Free time schedule templates to make your business more efficient

Do you ever feel like there just isn’t enough time in the day? Juggling work projects, employee schedules, and personal commitments can make you feel overwhelmed and stressed. 

You’re not alone, as many business owners, employees, and solopreneurs struggle with time management. But you can master organization with the help of schedule templates. Such template scans help you plan your day, week, or month and manage employee schedules and your work projects. Let’s look at the time schedule templates that business owners and employees tend to get the most use from:

1. Daily time schedule template
2. Weekly time schedule template
3. Monthly time schedule template
4. 24-hour time schedule template
5. Full-time work schedule template
6. Part-time schedule template
7. Employee schedule template
8. Training schedule template
9. Project schedule template
10. Interview schedule template

1. Daily time schedule template

A daily time schedule template allows you to organize your or your employee’s projects and tasks for each day. It’s ideal for fluctuating daily work schedules or for time blocking your projects. 

The following template can create time-blocking schedules for you or allow for increased transparency among your team, ensuring employees know when teammates are available or not. It’s an effective strategy for time management.

Google Sheet | PDF

2. Weekly time schedule template  

A basic weekly time schedule template is valuable for managing your weekly schedule and ensuring you keep projects on schedule. You can enter the details, tasks, and activities for each day of the week. You can use the editable template for your own week and share it with employees so they can better manage their own. 

Use the weekly time schedule below to improve your daily task organization, enhance time management, and boost productivity. Simply enter your tasks for each day, prioritize your top items, and track your progress as you complete each task.

Google Sheet | PDF

3. Monthly time schedule template

A monthly time schedule template is great for boosting productivity as well. The monthly schedule template allows you to plan your or your employees’ schedules a month in advance. 

Use the template to enhance your month-by-month organization, time management, and collaboration. You can use it in several ways, from entering your schedule details, such as tasks, appointments, and meetings. 

Google Sheet | PDF

4. 24-hour time schedule template

Managing your own 24-hour or your team’s 24-hour shifts helps you get the most from your day. It ensures your organization isn’t understaffed or overstaffed with the 24-hour employee shift schedule template below.

An all-purpose 24-hour schedule template lets you schedule any activity or task that falls within an entire day. The schedule template breaks each 24-hour day into intervals and provides ample space for daily task details and any relevant notes. Organize your work, tasks, and goals with this versatile 24-hour schedule template.

Google Sheet | PDF

5. Full-time work schedule template

A typical full-time work schedule is 40 hours per week, usually spread across five days. Most people can use a full-time schedule template, including yourself, your managers, employees, and teams. 

The full-time schedule template below allows you to maximize your productivity in a structured routine with consistent work hours. If you have full-time employees with set schedules, they can also utilize the following schedule template. 

Google Sheet

6. Part-time schedule template

A part-time work schedule is typically less than 40 hours per week, with the exact number of hours varying. A good part-time schedule allows flexibility to account for various schedules. 

The following part-time template can help you manage your own part-time schedule or create time schedules for part-time employees. You can also couple this template with a timesheet template to improve your employment management. 

Google Sheet

7. Employee schedule template

An employee schedule template allows you to plan and organize work schedules for your employees. This template includes fields for employee names, shift times, days of the week, and total hours for the week.

The template allows you to create work schedules for all your workers, regardless of job duties or hours worked. Your employees can also use these templates to help them fill out timesheets. 

Google Sheet

8. Training schedule template

Employee training is an important part of professional development. A good work training schedule ensures that team members have the necessary knowledge, skills, and tools to excel in their roles and contribute effectively to the company's goals.

Use this time schedule template to create a comprehensive training schedule for new hires, interns, freelancers, and current employees. It’s suitable for various training, such as leadership, role-specific, orientation, and cross-training. 

Google Sheet | PDF

9. Project schedule template

A project schedule template lets you track your project's timelines, milestones, and deliverables. It gives you the space to add important supplementary information like budget, resources, risks, and issues. 

Use the project schedule template below for better project management. This will ensure all employees are aware of their responsibilities and projects are delivered on time.

Google Sheet | PDF

10. Interview schedule template

An interview schedule is great for keeping you on task when finding the ideal candidate for your company. A good template will help you outline your interview and allocate time for things like introductions and project-specific questions. You can also lay out your estimated time for each stage. 

Use the following template to help hiring managers create streamlined interview schedules. 

Google Sheet | PDF

Why should you use a time schedule template? 

Using a schedule template can provide several benefits for staying organized and productive. Time schedule templates help you plan your week but can help facilitate employee scheduling. 

Advantages of using various schedule templates include: 

• Improve time management: Helps you visualize your time and identify any gaps or conflicts in your schedule.
• Increase productivity: Allows you to focus on the tasks at hand without getting sidetracked or forgetting important deadlines. 
• Get better work-life balance: Prevents burnout and maintains a healthier work-life balance by establishing boundaries. 
• Reduce stress: Provides a visual representation of your commitments, allowing you to identify and proactively address potential conflicts or overcommitments.

Schedule templates are often customizable, allowing you to adjust and adapt them to your changing needs and priorities as well. This flexibility ensures that your schedule remains relevant and effective, even as your responsibilities and routines evolve.

Keeping your employees happy and productive

Time schedules are essential to operating a smooth and efficient business. Time schedule templates can help you start creating various types of schedules tailored to the needs of your business and employees.

However, inputting the necessary information manually on paper or in a spreadsheet can take time and effort. Generating employee schedules with dedicated time-tracking software like QuickBooks Time saves time, energy, and resources.