor, tax penalty protection, and 24/7 support.**

See plans & pricing

Employer checking his payroll setup on laptop receives message, "congratulations! Your payroll setup looks good."

Payroll compliance you can count on

QuickBooks generates automatic payroll tax calculations on every paycheck and monitors and updates federal and state taxes so that you don’t have to. File payroll taxes yourself, or we’ll file them for you. It’s payroll that’s committed to compliance.

Frequently asked questions

Why should I choose QuickBooks’ payroll services for my school?

What additional services does QuickBooks Payroll provide?

Payroll doesn’t stop with a paycheck. QuickBooks offers payroll services for schools that go beyond helping you pay your team. Access powerful tools like workers’ comp coverage through Next.** Get affordable medical, dental, and vision insurance from our partner, SimplyInsured. And access HR support from Mammoth, Inc., for guidance on hiring, job descriptions, and terminations. Best of all, payments auto deduct when you run payroll, so your employees are always covered, and your school is always compliant.

How can we help?

Talk to sales 1-877-202-0537

Monday - Friday, 5 AM to 6 PM PT

Get product support

Visit support page

Important offers, pricing details and disclaimers

Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.

Disclaimer

Guarantee

QuickBooks Online Payroll – tax penalty protection: Only QuickBooks Online Payroll Elite users are eligible to receive tax penalty protection. If you receive a tax notice and send it to us within 15 days of the tax notice, we will cover the payroll tax penalty up to $25,000. Additional conditions and restrictions apply. Learn more about tax penalty protection.

Accuracy Guaranteed available with QuickBooks Online Payroll Core, Premium, and Elite: We assume responsibility for federal and state payroll filings and payments directly from your account(s) based on the data you supply. As long as the information you provide is correct and on time and you have sufficient funds in your account, we’ll file your tax forms and payments accurately and on time, or we’ll pay the resulting payroll tax penalties. Guarantee terms and conditions are subject to change at any time without notice.

*Offer terms

QuickBooks Online Payroll Discount Offer Terms: Discount applied to the monthly price for QuickBooks Online Payroll Core, Premium, or Elite (“Payroll”) (collectively, “QuickBooks”) is for the first 3 months of service, starting from the date of enrollment, followed by the then-current monthly list price. Your account will be charged automatically on a monthly basis until you cancel. Each employee is an additional $6/month for Core, $9/month for Premium, and $11/month for Elite. Contractor payments via direct deposit are $6/month for Core, $9/month for Premium, and $11/month for Elite. Payroll service is optimized for up to 50 employees or contractors and capped at 150. The Payroll service includes one state filing. If you file taxes in more than one state, each additional state is $12/month for only Core and Premium. There is no additional charge for additional state tax filings in Elite. The discounts do not apply to additional employees and state tax filing fees. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer, you must be a new QuickBooks customer and sign up for the monthly plan using the “Buy Now” option. This offer can’t be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QuickBooks and select “Cancel.” Your QuickBooks cancellation will become effective at the end of the monthly billing period. You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. Terms, conditions, pricing, special features, and service and support options are subject to change without notice.

Money movement services are brought to you by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services, subject to eligibility criteria, credit and application approval.

**Features

Auto Payroll: Available if the setup for employees and the company is complete, all employees are salaried employees, all employees are set up on direct deposit, bank verification and e-services are enabled, the account has not been on hold in the last 6 months, and the first payroll has been run successfully.

Automated tax payments and filings: Automated tax payments and filing are available only for state and federal taxes. Enrollment in e-services is required. Local taxes require the user to print the forms and upload them to the necessary local sites. QuickBooks Online Payroll Core does not offer local tax payments and filings. Automatic filings for state new hire paperwork are available in QuickBooks Online Payroll Premium and Elite only.

QuickBooks Workforce is available to employees: Requires an Intuit Account and acceptance of the Intuit Terms of Service and Privacy Statement.

Same-day direct deposit: Available to QuickBooks Online Payroll Premium and Elite users. Payroll processed before 7 AM PT shall arrive the same business day (excluding weekends and holidays). Requires setup of direct deposit and bank verification. Same-day direct deposit may be subject to eligibility criteria. Deposit delays may vary because of third-party delays, risk reviews, or issues beyond Intuit’s control. Same-day direct deposit is available only for employees.

Next-day direct deposit: Payroll processed before 5 PM PT the day before shall arrive the next business day (excluding weekends and holidays). Requires setup of direct deposit and bank verification. May be subject to eligibility criteria. Deposit delays may occur because of third party delays, risk reviews, or issues beyond Intuit’s control. Available for contractors for an additional fee.

Expert product support: Included with your paid subscription to QuickBooks Online Payroll. Chat support available 24/7. U.S.-based phone support is available Monday through Friday, 6 AM to 6 PM PT, and Saturday from 6 AM to 3 PM PT. Your subscription must be current. Intuit reserves the right to limit the length of the call. Terms conditions, features, pricing, service, and support are subject to change without notice. Contact support.

Expert review: Available upon request for QuickBooks Online Payroll Premium and Elite.

Health benefits: Health Insurance benefits are provided by Intuit Insurance Services Inc., a licensed insurance broker, through a partnership with Allstate Health Solutions. Requires acceptance of Allstate's Terms of Use and Privacy Policy. Intuit Insurance Services is owned and operated by Intuit Inc. and is paid a percentage fee of insurance policy premiums by Allstate Health Solutions in connection with the services described on this page.

TSheets time tracking: Additional fees may apply. Time tracking included in the QuickBooks Online Payroll Premium and Elite subscription services. Features vary. The TSheets mobile app works with iPhones, iPads, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile app and mobile browser. TSheets mobile access is included with your QuickBooks Online Payroll Premium and Elite subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

HR services: HR support is provided by experts at Mineral, Inc. Requires acceptance of Mineral’s privacy policy and Terms of Use. The HR Support Center is available only to QuickBooks Online Premium and Elite subscriptions. HR Advisor support only available in QuickBooks Online Payroll Elite. HR support is not available to accountants who are calling on behalf of their clients.

Customized setup: Available to QuickBooks Online Payroll Elite users only.

Workers’ comp administration: Benefits are powered by NEXT Insurance and require acceptance of NEXT Insurance's Privacy Policy and Terms of Use. Additional fees will apply. There is a monthly fee (currently, $5 per month) for QuickBooks Online Payroll Core users for the QuickBooks Workers' Comp Payment Service. This non-refundable fee will be automatically added to each monthly Intuit invoice at the then-current price until you cancel. The fee is separate from any workers’ comp insurance policy premium by NEXT Insurance. Workers’ Compensation Service requires an active and paid QuickBooks payroll subscription. Eligibility criteria applies to transfer active insurance policy broker of record, including insurance carrier, policy renewal date, and payment method. Workers compensation insurance is not available in OH, ND, WA and WY.

** Product information

QuickBooks Online system requirements: QuickBooks Online requires a persistent internet connection (a high-speed connection is recommended) and a computer with a supported internet browser or a mobile phone with a supported operating system (see System Requirements) and an internet connection (a high-speed connection is recommended). Network fees may apply.

QuickBooks Online Payroll mobile app: The QuickBooks Online Payroll mobile app works with iPhones, iPads, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile app and mobile browser. QuickBooks Online Payroll mobile access is included with your QuickBooks Online Payroll subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

Cancellation policy: You’re free to switch plans or cancel anytime.

#Claims

1. QuickBooks Payroll is the No. 1 payroll provider for small businesses: Based on the overall number of customers for QuickBooks Payroll products as of June 2020.

2. Run payroll in less than 5 minutes: Median time for QuickBooks Payroll customers to view and approve payroll is less than 5 minutes, as of June 2020.

3. Save 5% on payroll costs: TSheets surveyed 4,906 customers in the U.S. in December 2019. On average, businesses that report gross payroll costs savings save 5.14%.

Terms, conditions, pricing, special features, and service and support options are subject to change without notice.