To determine the operating cost, select a period from your income statement. Then, use the following operating cost formula:
Operating Cost Formula
Operating Cost = Cost of Goods Sold (COGS) + Operating Expenses (OPEX)
COGS includes all the expenses that are directly associated with the production of goods or services.
COGS includes the following expenses:
- Cost of raw materials
- Direct labor cost
- Rent of plant or manufacturing unit
- Wages
- Costs of repair
- Utility costs and taxes
Operating Expenses
Operating expenses are the costs that you incur to conduct normal business operations that are unrelated to production. These costs are not accounted for in the COGS, and therefore operating expenses are separate from the cost of sales. That’s because operating expenses are not directly linked to the production of goods or services.
If a company had a factory on one side of town, and the administrative offices on another side of town, the rent for the factory would be considered an operating cost, while the rent for the administrative office would be an operating expense.
That’s because the employees in the administrative office do not contribute to the company’s production.
Operating expenses (or OPEX for short) include the selling, general, and administrative expenses of a business.
Types of operating expenses include:
- Inventory cost
- Cost of advertising and marketing
- Administration payroll
- Cost of research and development
- Insurance premiums
- Rent
- Property taxes on real estate
- Equipment
- Office expenses
How to calculate the operating cost
To calculate the operating cost, you first need to determine the cost of goods sold (COGS).
COGS = Opening Stock + Purchases + Direct Expenses – Closing Stock
Then calculate the total operating expenses.
Operating Expense = Revenue – Operating Income – COGS
Finally, add COGS and operating expenses to determine the total operating cost of your business.
COGS + Operating Expenses = Total Operating Cost
Understanding operating costs
Tracking and analyzing your business’s operating costs is essential because it allows you to increase efficiency and eliminate any wasteful expenses.
For example, if you find that salaried employees spend most of their day completing simple, repetitive tasks, you can hire interns or outsource that aspect of work so employees with higher payroll costs can focus on more important projects.
Many companies also sign up for subscription services and don’t use them very often, or forget they exist. Periodically auditing any recurring monthly services like apps or programs can help you identify wasted operating costs.
Be careful to not cut costs too severely, however, as it could backfire. Instituting a freeze on raises can help reduce operating costs in an emergency, but if it goes on for too long you may lose skilled employees to companies that offer better pay.
As you optimize your spending to minimize operating costs, keep an eye on the long-term health of your business, as changes that are too severe can reduce both productivity and profitability.