Time schedule templates

Time schedule templates are for creating employee schedules. If you’re looking for a way to create time schedules and ensure your small business is adequately staffed, look no further. The following templates are downloadable and printable and can be viewed or edited on Microsoft Excel, Google Docs, and Adobe Acrobat Reader.

• Schedule templates
• Work-based time templates
• Shift schedule templates
• How to use these schedule templates
• Why should you use a schedule template?
• Conclusion

Daily schedule template

The daily employee schedule template allows you to organize an employee’s projects and tasks for each day of the week. It’s ideal for daily work schedules that tend to fluctuate.

• Download XLS
• Google Sheets: To edit this GSheet, make a copy in your own Drive.
• Download PDF

Weekly schedule template

Give your employees an overview of their schedule with a weekly work schedule template that includes a space for every day of the week. It’s most suitable for businesses that change their workers’ hours on a weekly basis.

• Download XLS
• Google Sheets: To edit this GSheet, make a copy in your own Drive.
• Download PDF

Monthly schedule templates

Plan your team’s work schedule a month in advance with this employee calendar template. The monthly shift work calendar features space for 31 entries, making it ideal for employees who have regular schedules month to month.

• Download XLS
• Google Sheets: To edit this GSheet, make a copy in your own Drive.
• Download PDF

General worker

Use the scheduling template below to easily create schedules for all general workers at your business, regardless of job duties or hours worked.

• Download XLS
• Google Sheets: To edit this GSheet, make a copy in your own Drive.
• Download PDF

Full-time employee

Use this template to create work schedules for full-time employees at your business, whether they work 35 hours or 40-plus hours.

• Download XLS
• Google Sheets: To edit this GSheet, make a copy in your own Drive.
• Download PDF

Part-time employee

Use the following work-based template to help you create time schedules for part-time employees who work less than full-time team members.

• Download XLS
• Google Sheets: To edit this GSheet, make a copy in your own Drive.
• Download PDF

Staff

Use the template below to create work schedules for staff at your business, from nine-to-five schedules to schedules that require more flexibility.

• Download XLS
• Google Sheets: To edit this GSheet, make a copy in your own Drive.
• Download PDF

Training

Use this time schedule template to create a comprehensive training schedule for new hires, interns, freelancers, and current employees.

• Download XLS
• Download Google: To edit this GSheet, make a copy in your own Drive.
• Download PDF

Project

Use the project schedule template below for better project management. This will ensure all employees are aware of their responsibilities and projects are delivered on time.

• Download XLS
• Download Google: To edit this GSheet, make a copy in your own Drive.
• Download PDF

Interview

Use the following template to help hiring managers create interview schedules that don’t interfere with their busy workday.

• Download XLS
• Google Sheets: To edit this GSheet, make a copy in your own Drive.
• Download PDF

Time blocking

Use the following template to create time blocking schedules that increase transparency among your team, ensuring employees know when teammates are available or not. It’s an effective strategy for time management.

• Download XLS
• Google Sheets: To edit this GSheet, make a copy in your own Drive.
• Download PDF

24-hour shift

Manage your team’s 24-hour shifts and ensure your organization isn’t understaffed or overstaffed with the 24-hour employee shift schedule template below.

• Download XLS
• Google Sheets: To edit this GSheet, make a copy in your own Drive.
• Download PDF

Seven days a week

If your business operates seven days a week, download this template to create weekly employee work schedules based on your organization’s work rotation schedule.

• Download XLS
• Google Sheets: To edit this GSheet, make a copy in your own Drive.
• Download PDF

Step 1

First, download the time schedule template of your choice. Here are a few things to keep in mind about the templates above:

• Excel schedule template files are editable as soon as you download them.
• To use the template on Google Sheets, you must make a copy of the sheet and fill in the values on your own account. Please do not request access to our Google Sheet template.
• Various formulas will calculate automatically on XLS files and Google Sheets.

Step 2

Fill in the template with essential information, such as:

• Employee names
• Shift start time and end time
• Time-off requests
• Total working hours

Step 3

Distribute the time schedule to employees so that they can see how many hours they’re working and on what days. At this step, consider encouraging your team to look at their schedules and jot it down in their daily planner.

Why should you use a schedule template?

From ensuring your business isn’t overstaffed to facilitating employee scheduling, there are several advantages to using a time schedule template. Additional benefits include:

• Improve employee attendance, efficiency, and productivity
• Guarantee a shift manager is on site and available
• Manage overtime and permissible child labor hours
• Easily accommodate to student workers with busy class schedules
• Simplify timesheet tracking

Conclusion

Time schedules are essential to operating a smooth and efficient business. The work schedule templates above can help you start creating various types of schedules tailored to the needs of your business and employees. However, it can be tedious and overwhelming to input the necessary information manually on paper or in a spreadsheet. Save time, energy, and vital resources by generating employee schedules on QuickBooks Time.