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What’s New in QBO: December 2018

As winter wields its frigid fury, now’s the perfect time to gather the family ‘round a crackling fire for a staple of the holiday season: story time.

At a loss for a good yarn? Let me dust off one of my childhood favorites. It’s got soul. It’s got heart. It’s got batch transactions.

It’s called December QuickBooks Online Updates…and goes something like this.

New! Make money today, see it tomorrow with next-day credit card deposits

In a nutshell:  This has been one of our top payments-related requests, and we’re thrilled to announce it’s here! If you use QuickBooks Payments, you’ll now have your money deposited in the bank the next business day after a qualifying credit or debit card transaction. No extra fees, no extra waiting.

(Hear that? It’s the sound of you not having to call your accountant to ask where your money is. Lovely.)

How it works:  No mystery here. Simply accept credit or debit card transactions as usual. In most cases, we’ll deposit the funds the next business day. If the payment goes through after 3 PM PT, the deposit will appear one business day later.

To review a deposit:

  1. In QuickBooks Online, select Sales or Invoicing from the left navigation.
  2. Select the Deposits tab along the top.

For help verifying the deposit schedule, settling customer disputes, and more, read deposit FAQs here.

New! Ease tax-season stress with auto-collected contractor W9s

In a nutshell: Tax time is hard enough without having to hound your contractors for their W9s—so we’re doing it for you! QuickBooks will now collect a signed W9 from contractors you hire, sparing you crucial hours during an already hectic season as well as potential trouble from the IRS.

How it works: Simply enter the contractor’s name and email in QuickBooks Online. After that, you don’t lift a finger. We’ll reach out to collect their W9 info and even get their e-signature.

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Once everything’s ready, we’ll populate the contractor’s profile with the right details, plus leave a PDF of their W9 that you can download come tax time. The PDF will be waiting for you in the Contractors page, under Documents.

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New! Automate repetitive routines to keep busy work from snowballing

In a nutshell: Ah, the snowball. As a kid, it’s the ultimate symbol of winter fun. But as an adult, it often represents the numbing accumulation of work tasks. Thankfully, you no longer have to let monotony freeze your day.

With our new Manage Routines feature in QuickBooks Online, you can now automate a variety of tedious time-suckers—such as alerting customers to outstanding invoices, marking invoice memos, and setting up bill reminders—and keep your days productive.

How it works: Under the gear icon in QuickBooks Online, select Manage Routines from the list of Tools.

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This will take you to the Manage Routines page, where you can pick from a selection of templates to get started. We’ve added four of the top-requested routines so far, with more on the way.

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You can customize routine settings based on your preferences. For example, if you choose to automate payment-receipt notifications, you can have it only go out to certain customers or if the payment surpasses a certain amount, plus edit the message customers see.

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Once you’ve created and saved a routine, it will appear under Your routines. You can turn routines on or off, or delete them altogether, using an easy dropdown.

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Turn on routines in QuickBooks Labs to give this new feature a test run. Find directions here.

For a fuller demo, watch this video:

That’s all for now, folks.

Until next time, as always, keep your feet on the ground…and your books in the cloud.

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