Free Florida paycheck calculator for hourly and salaried employees in 2022

Florida paycheck calculation overview

Calculating paychecks involves a few simple but crucial steps. We take an employee’s gross pay, subtract all deductions from taxes and employee benefits, and factor in requested allowances. The resulting number is their net pay, also known as take-home income. 

In Florida, payroll processing involves:

• Federal tax withholding
• Overtime 
• Commission 
• Bonuses 
• Additional withholdings

How to calculate your employee’s paycheck

Our hourly and salary calculator for Florida relies on a few key details. Whether businesses use our calculator or do their own payroll, accurate information is essential. To estimate how much you owe an employee per pay period, follow these steps: 

1. Input employee information 

First, enter your employee’s name and state of residence. 

2. Fill in payroll details 

Enter payroll details in the fields labeled Pay Type, Pay Rate, Hours Worked, Pay Date, and Pay Period. Be sure to start with Pay Type, since hourly and salaried workers calculate their income differently. 

Enter a worker’s hourly wage under Pay Rate, and specify the number of hours they put in under Hours Worked. If they clocked in for over 40 hours, keep the amount of overtime in mind for the next section. 

Entering salaried pay is simple. Because the Pay Rate and Hours Worked fields will disappear, you only have to enter their income for a pay period under the section labeled Amount. 

For hourly and salaried employees, finish this step by setting the pay date and pay frequency. 

3. Include additional payments

Four fields will populate if your employee is hourly: Overtime Hours, Commission, Bonuses, and Salary. Additional pay related to these categories will affect take-home income. 

Salaried employees will only generate fields for Bonuses and Commissions. If applicable, fill in those amounts.

4. Provide your employee’s federal tax information

Next, provide the employee’s number of allowances, filing status, and additional withholdings. You can find all of this information on their W-4. If you haven’t received their W-4 yet, our calculator will fill in tax rates and provide an estimate.

5. Input the employee’s state tax information 

Here, you’ll enter the same information on allowances, filing status, and additional withholdings. Since Florida has no state income tax, this section won’t bear as much on net pay.

6. Calculate the paycheck 

Select Calculate Check, and we’ll estimate your employee’s earnings for the pay period entered.

How much is taken out for taxes in Florida?

The amount deducted from a paycheck depends on the employee’s income, tax bracket, and filing status. Florida tax withholdings only include federal and pre-tax deductions. Because Floridians don’t pay any state income tax, their take-home pay may be higher than workers in other states. 

Federal tax withholdings

Even though Florida has no state withholdings, employers still have to consider Federal tax withholdings. This deducted income goes toward federal income taxes, Social Security, and Medicare. The tax bracket an employee falls into depends on their annual income. 

Additional deductions on Florida paychecks

In addition to federal taxes, Florida employers can make other deductions. This income goes toward services like health insurance and retirement planning. These deductions apply before taxes, so they lower an employee’s total taxable income. 

The most common pre-tax deductions include: 

• Health insurance 
• Dental insurance 
• Vision benefits 
• Health savings account (HSA) 
• Life insurance 
• Short- and long-term disability insurance 
• 401(k) contributions 
• Court-ordered garnishments such as alimony, child support, outstanding loans, and back taxes
• Commuter benefits

Note: Our calculator can only account for federal and state deductions. As a result, pre-tax deductions do not factor into our estimated paychecks.

Florida payroll laws

Florida has no state-specific laws on payroll, meaning employers follow the guidelines in the Fair Labor Standards Act (FLSA). 

Pay frequency, payment manner, and wage disputes often come down to company policy. However, Florida employers must provide a copy of their employee’s paystub history upon receiving a written request. Businesses must also retain workers’ paystub records for up to three years after their final day at work and manage their payroll expenses.

Here are additional resources on Florida payroll laws:

• Current Florida labor laws 
• The 2022 Florida statutes list 
• The state of Florida’s employment guide 

Payroll management for Florida businesses

Even though Florida has fewer tax considerations than other states, managing payroll is never easy. Investing in payroll services takes some of the work off your plate and ensures your employees receive fair pay. By setting this work aside, you and your employees can focus on providing service customers love. 

If you need help getting started on payroll management, QuickBooks’ team of payroll experts is here to help.

QuickBooks Online Payroll & Contractor Payments: Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services, subject to eligibility criteria, credit and application approval. For more information about Intuit Payments Inc.’s money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.