What's new in QuickBooks Desktop 2023

QuickBooks® Desktop Plus 2023 includes features that helps improve decision making, efficiency, and productivity with a clear line of sight across your business processes and reporting. This article covers all new and improved features for QuickBooks Desktop and QuickBooks Enterprise.

NEW! Cash flow hub

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0.

Note: Requires connection and login to the Intuit® account associated with this file. Would you like to know more about what an Intuit account is? Click here and/or watch this video.

Accessible: From the menu bar select, Company > Cash Flow Hub.

Features: Improve visibility into your cash flow by monitoring inflows and outflows in a single dashboard. Get a better picture of incoming money flow by tracking paid and incoming invoices, sales receipts, credit memos, payments, and more. Manage expenses by tracking paid and upcoming vendor bills. Save time by consolidating multiple reports without manual calculations.

Manage the accounts that you want displayed. Click to view reports for more granular details.

View money in and money out for selected periods of time. Each row offers efficient access to related transaction activities and reporting.

NEW! Mileage tracker

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0.

Note: Track mileage mobile functionality is only available on iOS-enabled mobile phones. This feature also requires a connection and login to an Intuit account. Note that the track mileage mobile functionality is only available on iOS enabled mobile phones for QuickBooks Desktop Enterprise, Pro Plus and Premier Plus customers.

Accessible: From the menu bar, select Company > Track Vehicle Mileage

Features: Efficiently record, track and view business mileage in a single place, via Desktop or iOS enabled mobile app, so you can accurately report to the IRS, and chargeback customers.

Simplify end-of-year taxes by consolidating mileage data on all business trips and automatically accessing the latest IRS rates to calculate deductions. More accurately charge back your customers by providing them with detailed mileage log with trip locations. Manage expenses by easily viewing, tracking and running a report of all business trips in a single place.

IMPROVED! Banking connections

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0.

Accessible: From the menu bar, select Banking > Bank Feeds > Set Up Bank Feed for an Account

Features: Save time with automated bank feeds from more customer-preferred banks, using encryption technology for added security. Simpler and familiar user interface common across banking features in QuickBooks. Customers using supported QuickBooks Desktop products may download data from participating banks. Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions and fees.

Note: Some banks may not yet support this technology.

IMPROVED! Payment links tracking

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0 with an active QuickBooks Payments⁶ account.

Accessible: From the menu bar, select Customers > Payment Links

Features: Quickly collect payments for items that do not require an invoice by sending a payment link and view the status in the new payment links dashboard. Useful for collecting payments for initial consultations, advance deposits, and more without creating an invoice. Easily monitor the status of your request and send reminders in the new payment links dashboard. Simply text or email your customers a link to request payment so they can pay online.

NEW! Node card reader

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023, and all editions of Desktop Enterprise 23.0 with an active QuickBooks Payments⁶ account.

Accessible: From the menu bar, select Customers > Receive Payment

Features: Accept contactless payments from multiple payment methods via a single card reader and record payments automatically in QuickBooks Desktop. Accept Apple Pay, Google Pay, EMV chip, and debit and credit card payments using the Node card reader. Businesses can offer customers a choice of contactless payments. Automatically record and match the transaction in your books.

NEW! Equifax verification of employment and earnings

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023 and all editions of Desktop Enterprise 23.0 with an active QuickBooks Payroll subscription.

Accessible: From the menu bar, select Edit > Preferences > Benefits & HR > select to opt in or out of the feature.

Features: By partnering with Equifax, QuickBooks Desktop Payroll has automated verification of employment & income. The employee information is verified through secure channels of Equifax. Employees are assessed and if appropriate, approvals are quickly provided for their loan, credit, or other aid applications. QuickBooks users can choose to opt in or out of the service.

NEW! Integrated 401(k) offered by Guideline

Included with: QuickBooks Desktop Pro Plus, Premier Plus, Accountant Plus 2023 and all editions of Desktop Enterprise 23.0 with an active Assisted Payroll⁸ subscription.

Accessible: First add the 401k payroll deduction and if applicable addition to your payroll items list. Then from the menu bar, select Employees > Employee Center and assign the 401k item(s) to specific employees.

Features: Users can sign-up for a fully integrated and affordable Guideline 401(k) plan through QuickBooks Assisted Payroll. Users can choose from a list of plan options suiting their needs in one place. Users can setup the plan easily and 401(k) plan contributions and deductions are completed seamlessly.

NEW! Intercompany transactions

Included with: QuickBooks Desktop Enterprise (Platinum, Diamond) 23.0, Enterprise Accountant 23.0

Note: Requires related companies to share the same Intuit account.

Accessible: From an open QuickBooks file select F2 and on the top right you will see the Intuit account email associated with the file. After logging in to each related file with the same Intuit account you can create the relationship. From the menu bar, select Company > Intercompany Transactions.

Features: Easily create relationships with multiple company files, create intercompany transactions including vendor bills and company checks, automating the entry between the two QuickBooks company files. This new feature reduces the need for duplication of effort. Users setup relationships with two QuickBooks Enterprise company files.

Easily establish and manage relationships among business entities via the dashboard. Track transactions across business entities by assigning assets and liabilities accounts. Gain control with the power to approve or reject intercompany relationships and transactions. Reduce manual entry and simplify tracking by entering bulk transactions. Create intercompany transactions reports for better insight on completed historical transactions. Assign permissions to select employees that can engage in intercompany transactions.

For example: Company A pays a vendor bill for Company B. The bill is created in Company A as a non-posting transaction, similar to years before when we would mark a vendor bill as pending. No general ledger accounting for this vendor bill in Company A books until Company B approves the bill.

NEW! Purchase order and bill workflow approvals

Included with: QuickBooks Desktop Enterprise (Platinum, Diamond) 23.0 and Enterprise Accountant 23.0

Accessible: To setup the approval process, login as the Admin user. From the menu bar, select Company > Set Up Approval Processes

Note: Requires a connection and unique login to an Intuit Account for each user that will be creating purchase orders.

Features: Maintain business oversight and help reduce fraud with ability to approve purchase orders and bills in a single dashboard. Delegate accounts payable and purchase order tasks confidently with bill and purchase order approval workflow.

Save time with easily customizable business templates for repeatable purchase order and bill workflow approvals. Ongoing tracking of approved transactions with automated audit trail details, including, approver name, creator details and associated comments. Automated timely reminders to employees so they can take an action before the approval deadline.

NEW! Inventory expiration dates on lot numbers

Included with: QuickBooks Desktop Enterprise (Platinum, Diamond) and Enterprise Accountant 23.0.

Accessible: Log into the file as the Admin user. From the menu bar, select Edit > Preferences > Items & Inventory. Select Advanced Inventory Settings button and then select the Serial/Lot No. & Expiration tab. Once enabled, you can then choose which items to require a Lot No. and if applicable a required expiration date.

Features: Manage your inventory more effectively with comprehensive multi-level categorization and support for expiration dates. Sell inventory in a timely manner to reduce business losses by assigning expiration dates to inventory, as well as including in transactions, such as sales orders, invoices, etc.

Help reduce business liability by conveying expiration dates in customer communications. Take timely actions with reports on expired or about-to-expire inventory by lot or serial number, and a history of transactions. Keep inventory up-to-date by easily replacing and replenishing expired products from inventory.

NEW! Inventory item categorization

Included with: All editions of QuickBooks Desktop Enterprise and Enterprise Accountant 23.0.

Accessible: From the menu bar, select Lists > Item List > Add New or Edit an existing item.

Features: Effectively organize inventory with intuitive multi-level categorization. Establish comprehensive (up to four levels) categorization of inventory items.

NEW! Reports performance optimization

Included with: All editions of QuickBooks Desktop Enterprise and Enterprise Accountant 23.0.

Accessible: When preparing reports with a large amount of data.

Features: Get paid faster and gain quicker insight into outstanding customer invoices with Accounts Receivable (A/R) Aging Detail reports. Take timely action by gaining faster insight into aging and outstanding customer invoices. Prepare Accounts Receivable (A/R) Aging Detail reports in seconds instead of minutes.

NEW and Improved! QuickBooks Desktop Mac Plus 2023

Pay bills online: Save time by scheduling and paying bills in QuickBooks, which then automatically marks the bill paid, and notifies you once the money is sent. Gain financial flexibility by paying vendors from a card or bank transfer, then having the money sent via physical check or bank transfer. Additional fees apply when paying with a credit card, or when using optional Fast ACH and Fast Check expedite services.

Upload bills: Save time by automating bill entries in QuickBooks. Just link a shared macOS Photos album to your company file and new receipt transactions will pre-populate for review as images are added. Stay organized by attaching files to bill transactions for simplified audit trails. Save time by matching imported receipt data to existing transactions.

Improved customer management: Stay organized by segmenting your customers based on customer type, status, location and balances. Get faster insights through customized reports that automatically update as customer details change. Communicate with your customers more effectively by segmenting them into different groups, for more targeted emails.

Photo sync: Stay organized by easily attaching photos of bills, receipts or other documents, to your company file through automatic upload from a macOS shared Photos album (note: This requires the use of macOS installed Photos app, and a shared Photos album).

Simplify your audit trails and record-keeping with less need for manual filing. Automatically upload multiple documents to your company file at once. Accelerate bill and receipt processing with direct document upload from a macOS shared Photos album.

Find out how this woman-owned business moved to QuickBooks Online to save time and money.