While using cloud-based technology in business isn’t a new phenomenon, the speed of adoption has accelerated rapidly in recent years. A recent Harvard Business Review Analytics Services survey revealed that 83% of respondents see the cloud as “very or extremely important to their organization’s future strategy and growth.”
Cloud hosting helps protect sensitive business data, prevents downtime, and enables teams to work from any location and collaborate using any device.
QuickBooks Cloud Access makes the transition to cloud hosting seamless for growing businesses. Those already using Quickbooks Enterprise applications for inventory, payroll, or other accounting operations can quickly move their data to the cloud without disruption. Cloud Access delivers the same features as your trusted applications, with added protection, flexibility, and scalability.
By storing all your data in a remote decentralized environment with cloud computing rather than an on-premise computer, you can eliminate any previous challenges caused byhardware costs, ongoing IT costs, and other physical limitations. Let’s look at what to consider when implementing a cloud solution for growing businesses looking to transition to the cloud.
Cloud hosting implementation best practices
The transition from on-premise to cloud hosting options is a logical choice, given the security, accessibility, and several other benefits it offers businesses. To ensure a smooth shift and maximum success, here are five best practices when implementing cloud hosting services.
Ensure the cloud hosting solution meets your requirements
Before implementing a cloud hosting solution for your business, confirm that it provides for all of your company’s security and accessibility requirements. This typically means the service uses secure data centers and cloud storage as well as firewalls and malware detection.
Accessibility is another common requirement so that your team can access your company data from the devices they use to work, from wherever they’re working.
Identify where company data is stored
Cloud hosting can significantly improve an organization’s existing operations. Before making any changes, however, businesses should locate where their data is currently stored (locally or on a shared central server). Before transitioning to a cloud solution, be sure to create a data backup in a secure location.
Utilize your cloud solution provider’s support team during the transition
Your cloud hosting solution should be available for any questions or issues you have during implementation, particularly with setup and installation. Be sure to check what type of support your solution offers and the terms. QuickBooks Cloud Access offers a US-based tech support team with expertise in accounting software that can answer any questions you have 24/7.
Implement cloud services for all users
The most significant benefits of a cloud hosting package—streamlined processes, data protection, and enhanced collaboration—are best seen when cloud services are implemented across the entire organization. Adopting a hybrid hosting approach locally for some users, while others access data via cloud hosting is not ideal because of the risk of security gaps and workflow disruption.
Listen to employee feedback and monitor performance
As with most business decisions, the journey doesn’t end at implementation. Once cloud hosting is up and running, ask for feedback from your team to make sure your applications are running smoothly and workflows remain efficient. If you ever run into issues, reach out to your hosting solution’s support team.
Cloud Access features
QuickBooks Cloud Access offers several powerful features to guarantee an organization’s data is continuously updated in real-time and securely stored. In addition to streamlining business processes, the features of Cloud Access all work to provide easy accessibility, work agility, and enhanced productivity from any location.
The main features of Cloud Access include:
Access data securely anywhere, any time, and from any device
- Secure bank-level tier four data centers and secure cloud storage
- Multi-factor authentication
- Multi-layered firewalls and malware detection
- 24x7x365 onsite data center security
- Seamlessly integrate with your entire tech stack, including Bills.com, Expensify, Tallie, Microsoft Office Suite, and over 200 popular add-on apps.
- Accessible to anyone on any device, whether it’s a PC, Mac, tablet, or mobile.
Move data to the cloud without disruption
- Free implementation and data migration
- 99.999% uptime availability
- Two independent utility paths
- Redundant power supplies to ensure continuous system availability
- Automatic software application updates
- Scheduled daily backups
Get unparalleled customer support from experts
- US-based tech support team members with expertise and knowledge in accounting applications
- Available 24/7 to answer any questions you may have
- Over 98% customer satisfaction rate
Ready to make the transition to Cloud Access?
If your business is ready to scale, QuickBooks Enterprise with Cloud Access will give your company the data storage, reliability, and security your team needs to reach its goals. With the ability to securely access your most important data from anywhere, your team will be able to collaborate simultaneously with different users across different locations.
See how Enterprise with hosting can change the way you work or call 800-450-8469 for more information.
QuickBooks Enterprise Cloud Access FAQ
1. How do I transition from my existing on-premise environment to Cloud Access?
You can select a Cloud Access hosting plan here and get started with implementation within minutes.
2. Which applications can I integrate with QuickBooks Cloud Access?
QuickBooks Cloud Access has go-to integrations with Microsoft Office and Google Chrome, along with access to key billing, expense, and reporting apps like Bill.com, Expensify, Tallie, Avalara, Dext, Qvinci, and Fathom, plus 200+ additional apps
3. How is data backed up in Cloud Access?
Cloud Access data is backed up and duplicated to multiple data centers. The backups are done as a 90-day rolling backup, meaning each day is its own backup and each backup is duplicated in multiple locations.
4. What happens to my data after the 90-day rolling backup?
Data stored in the cloud is sometimes held for longer than 90 days, but availability cannot be promised beyond 90 days. Typically, customer data will be deleted from the system after 90 days.
