Accept credit card payments

Accept credit cards, debit cards, and ACH bank transfers right in your invoice with QuickBooks Payments.

QuickBooks Payments requires QuickBooks Online. See plans.
Accept credit card payments

Many ways to get paid

Many ways to get paid

Accept all types of payments quickly and easily.

Accept all types of payments quickly and easily.

  • Accept credit card payments online
    Online
    Send invoices with a Pay Now button. Accept credit card payments and ACH bank transfers.
  • Accept credit cards by phone
    By phone
    Key in your customer credit or debit card numbers to take payments from anywhere.
  • Accept credit cards with mobile card reader
    On the go
    Our free mobile card reader lets you swipe and accept credit and debit cards.2 Sales automatically appear in QuickBooks in real time.
  • Accept credit cards on recurring payments
    Recurring payments
    Charge customers monthly or on a schedule that works for you.

Pay as you go

Start accepting credit card, debit card, and ACH payments with no upfront costs, subscriptions, or hidden rates.

Get QuickBooks Payments See how our rates compareCharge more than $7,500 per month?Save up to 40% – call 866.827.9500.

Rates per transaction

No monthly or setup fees

1%

Bank transfers (ACH)

(max $10)

2.4%

Swiped

2.9%

Invoiced

3.4%

Keyed

+ 25¢ per transaction

Pay as you go

Start accepting credit card, debit card, and ACH payments with no upfront costs, subscriptions, or hidden rates.

Get QuickBooks Payments See how our rates compareCharge more than $7,500 per month?Save up to 40% – call 866.827.9500.

Rates per transaction

No monthly or setup fees

1%

Bank transfers (ACH)

(max $10)

2.4%

Swiped

2.9%

Invoiced

3.4%

Keyed

+ 25¢ per transaction

Pay as you go

Start accepting credit card, debit card, and ACH payments with no upfront costs, subscriptions, or hidden rates.

Get QuickBooks Payments See how our rates compareCharge more than $7,500 per month?Save up to 40% – call 866.827.9500.

Rates per transaction

No monthly or setup fees

1%

Bank transfers (ACH)

(max $10)

2.4%

Swiped

2.9%

Invoiced

3.4%

Keyed

+ 25¢ per transaction

All you need to know about accepting payments (but were afraid to ask)

March 21, 2019
There are all kinds of ways to get paid
There are more ways to get paid than ever before. Here are the most common, along with some tips and tricks for how to get paid without any hitches.
  1. Cash payments
It might seem like credit cards and digital payments have taken over, but cash is still a widely-used form of payment for in-person, one-time purchases.
Receiving cash for your goods and services is probably the most straightforward payment method, and that’s why cash payments can sometimes go unrecorded. Technically, it’s income—so don’t forget to record it. It’ll also help you to monitor your overall cash flow. And it’s far better than getting dinged in an IRS audit.
  1. Credit card payments
Businesses accepting credit cards offer convenience and flexibility for customers. They can be used for remote or in-person purchases, or one-time and recurring payments.
As a result, many business owners want to learn more about how to accept credit card payments. Doing so requires a merchant account and a payment gateway—which helps to facilitate your payment transactions between a payment portal (like your website) and the one who’s processing the payment (like your bank).When a customer pays for something with their credit card on your website, that information goes through the payment gateway first. The best part? A payment gateway lets you process your credit card payments securely. When your transaction is approved, the money is transferred into your merchant account first. You can then transfer it to your business bank account after.
There are some costs associated with accepting credit card payments. There’s usually a setup fee for your merchant account. Payment providers may also assess a fee for each transaction, or they may charge a monthly fee—sometimes both. Although accepting credit card payments may come with setup fees, transaction charges, or monthly fees, those costs are usually well worth doling out in return for the business you’ll get.
  1. Paper check payments
Checks are still a popular form of payment, particularly for settling invoices. Much like accepting cash, check payments are also pretty straightforward.
In recent years, eChecks have seen a rise in popularity, allowing consumers to enter all of a check’s information online, and have money deducted straight from their account.
Here are some things to be aware of when you’re dealing with paper check payments:
  • Post-dated checks
  • Out-of-state checks
  • Un-personalized, unnumbered, or temporary checks
  • Checks that include cash back
To help protect your business, you may want to consider creating a detailed policy around how to handle bounced checks so you have a fallback plan.
  1. ACH payments
Automated Clearing House (ACH) payments occur when money is transferred from one bank account to another.
Let’s say you own a cleaning service and do weekly cleanings for an office building. Instead of sending an invoice or collecting weekly payments from your client, you can simply set up ACH payments so that the payments are automatically deducted from your client’s bank account and deposited into yours.
QuickBooks offers free ACH bank transfers for a low, flat rate. You can also talk with your bank or credit card processor to see if they can process ACH payments for you. There may be fees associated with ACH, but it usually costs less than taking a credit card payment.
  1. Digital payments
When it comes to taking payments online, credit cards are often the top choice, but mobile payments and digital payments—like PayPal, Apple Pay, and Amazon Pay—have increasingly become popular because of their convenience and security.
Referred to as “digital wallets,” these payment methods make it easier and more secure for customers to pay online. And customers can make purchases using any of the payment methods stored in their digital wallets—even if they’re not purchasing from the place where the wallet is stored.
Make sure to check out the fine print so that you’re aware of any fees associated with the digital wallet you’re using.
The importance of detail record keeping
Not only is record keeping important for monitoring the health and success of your business, you’ll also need all that information for paying taxes, providing a detailed report of your income to the IRS, and other financial-related tasks.
It might be a good idea to set up an accounting system that makes it easy to log every payment you receive. It’ll save you lots of time (and stress).
Other considerations when accepting payments
Now that you’ve gotten an overview of what you should know when accepting payments for your products and services, it’s time for the fun part. You can determine what payment methods to accept, set up your accounts and processors, and keep a record of all your transactions.
Other topics you’ll want to research that we haven’t covered include sales tax, different currencies, refunds, and returns, just to name a few. Soon you’ll be a payments expert, and getting paid will be both rewarding and painless.
Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.

For small businesses, accepting credit cards is no longer a “nice to have”

By Ritika Puri March 21, 2019
Credit cards in today’s marketplace
Credit cards have evolved into the most common method of consumer payment, with nearly 60% of U.S. consumers using credit cards over cash, according to a recent report by the Federal Reserve. Some businesses offer credit to customers through invoices and personal checks, while retailers and other merchants generally offer credit by accepting credit card payments.
Despite the growing use of plastic over cash, a GoPayment survey discovered that more than half of U.S. small businesses—a staggering 55%—don’t accept credit card payments.
Although there are obvious benefits to accepting credit cards from customers, there are also some risks associated with managing credit card purchases. It’s worth taking a look at the costs and benefits of accepting credit card payments, as well as the payment systems available for your business.
Let’s talk about the costs
Here are two questions you’ll want to answer before you decide to accept credit card payments:
  1. How much does it cost to accept credit card payments?
  2. What are the benefits of accepting credit card payments?
For small business owners, the biggest hurdle to moving from a cash-only system to one that accepts credit card payments is processing fees. Payment processing fees typically average between 2% – 3%, but can vary depending on how the transaction is routed from your business to the credit card company. To get around transaction fees, you can usually open up your own merchant account with your local bank. Once you’ve opened your merchant account and decided on your credit card processing method (like a point-of-sale system, virtual terminal, etc.), you’ll also want to keep the following in mind:
  • Merchant account setup fees, which can range from $50 – $200.
  • Credit card processing and transaction fees, which can run between 2% – 3% per transaction. You can be charged up to 4% for international transactions (and if applicable, a currency conversion fee).
  • Implementation costs for setting up equipment like point-of-sale terminals.
  • Customer chargeback fees if the customer decides to dispute a credit card transaction.
  • Fraud accountability: Some banks and credit card issuers may hold your company accountable for fraudulent charges and ask you to reimburse those charges. In more extreme cases, banks and credit issuers may decide to close your account.
Accept payments your way and get paid 2x faster with QuickBooks Payments.3
Lets’s touch on the benefits
There are many benefits to accepting credit card payments. According to a number of studies, credit card and mobile payments will only continue to rise in usage in the coming years. Small business owners who choose the cash-only route will miss out on a significant chunk of sales.
Accepting credit card payments means:
  • Increased sales: Accepting credit card payments has been linked to an increase in consumer “impulse buying,” which is great for you as a small business owner.
  • Greater convenience for customers: More customers are paying for merchandise and services with credit and debit cards, to the tune of 66%, according to Community Merchants U.S.A. Services like QuickBooks Payments offer merchants flexible solutions for processing card transactions online and in physical stores.
  • Safer money-handling practices: Credit cards reduce the time and expense of manually counting, sorting, and transporting cash. And holding less cash makes businesses less attractive to thieves.
  • Reduced fraud through technology: For example, EMV technology makes credit transactions more secure today, reducing credit-related fraud.
Bringing it all together
Every business is different, so the risks and benefits of accepting credit card payments will vary. Don’t forget to consider the potential impact of other factors, such as your company’s size, as well as how you conduct transactions in a physical store, online, or both.
Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.

1. QuickBooks Payments account subject to eligibility criteria, credit and application approval. Subscription to QuickBooks Online may be required.

2. Mobile card reader is a standalone, optional device. New, approved GoPayment merchant accounts eligible for one (1) free reader. Free unit is applicable towards the lowest cost mobile card reader available at the time of redemption, through Intuit. See available mobile readers or purchase additional devices.

3. Getting paid 2X faster based on U.S. QuickBooks Online invoices using invoice tracking & payment features from August 2016 to July 2017.


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