How to move forward
The sticking point tends to be inertia. Everyone wants change: Ask your team if they like their time tracking software, does it serve their lifestyle?
What we’ve come to understand at LeanLaw is that our future clients feel like they don’t have a partner to help them migrate off their current financial software. We’re not going to say it’s easy, but you can have experienced professionals who are QuickBooks ProAdvisors steward you into your new software. If you’re migrating your accounting, they are trained to make that happen for you.
As unpleasant as you may think migration of software might be, know this: It takes 90 days to institutionalize good software. And then, you’re home free.
I’ve made the decision to switch to QuickBooks + LeanLaw. What are the steps to migrating my workflow?
- Pick a cutover date — meaning: the beginning of the month — everything after that date will be with the new software.
- Prior to the cutover date, export billing data (names, addresses, responsible attorney, and other information to your new software). LeanLaw or your accounting professional can help with this.
- Onboard all of your users. With LeanLaw, it’s a breeze after a free 15-20 minute coaching session.
- Bill your final invoices out of your old application. That creates what are called opening balances for the QuickBooks / LeanLaw environment.
- During the course of the first month, users will add time and the accounting team will be polishing financials (adding AR balances, setting up trust ledgers, establishing a chart of accounts, for example).
- Run your first invoices from QuickBooks – typically 30-35 days after the cutover date.
By the third billing cycle, you have institutionalized new billing workflows. And each month is easier than the last.
LeanLaw Accounting Pros are QuickBooks ProAdvisers who are also fluent with LeanLaw and who can help with this migration.
Good luck with this crucial decision!