Running a business means taking the proper steps to ensure your employees are working efficiently and are paid accurately for their time. To ensure this happens and to improve workflow management, you have to use timesheets. These confirm that your employees will be paid correctly for the amount of time they worked.
Use the links below to jump to a particular section, or read the article in full for a comprehensive guide to filling out a timesheet:
Step 1: Enter the employee’s name
Enter the person’s name whose working hours you are recording.
Step 2: Add a date range
Enter the date range of working days on the timesheet; this may be a daily, weekly, or monthly timesheet.
Step 3: Add project details
Include the tasks the employee was working on during this time period; in some cases, you may be able to group these tasks into projects or categories to gain insight into how the employee’s time was spent.
Step 4: Include working hours for work days
Within each day of the week, record the hours an employee worked. This view will help you see on which days an employee puts in the most or least hours.
Step 5: Determine total hours
Once all days are filled in, calculate the total amount of hours worked within the time period, and fill in the total time in the total column.
Step 6: Get approval from supervisor
A timesheet is a record of the number of hours an employee works during a specific period of time. It also records projects and tasks and how many hours an employee spends completing them. Timesheets are usually filled out by the employee, and it’s important they always submit them on time. If you’re struggling to get your employees to submit timesheets on time, send out reminders in advance so employees know exactly when they’re due. It’s good to discuss the significance of timesheets with your employees so they know to be punctual in completing and submitting them.
There are various types of timesheets that may work for your business. Timesheets essentially require employees to record the number of hours worked during a specific time period and the tasks that they completed. This information is recorded on a daily basis and then totaled at the end of the workweek. While this is generally how timesheets work, the information that you actually have to input differs for each type. These are the different types of timesheets:
There’s also a difference between hourly and salary timecards. For a salaried employee, a timesheet is used only for recording overtime hours, vacation, or sick time hours. It’s not used to record the number of regular hours worked on a daily basis. However, for hourly employees, a timesheet is needed daily. A timesheet is essential to make sure that hourly employees are paid accurately for the time they work. You should record all hours worked for hourly employees, as well as overtime, vacation, and sick time.
Timesheets are useful for many reasons beyond just paying your employees correctly. There are myriad reasons why it’s important to fill out your timesheet, such as:
A timesheet should be organized and easy to read. Regardless of the type of timesheet you use, this is what should be included on it:
It’s also important to note any vacations, overtime, or sick time that your employees take. If they earn paid time off or overtime pay, this will help ensure they’re compensated appropriately.
There are a few ways you can get your employees to fill out their timesheets. You can use paper timesheets and have them clock in and out with time tracking software, like time card apps . Or, you can have them fill out their timesheets themselves, which can be done easily with a free timesheet template . You can also use Excel for time tracking. In this case, you’ll want to check out Excel tips and tricks so you can successfully manage your timesheets. It doesn’t matter how you go about time tracking, as long as your employees complete their timesheets accurately and submit them on time.
Calculating minutes on a timesheet is a relatively simple process. Just think of the hour as four segments. For example, if you’re not sure how to enter a half-hour on a timesheet, just think of it as 0.50 hours. Another way to think of it is to divide your minutes by 60. If someone works 10 hours and 30 minutes, record it as 10.5 hours on the timesheet.
Timesheets and time cards are essentially the same thing, with a few minor differences. They both record the amount of hours spent working, but a timesheet includes more information. A time card is used to record only an employee’s clock in and clock out times. A timesheet is also used for recording time in and time out details, but also for recording projects, billing clients, and running payroll. A timesheet goes more in-depth about an employee’s workday than a time card does.
You should now have a better understanding of how to fill out a timesheet and why timesheets are essential for the success of your business. Not only do timesheets help you accurately pay your employees, they can also help to improve the efficiency of your business. Using timesheets is important for every business owner, and QuickBooks time tracking is a great software that can help you boost your business in no time.
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